June 2013
Presenting to Boards
Konnect Learning
Agenda
8.30 am Arrival
9.00 am Introductions & Board Basics
10.30 am Morning Break
10.45 am Prior to presenting
12.30 pm L...
Introductions
Please state your:
• Name
• Company
• Position
Sign up for e-book and
newsletter
How to succeed
• Thank you!
• Engagement
• Follow up
Persist
• Pre-reading
• Participation
• Discuss don’t debate
Present
...
X we are here!
Prepare
Present
Persist
What do YOU want to cover?
In small groups
• What problems have you experienced
• What are you unsure about
• What would y...
X we are here!
What the board does
Set
strategy
Obtain
resources
Ensure risk
is managed
Provide
accounta-
bility
Hire (and
fire)
the CEO
...
How boards operate
• Joint and several liability:
– Equality
– Collegiality
– Confidentiality
– Robust debate
– Independen...
What boards worry about
Issue
0
10
20
30
40
50
60
70
Noofmentions
Worries – by sector
0%
5%
10%
15%
20%
25%
30%
35%
40%
Percentageofrespondents
Government
Commercial
Not for profit
Worries – by experience
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50% Novice
Experienced
More experienced
Tea Break
• Back at 10.45am
Pre-reading
Relevant
Integrated
In perspective
Timely
Frequent
Accurate
Consistent
Clear
Brief!!!
Standard Templates
• Help to set expectations
• Ensure key sign-offs
• Length is controlled
• Provide structure
Case Study...
Spelling check
Spelling check
• You untandenrsd wrods
taht are mipsslet as lnog
as the frist and lsat leretts
are in the c...
Grammar check
• I am herewith returning
the stipulation to dismiss
in the above entitled
matter; the same being
duly execu...
Grammar check
• Here is a signed copy of
the motion to dismiss this
matter
X we are here!
Meetings outside boardroom
• Site visits
• Tours
• Conferences
• Strategy retreats
• AGM
• Other?
Lunch Break
• Back at 1.16pm
Context
Legal
Strategic
Preferences
• Australian law
• Industry regulations
• Trade practices
• Current performance
• Comp...
Presenting
• Build rapport – smile
• Be Quick!!!
• Why – the point of your presentation
• WIIFM – build engagement
• What ...
Where’s the beef?
Put the key points first
Presentation Skills
• Breath
• Smile
• Key points first
• Speak up (and out)
• Eye contact
• KISS
• Respect
• Variety
Typical Agenda
Activity Action
Present, Quorum, Apologies, COI Noting
Minutes from previous meeting Decision: Approval
- A...
The meeting agendaBoardConcentrationandEffort
Time
Significant matters for board consideration
Routine
matters
Routine
mat...
A Balanced Agenda
© Robert I. Tricker, International Corporate Governance: Text Readings and Cases
Future
orientated
Past ...
Participation
Dealing with debate
• One conversation
• Use a parking lot
• Call it if you see it!
• Work through the Chairman
• Stay pos...
Balance discussion with
structure
• What do they
already know?
• What do they need
to know before they
can discuss?
• What...
X we are here!
Tea Break
• Back at 3.30pm
Using Intermediaries
Board ‘Gate-Keepers:
• Company Secretary
• CEO
• CFO
• Other ‘C’ class (CIO, GM HR, etc.)
• Advisors ...
Audience Research
• Annual reports
• CEO, CFO, Co Sec
• Other presenters
• Industry Associations
• Cyber stalking!
Your turn
Present your information as if you were
presenting to the board
You only
succeed if you
make it back out
alive!
Follow up
• Summarise agreement or decisions for the
minutes
• Agree next steps
• Identify any deliverables
• Leave them w...
Special Value Add for You!
• PDF - ‘Presenting to
Boards’
• Will be included in
the email you receive
after this session
•...
More information?
www.mclellan.com.au
WWW.boarddirectorspresentations.com
Information on:
• Board performance
• Newsletter...
Questions ?
or
julie@mclellan.com.au
6/30/2013 Julie Garland McLellan 2011 42
M: +61 4 11 262 470
T: +61 2 9499 8700
F: +61 2 9499 8711
PO BOX 97
Killara, NSW 2071
julie@mclellan.com.au
www.mclellan.c...
Presenting toboards konnect june 2013
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Presenting toboards konnect june 2013

Published on: Mar 4, 2016
Published in: Business      Technology      
Source: www.slideshare.net


Transcripts - Presenting toboards konnect june 2013

  • 1. June 2013 Presenting to Boards Konnect Learning
  • 2. Agenda 8.30 am Arrival 9.00 am Introductions & Board Basics 10.30 am Morning Break 10.45 am Prior to presenting 12.30 pm Lunch 1.15 pm Presenting 3.15 pm Afternoon Break 3.30 pm Follow up, Intermediaries and role play 5.00 pm Close
  • 3. Introductions Please state your: • Name • Company • Position Sign up for e-book and newsletter
  • 4. How to succeed • Thank you! • Engagement • Follow up Persist • Pre-reading • Participation • Discuss don’t debate Present • What board does • Behaviours • Concerns Prepare
  • 5. X we are here! Prepare Present Persist
  • 6. What do YOU want to cover? In small groups • What problems have you experienced • What are you unsure about • What would you like to improve
  • 7. X we are here!
  • 8. What the board does Set strategy Obtain resources Ensure risk is managed Provide accounta- bility Hire (and fire) the CEO BALANCE COMPLIANCE AND PERFORMANCE
  • 9. How boards operate • Joint and several liability: – Equality – Collegiality – Confidentiality – Robust debate – Independence • Limited engagement with shareholder • Total exposure to management
  • 10. What boards worry about Issue 0 10 20 30 40 50 60 70 Noofmentions
  • 11. Worries – by sector 0% 5% 10% 15% 20% 25% 30% 35% 40% Percentageofrespondents Government Commercial Not for profit
  • 12. Worries – by experience 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Novice Experienced More experienced
  • 13. Tea Break • Back at 10.45am
  • 14. Pre-reading Relevant Integrated In perspective Timely Frequent Accurate Consistent Clear Brief!!!
  • 15. Standard Templates • Help to set expectations • Ensure key sign-offs • Length is controlled • Provide structure Case Study – Social Philanthropy
  • 16. Spelling check Spelling check • You untandenrsd wrods taht are mipsslet as lnog as the frist and lsat leretts are in the cecorrt pacle - the odrer of leretts is uporntimant
  • 17. Grammar check • I am herewith returning the stipulation to dismiss in the above entitled matter; the same being duly executed by me (From a real letter written in ‘correct’ legal phaseology)
  • 18. Grammar check • Here is a signed copy of the motion to dismiss this matter
  • 19. X we are here!
  • 20. Meetings outside boardroom • Site visits • Tours • Conferences • Strategy retreats • AGM • Other?
  • 21. Lunch Break • Back at 1.16pm
  • 22. Context Legal Strategic Preferences • Australian law • Industry regulations • Trade practices • Current performance • Competitors • Speed of change • Personal styles • Company policies • Constitutional choice
  • 23. Presenting • Build rapport – smile • Be Quick!!! • Why – the point of your presentation • WIIFM – build engagement • What – content • How – address concerns • Close – call to action (if needed)
  • 24. Where’s the beef? Put the key points first
  • 25. Presentation Skills • Breath • Smile • Key points first • Speak up (and out) • Eye contact • KISS • Respect • Variety
  • 26. Typical Agenda Activity Action Present, Quorum, Apologies, COI Noting Minutes from previous meeting Decision: Approval - Actions arising Noting Chief Executive's report Noting &/or Discussion Finance report Noting &/or Discussion Matters for decision Decision Matters for discussion Discussion/Noting Matters for information Noting) Other Business - Announcements & Communications Discussion Noting Evaluation of Meeting Discussion (Decision if change) Review of Actions from Meeting Noting Close Noting
  • 27. The meeting agendaBoardConcentrationandEffort Time Significant matters for board consideration Routine matters Routine matters © Julie Garland McLellan 2005, reproduced with permission
  • 28. A Balanced Agenda © Robert I. Tricker, International Corporate Governance: Text Readings and Cases Future orientated Past and present orientated Policy making Monitoring and supervising Internal role Approve and work with and through the CEO Strategy formulationProvide accountabilityExternal role Performance rolesCompliance roles
  • 29. Participation
  • 30. Dealing with debate • One conversation • Use a parking lot • Call it if you see it! • Work through the Chairman • Stay positive • Break if the board obviously need to
  • 31. Balance discussion with structure • What do they already know? • What do they need to know before they can discuss? • What can they find out through discussion?
  • 32. X we are here!
  • 33. Tea Break • Back at 3.30pm
  • 34. Using Intermediaries Board ‘Gate-Keepers: • Company Secretary • CEO • CFO • Other ‘C’ class (CIO, GM HR, etc.) • Advisors (Auditors, legal, technical)
  • 35. Audience Research • Annual reports • CEO, CFO, Co Sec • Other presenters • Industry Associations • Cyber stalking!
  • 36. Your turn Present your information as if you were presenting to the board
  • 37. You only succeed if you make it back out alive!
  • 38. Follow up • Summarise agreement or decisions for the minutes • Agree next steps • Identify any deliverables • Leave them with reasons to come back to you • A ‘Thank you’ letter never does any harm!
  • 39. Special Value Add for You! • PDF - ‘Presenting to Boards’ • Will be included in the email you receive after this session • Book – Presenting to Boards
  • 40. More information? www.mclellan.com.au WWW.boarddirectorspresentations.com Information on: • Board performance • Newsletter • Director Mentoring • Books • Papers 6/30/2013 Julie Garland McLellan 2011 41
  • 41. Questions ? or julie@mclellan.com.au 6/30/2013 Julie Garland McLellan 2011 42
  • 42. M: +61 4 11 262 470 T: +61 2 9499 8700 F: +61 2 9499 8711 PO BOX 97 Killara, NSW 2071 julie@mclellan.com.au www.mclellan.com.au

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