Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application
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Tau Kappa Epsilon Fraternity
Chapter President
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Table of Contents
Introduction pg 3
Letter of Su...
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Introduction
Tau Kappa Epsilon Fraternity is an ...
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Letter of Submittal
19 April 2015
Dear Poly Gold...
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Section 1: Membership Development
Academic Achie...
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In Tau Kappa Epsilon we do all that we can to fo...
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Completed by Shaan Kamal, Treasurer
We use our b...
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Goals and Action Plans
Goals are very important ...
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a. Completed
Winter 2015
1. Make intramural voll...
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 Coordinate an officer retreat with the Chapte...
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 Prepare accurate monthly financial reports of...
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Hegemon (Educator):
The Hegemon is the chapter ...
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Our chapter will always be a part of St. Jude e...
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St. Jude Children’s Research Hospital
St. Jude ...
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An organization can never have excess positivit...
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Tau Kappa Epsilon Fraternity
Rho Delta Chapter
...
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• SET A STARTING AND ENDING TIME. Guideline: fo...
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CHAPTER FUNCTION. Guests of legal drinking age ...
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2. If the victim is unconscious, having difficu...
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-it is encouraged that members of a satellite h...
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Tau Kappa Epsilon
Guest List Sign-In Procedure
...
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Section 5: National & Regional Involvement
Nati...
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reliable and outstanding leaders that TKE striv...
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Omicron/Cal Poly, Sigma-Chi/University of Calif...
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Section 6: Letters of Recommendation
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Ashley Matyn
200 North 7th Street
Patterson,CA ...
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22 April 2015
To Whom It May Concern:
During th...
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Juan Carlos Iturbe
8622 Forest Park St
Chino, C...
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Section 7: Relevant Photographs
Sigma Kappa’s W...
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Tau Kappa Epsilon St. Jude Give Thanks Walk (No...
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Miscellaneous
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On Behalf of the
Rho Delta Chapter of Tau Kappa...
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PolyGold 2014-15 Final

Published on: Mar 4, 2016
Source: www.slideshare.net


Transcripts - PolyGold 2014-15 Final

  • 1. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 1 | P a g e Tau Kappa Epsilon Fraternity Chapter President Nathan Nguyen Cell: (714)402-4186 Email: cpp.tke.president@gmail.com On-Campus Advisor Reyes Luna Off-Campus Advisor Saad Abbas
  • 2. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 2 | P a g e Table of Contents Introduction pg 3 Letter of Submittal pg 4 Section 1: Membership Development pg 5 Academic Achievement Membership Orientation and Education Leadership Development Personal Development Section 2: Chapter Development pg 6 Participation Financial Management Goals and Action Plans Executive Board Training and Transition Administration Section 3: External Relations pg 12 Campus Involvement Greek Unity Community Service Faculty/Staff Relations Public Relations Section 4: Policy Compliance pg 16 Required Events Risk Management Section 5: National & Regional Involvement pg 24 National/Regional Events and Conferences Honors Received by Chapter Local Chapters Section 6: Letters of Recommendation pg 27 Section 7: Relevant Photographs pg 32
  • 3. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 3 | P a g e Introduction Tau Kappa Epsilon Fraternity is an international social fraternity. It was originally created as The Knights of Classic Lore on January 10th 1899 by five founding fathers: Charles Roy Atkinson, Clarence Arthur Mayer, James Carson McNutt, Joseph Lorenzo Settles, and Owen Ison Truitt. However, after some years and countless hours of work, the name was later changed to Tau Kappa Epsilon. The fraters of Tau Kappa Epsilon have based their fraternal experience on the commitment to personal worth and character; these are the founding ideals of our fraternity. The purpose of membership in the fraternity is to aid men in their mental, moral, and social development. In doing so, Tau Kappa Epsilon was the first fraternity to have a non- discriminatory clause, hence our outspokenness about acceptance solely based upon wealth, rank and honor. We continued this paradigm shift into the modern century by being the first fraternity to openly and truthfully abolish fraternal hazing and we continue to be pioneers in Greek life today. Being an organization reveling the ideal of charity, we support philanthropic organizations like St. Jude Children’s Research Hospital and the Ronald Regan’s Alzheimer’s association. Both of these philanthropic organizations need immense amounts of monetary resources and man power to help them be successful; and with over 250,000 initiated members, we have stepped up to the task. Our individual chapter is a spitting image of the National Chapter and supports all of the same philanthropies and ideals. We continue the missions that our founders set, and follow the guidelines that have allowed over 250,000 men to become part of a truly great fraternal organization, starting with Joe Arius, Daniel Kim, and Arrion Gnotta. These founding fathers started the Rho-Delta Chapter of Tau Kappa Epsilon. With our founders, both locally and nationally, we continue to support the local community and are the most active fraternity in terms of co-sponsoring many different organizations on campus. We have helped put on events such as Up Till Dawn, Swishes for Wishes, and Dia de los Muertos. Tau Kappa Epsilon has always strived for success and the betterment of mankind. Here at Cal Poly Pomona, we continue to comprise our chapter of all types of men, giving them the tools to better themselves and succeed in life.
  • 4. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 4 | P a g e Letter of Submittal 19 April 2015 Dear Poly Gold Judges, It is with great pride that I present to you all this Poly Gold application for the Rho Delta chapter of Tau Kappa Epsilon at Cal Poly Pomona. It has been a year filled with many leaps and bounds for our chapter and I hope that this book can reflect properly all the achievements we have attained this year. For over one hundred and ten years, Tau Kappa Epsilon has strived to turn male college students into better men for a better world, and has created lifelong relationships along the way that enhance educational, interpersonal, community and professional success for its members. Love, Charity, and Esteem are the principles that our brotherhood is based upon, and these three simple ideals have become the driving push for our fraternity's success. The Rho Delta chapter at Cal Poly Pomona has strived to uphold these ideals since its re-charter in 1999 and has since been extremely successful. Unfortunately, our dedication to both our fraternity and our University cannot simply be summed up in a bound notebook such as this one, but I do hope you can obtain a slight glimpse into what this fraternity stands for and what we have accomplished thus far. On behalf of the Rho-Delta chapter of Tau Kappa Epsilon I would like to thank you for taking your time to review our application. Sincerely yours, Nathan Nguyen Tau Kappa Epsilon, Rho Delta Chapter’s President
  • 5. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 5 | P a g e Section 1: Membership Development Academic Achievement In Tau Kappa Epsilon, one of our six core principles is scholarship. We have established an academic committee within chapter whose sole purpose is to make sure every active member achieves a minimum GPA of 2.7. To facilitate good study habits, our academic committee reserves study rooms in the library every week and require that actives send grades in for review. Special sets of scholar letters are handed out to members who make the Dean’s List during any particular quarter. Along with scholar letters, these members are also eligible for a discount of twenty dollars off quarterly dues. In addition, members who maintain a GPA between. 3.0-3.49 receive a ten dollar discount off dues. Membership Orientation and Education The education process of our new members comes directly from our Grand Chapter in a program called “the Blueprint.” TKE.org summarizes what the program entails. The Blueprint Program is an innovative and interactive program that leads participants through their collegiate career with a structure for life-long learning. The program has four levels members seek to attain: Initiation, Order of the Founders, Knights of Classic Lore, and Fraternity for Life. This groundbreaking cornerstone program allows participants to select their own curriculum. Each level has three modules: Mental, Moral, and Social Development. Within each module are seven to twelve tasks of which participants are required to complete between two to five. Each member is given an opportunity to complete activities they believe will help them in their future that are both exciting and entertaining. There are individual tasks as well as those that can be completed in a group setting. The program benefits both Tau Kappa Epsilon and each individual member. The organization asks for commitments from both entities that want to adopt this program to ensure its success. The major commitments are that the program will be done devoid of hazing and that the group commits to complete the program in its entirety, not relegating the program to a certain group of individuals within the group. We believe that this will enhance our brotherhood and build better men, which will in turn build a better world. Chapters/Colonies on The Blueprint work with the Offices of the Grand Chapter to have the program installed and connect a local volunteer to the group who will ensure the success and longevity of The Blueprint on that particular campus. Greek 101 Attendees: Adam Lugo, Kyle Rostenbach, Alex Gharapetian, Michael Davie, Tyler Lavery Leadership and Personal Development
  • 6. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 6 | P a g e In Tau Kappa Epsilon we do all that we can to follow our motto, “Better men for a better world.” To achieve this we plan regular workshops set up and taught by leaders in chapter who have pertinent experience. Workshops include: Understanding US Law, Self Defense Class, Resume Building, among others. Along with these workshops, we have “milestone” classes, which follow our “National Blueprint,” to achieve a title within our national chapter. We believe our leadership skills do not stop developing once we initiate. In these classes, members come together to complete various tasks that facilitate personal growth. Section 2: Chapter Development Participation 1. Up Til’ Dawn a. Winter 2015, Ursa Major, Cal Poly Pomona. b. 25 out of 55 members attendance = 45.45% c. EXECUTIVE BOARD MEMBER: Nick Kiss 2. Greek Week Day Head - a. Taken place during Fall quarter 2014, Cal Poly Pomona b. 7 out of 55 members in attendance = 12.73% 3. Leadership Summit a. March 2015, Ursa Major, Cal Poly Pomona b. 14 out of 55 members in attendance = 25.45% 4. Greek Quarterly a. Fall 2014, at Cal Poly Pomona b. About 15 out of 55 members in attendance ≈ 27.27% (Exact attendance is not known. Greek Counsel can verify) Financial Management Proper financial planning is essential to the success of a fraternity. Every quarter our chapter leaders come together to create a new budget. The budget depends on events occurring that quarter, and how much capital the chapter receives with quarterly dues. Greek life is fun and, as college students, we want to have a good time. Without a budget, it would be easy to lose track of how much our bank account has, thus crippling the entire fraternity. Our chapter budget is included below.
  • 7. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 7 | P a g e Completed by Shaan Kamal, Treasurer We use our budget as a physical display to show how we plan to spend capital. In order to keep ourselves fiscally responsible, we have our chapter’s finances readily available to all active members and have our expenses audited by our off campus advisor, Saad Abbas, CPA.
  • 8. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 8 | P a g e Goals and Action Plans Goals are very important for an organization; they help track progress that the organization has made in order to see progress and create new goals. However, our chapter does not keep a structured list of goals by quarter. The goals we set are broad, giving members the freedom to participate when they can without being overly burdened; some fraternities require members to participate. Now that the academic year is coming to a close, our new elected president for the 2015-16 year plans of implementing a structured set of goals with action plans on how to achieve them. Informal goals are listed below. Spring 2014 1. Nominate new executives and hold elections. a. Completed 2. Win Greek Week. a. Not Completed b. Increase next year’s structure and hold weekly meetings 3. Win the Can Structure Contest. a. Not Completed b. Increase aggressiveness and tenacity when searching for cans 4. Win Lip Sync. a. Not Completed b. Hold weekly practices next year 5. Initiate 20 new members. a. Completed 6. Raise over $2500 during TKE Week for St. Jude Children’s Research Hospital a. Completed Summer 2014 1. Familiarize new executives with their new positions on the board a. Completed 2. Host summer retreat a. Not Completed b. Could not coordinate differing schedules of active members Fall 2014 1. Initiate 20 new members a. Not Completed b. Host more lavish rush events next year 2. Win Greek League intramural flag football a. Completed 3. Attend 2 off-campus philanthropy events
  • 9. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 9 | P a g e a. Completed Winter 2015 1. Make intramural volleyball playoffs a. Completed 2. Win 1 sorority spirit week a. Completed 3. Increase brotherhood by having at least 4 brotherhood events a. Completed Executive Board Training and Transition The executive board of the fraternity is composed of the elite of chapter. These natural leaders are expected to fill the shoes of their predecessors, as well as improve upon them. As a chapter, we take executive board positions very seriously and hope to illustrate its importance to you with this summary. Starting early spring quarter, TKE holds nominations and elections for executive board officers. The following information a summary of duties of each executive officer. This information is public knowledge and can be found on TKE.org. The Prytanis has all the duties and powers of a President and serves as the Chief Executive of the chapter. The responsibilities of Prytanis are:  Oversee the Chapter as the presiding officer at all meetings, including but not limited to, meetings of the Chapter officers, formal Chapter meetings, informal chapter meetings, and rituals.  Enforce the constitution, laws, traditions, rituals, and local bylaws and rules, at all times.  Listen to the needs of the chapter and attempt to meet them. Clarify the goals of the chapter and carry out the wishes of the chapter, delegating work as appropriate.  Appoint all committee chairmen; removing ones who do not fulfill their responsibilities. Appoint a delegate to Conclave, and a delegate to campus interfraternal organizations.  Get all chapter members involved during the semester.  Ensure communications between your chapter, your school, and other fraternities; between your chapter and the Offices of the Grand Chapter; and between your chapter and your alumni.  Along with the Hypophetes, maintain the chapter morale at a high level.  Facilitate the running of the operations of the house.  Be the spokesman for the chapter.  Represent the chapter at Conclave, and see that the chapter participates in TKE educational conferences and programs.  Attend Alumni Association meetings as the chapter representative.
  • 10. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 10 | P a g e  Coordinate an officer retreat with the Chapter Advisor and a chapter retreat with the Chapter Advisor.  Help the Crysophylos prepare an adequate budget.  Be a leader; influence others for the benefit of the chapter. Make responsible decisions. The Epiprytanis has all the duties and powers of a vice president. In the absence of the Prytanis, he performs all of his duties. The responsibilities of Epiprytanis are:  Assist the Prytanis as required.  Hold copies of The Black Book and the chapter Constitution and Bylaws. Be familiar with their contents, bring copies to meetings, and be prepared to answer or secure answers for any question or interpretation of them.  Keep the chapter Constitution and Bylaws up-to-date by inserting all amendments and updates as necessary.  Review Bylaws at least annually; look for updates needed to keep them current.  Coordinate the activities of all committees. The Grammateus has all the duties and powers of Secretary. The responsibilities of Grammateus are:  Keep the list of chapter officers on file with the Offices of the Grand Chapter updated. Do this using the TKE Chapter Module  Keep a permanent record of all proceedings of the chapter, sharing the minutes with the Chapter Advisor and Board of Advisors, and passing these records on to your successor.  Attend to all correspondence not otherwise delegated, keeping a file of all official chapter correspondence with the Offices of the Grand Chapter, the college or university, and other interested parties.  Develop a new phone list every term, providing a copy to each member.  Report to the chapter at all meetings any unfinished business.  Assist with the compilation of the annual membership roster, which is used by the Offices of the Grand Chapter to calculate Annual Membership Fees.  Assist the Prytanis in preparing the Annual Report and any applications for Chapter awards, both due to the Offices of the Grand Chapter each spring. The Crysophylos has all the duties and powers of Treasurer. The responsibilities of the Crysophylos are:  Collect all money due to the chapter.  Disburse chapter funds, timely paying chapter obligations. Reference the Fee Structure regarding fees owed to the Offices of the Grand Chapter and corresponding due dates.  Remit promptly (within 15 days) to the Offices of the Grand Chapter all initiation registrations and fees.
  • 11. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 11 | P a g e  Prepare accurate monthly financial reports of cash receipts and disbursements. Distribute to the Chapter Advisor, Board of Advisors, and post one for all members of the chapter to read.  File an Annual Report with the Offices of the Grand Chapter as required by the Black Book.  Make sure that all candidates register and pay their candidate fee on-line, so that they may promptly receive their candidate kits.  Ensure that all initiate fees are remitted to the Offices of the Grand Chapter in a timely manner.  Assist in making the chapter budget. The Histor has all the duties and powers of a Historian. The responsibilities of the Histor are:  Produce newsletters for chapter members and alumni and forward a copy to the Offices of the Grand Chapter.  Provide information for The Teke magazine about chapter activities.  Safely keep, and transmit to your successor, the chapter scroll.  Take photos or videos of chapter events to record chapter history for each term.  Coordinate the development of composites.  Cooperate with local alumni associations, where they exist, to provide programming for Teke alumni. The Hypophetes serves as the Chaplain. The responsibilities of the Hypophetes are:  Develop a calendar for rituals, in conjunction with the Hegemon and Prytanis.  Keep all ritual items and make an inventory of them.  Preside in the absence of both the Prytanis and Epiprytanis.  Administer the oath of officers elect.  Counsel with any member about his academic progress and difficulties, arranging for further help, tutoring and counseling as needed.  Participate on the scholarship committee.  Maintain the chapter morale at a high level. Pylortes (Sergeant-at-Arms): The Pylortes has all the duties and powers of a Sergeant-at-Arms. The responsibilities of the Pylortes are:  Be the primary risk management representative for the chapter.  Act as doorkeeper at meetings, maintaining order as needed or directed by the Prytanis.  Work with the chapter to develop an alcohol awareness program.  Set up before chapter meetings.  Be custodian of all flags, properly displaying them whenever customary.
  • 12. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 12 | P a g e Hegemon (Educator): The Hegemon is the chapter educator, primarily concerned with the preparation of Candidates for Initiation. The responsibilities of the Hegemon are:  Ensure that Candidates are registered with the Offices of the Grand Chapter. The Hegemon should register using the TKE Chapter Module.  Use the Hegemon's Manual and the Addendum to the Hegemon's Manual to prepare a written Candidate education program that stresses scholarship, recruitment, active participation, and leadership.  Manage the Candidate education program and monitor the progress of Candidates towards Initiation.  Supervise Candidate activities.  Implement a membership development program (member education program) for all members.  Cooperate with the Prytanis in the selection of big brothers.  Tau Kappa Epsilon sponsors the Greek Anti-Hazing Hotline: 1-888-NOT-HAZE Once an officer is elected, he is expected to shadow the current executive officer for the remainder of the quarter. This process ensures consistency and eliminates the chance of a new board member neglecting his expected duties. Once said officer understands his responsibilities, he undergoes a transition. Upon completion of the ceremony, the new board member is the acting board member of his elected position. Administration In order to ensure attendance at every Greek Counsel meeting, we elect at least 2 actives to be chapter representatives. As a chapter, we have never missed a meeting. In regards to turning in dues, Rho Delta has never been late on any payments. Brianna Seemster, Greek Counsel Treasurer, can attest to our punctuality on our payments. We appreciate being a part of Greek life at Cal Poly Pomona. That being said, we treat our payment responsibilities as a top priority. Section 3: External Relations Campus Involvement Up Til’ Dawn January 31st, 2015 | Bronco Student Center Many Greek organizations join on campus to spend a night doing events in support of St. Jude Children’s Research Hospital. The event’s premise is symbolic of the parents who stay awake all night worrying about their children with disease. All the organizations involved stayed up all night from 10PM to 6AM doing events that promote teamwork and unity towards a common goal including: Relay Race, Making Posters for Children of St. Jude, Raising Funds Online to a Grand Total of $41,100.68, Minute-To-Win It Competition
  • 13. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 13 | P a g e Our chapter will always be a part of St. Jude events on and off campus because distinguished TKE alumnus, Danny Thomas, is the founder of St. Jude Children’s Research Hospital. We as a chapter want to be involved as much as possible and are obligated by honor and respect for Danny Thomas to play a role in St. Jude events. Attendees: Austin Andrade, Robert Hernandez, Adam Lugo, Scott Banks, Patrick Taylor, Marco Hernandez, Alex Gharapetian, David Olson, Devin Hunter, Adrian Rubio, Cameron Herrera, Michael Davie, Nick Kiss Greek Unity When someone joins a fraternity, they do not just join the organization of their choice, they become part of the Greek community as a whole. This chapter understands this and strives to maintain and facilitate friendly relationships with other Greek organizations on campus. Every academic quarter we reach out to several organizations and plan social gatherings to let our members get to know one another. So far, we have hosted and helped organize several events with Chi Omega, Kappa Delta, Zeta Tau Alpha, Kappa Delta, among others. These events ranged from socials to full philanthropic weeks. Socials include ice- breakers and competitive games to help promote team building and effective communication. Philanthropic weeks include aiding in bake sales, advertising with handmade signs, and helping create a strong presence during said week. Rho Delta prides itself on its relationships outside of chapter. We hope to continue to build these relationships until Tau Kappa Epsilon has established close bonds with every Greek organization on campus. Community Service Our fraternity has done a lot to improve the quality of the community we live in; we have been working collectively from spring 2014 to winter 2015 to maintain these social responsibilities and keep our environment safe from negligent human impact. From our fraternity’s dedication to St. Jude’s Children Research Hospital, to the several sorority spirit weeks, we have donated copious amounts of manpower as well as funds. I am proud to say that we have accomplished a lot through assisting the less fortunate. Recently, we have been looking into volunteer work at the senior care centers we call our next-door neighbors. Some of the caregivers mentioned that some of their patients have Alzheimer’s disease and that they would love any volunteer work we could give. We look forward to the philanthropic possibilities that the future holds. Ronald Reagan Alzheimer’s Association Since 2001, the Grand Chapter adopted the Alzheimer's Association as an official TKE philanthropy. The Alzheimer's Association is a national network of chapters committed to finding a cure for the horrific disease, as well as funding care for those who have it currently. The Fraternity has partnered with the Ronald and Nancy Reagan Research Institute, which was established in 1995, one year after Frater Reagan announced to the world that he had Alzheimer's.
  • 14. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 14 | P a g e St. Jude Children’s Research Hospital St. Jude cared for children with cancer and does not charge parents at all. Since August 1978, TKE officially joined Frater Danny Thomas in his battle with childhood cancer. Now, 30 years later, TKE is recommitted to this amazing cause and will strive to continue the pledge set forth by our fellow Fraters. Even though Danny died in February 1991, his vision for St. Jude lives on. Rho Delta tries its very best to give to St. Jude whenever possible, and we will continue to do so as long as we Tekes, for life. Total Philanthropic Hours Unfortunately, Rho Delta does not have philanthropic hours separated by quarter. However we still have active members that are very active in the above charities, as well as in their own communities. Total logged philanthropic hours are 3543. Divided among 55 actives in Rho Delta, the average hours per member is 64.42. Faculty/Staff Relations To date, our chapter has been focusing on interpersonal relationships with faculty and staff on an individual basis. We currently do not hold annual or semi-annual events. However, Tau Kappa Epsilon understands the importance of a positive relationship with the faculty of Cal Poly Pomona and will be looking into having some sort of social event to introduce active members and successful alumni. Although there is no organized events established, Tekes are expected to represent the fraternity is the best light possible 24 hours a day, 365 days a year. This expectation extends both inside and outside the classroom. Our members are fully indebted to faculty for facilitating a proper academic environment. Many of our member claim friendly relationships with faculty and staff and we look forward to a future where all colleges at Cal Poly Pomona see Tau Kappa Epsilon as an organization of exemplary leaders and students. Public Relations Positive public relations is essential to any organization; this is especially true when they are dealing with educated young people like those on this campus. In order to show Tau Kappa Epsilon in a positive light, our chapter has created several TKE social media platforms. Our main public relations mediums are Facebook, Twitter, and Instagram. Examples are listed below.
  • 15. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 15 | P a g e
  • 16. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 16 | P a g e An organization can never have excess positivity from the public. That being said, Tau Kappa Epsilon is always looking for new mediums to use for our public relations. We are excited to see what the future has to offer. Section 4: Policy Compliance Required Events As a chapter, we do not record attendance at Greek Counsel required events; Greek Counsel takes attendance and requires that absent members send in work and class schedules. TKE has never missed an IFC meeting this year. Attendees for Up Til’ Dawn are as follows: Austin Andrade, Robert Hernandez, Adam Lugo, Scott Banks, Patrick Taylor, Marco Hernandez, Alex Gharapetian, David Olson, Devin Hunter, Adrian Rubio, Cameron Herrera, Michael Davie, and Nick Kiss (an executive board member for the event). Greek Week events of Spring Quarter 2014 include the following: Quiz Bowl, Can Structure, Greek Olympics, Food Fairs, Lip Sync, profit shares, and a blood drive. Risk Management Our chapter of Tau Kappa Epsilon is not on social probation. We have set into place several pieces of documentation in order to protect ourselves from negativity both internally and externally. The documents discussed are listed below:
  • 17. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 17 | P a g e Tau Kappa Epsilon Fraternity Rho Delta Chapter Risk Management Handbook EVENT PLANNING At any chapter function, a safe environment must be created for your members and guests. If anyone is hurt or property damaged in relation to a chapter event, there is a good chance that claims for compensation will be made against the chapter and the individuals involved with planning and monitoring the event. The more serious the damages or injuries, the more intense the pursuit of compensation. All functions should comply with the event planning policies set by Tau Kappa Epsilon, as well as all campus, local, state, and national laws. Our policies state: • HAVE CLOSED PARTIES. All chapter social events must be CLOSED which means guests should receive a personal, one-to-one invitation, where not more than one other group is invited, where mass advertising is not used, and where the total attendance is no greater than THREE TIMES CHAPTER SIZE. If you partner with another fraternity or sorority to plan a party, the attendance guideline does not change. It remains at no greater than three times chapter size. Open parties are difficult to manage safely. For larger or special-type events, see the “Special Event Coverage” section. • USE GUEST LISTS. Guest lists must be prepared 24 hours in advance. By inviting strangers to your function, you could be inviting trouble into your chapter house. No signing in at the door. Every person WITHOUT GREEK AFFILIATION (as indicated by the GC sticker on the back of a Cal Poly Pomona Photo ID) allowed to enter the event must be on the guest list (both men and women). It is important to know who is in attendance at a chapter function. • HIRE PROFESSIONAL SECURITY to make sure that only those members and guests 21- YEARS-OLD AND OLDER have access to and consume alcohol. It is against the law to serve minors alcohol. It is better for a third party (other than chapter members) to handle these responsibilities. The hired security will check identifications, oversee the use of wristbands or other means of identifying both minors and those who can legally drink. Sources to contact for professional security are off-duty police or a professional security service. At least two security officers are required at each event. • HIRE LICENSED AND INSURED THIRD-PARTY VENDORS. These entities are trained and experienced in selling and serving alcohol in accord with state and local laws. Require that the vendor handle the following responsibilities: check identification, make decisions about whom to serve and when not to serve guests, maintain control of alcoholic containers present, collect and remove remaining alcohol at the end of the function. • “BRING YOUR OWN BEVERAGE” (BYOB) SYSTEM. Should a person of legal age choose to consume alcohol, he/she may bring his/her own alcohol to a function provided he/she follows the BYOB procedures in place prohibiting access to minors. A member or guest of legal age is limited to one six-pack of 12-ounce beer cans or 750 milliliters of wine. Spirits and liquor are not permitted. NO GLASS containers allowed.
  • 18. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 18 | P a g e • SET A STARTING AND ENDING TIME. Guideline: four hours; 10PM-2AM • RESTRICT/PARTITION THE PARTY AREA TO MEET FIRE AND SAFETY CODES (occupancy limits, etc.) —BOTH INDOORS AND OUT. In this way, you can control the crowd, identify problems as they develop, etc. Have one entry into the party so uninvited guests cannot gain access without your knowledge. • SERVE FREE FOOD (low salt, high protein) AND NON-ALCOHOLIC BEVERAGES. OTHER CONSIDERATIONS FOR SOCIAL FUNCTIONS: An invitation to your function should be an honor. • Distinguish your chapter; invest your social funds in outstanding entertainment, food, and decorations. • If a function is held away from the chapter house, rent a bus or arrange transportation with professional drivers. NO ONE SHOULD DRIVE IF THEY HAVE HAD AN ALCOHOLIC DRINK. • Hold “dry” parties that emphasize a theme or event. • Do not promote alcohol as the center of the party or allow members or guests to engage in drinking games. • Respect an individual’s right not to drink. Chapter members are held to a higher standard, and therefore expected to behave accordingly. We prohibit the use of profanity or foul language, defined as any language that may be perceived as offensive, demeaning, or insulting, as it reflects poorly on the reputation of the fraternity. PARTY SAFETY AGE: Once a person of legal drinking age with alcohol has entered the party and obtained a wristband, he/she will immediately take the alcohol to the bar (have a single bar area with attendants of legal drinking age) and exchange it for the proper amount and type of tickets (e.g., a six-pack of beer for six tickets designated for that brand of beer). A person may receive and be in possession of only one beverage at a time. The hosting organization(s) is responsible for monitoring the party to make sure no one is drinking without a wristband. ENDING TIMES AND ALCOHOL CHECKOUT: All parties should have a designated ending time. Thirty minutes before the designated ending time, an announcement must be made to the effect that the bar will be closing and that persons must start removing their beverages from the bar. During this time, all remaining tickets will be cashed in, and all drinking will cease by the designated ending time. All alcohol belonging to individuals must be removed at this time. If anyone wishes to leave the party prior to the designated ending time, that person may cash in his/her remaining tickets for the rest of his/her alcohol, and must immediately leave the party. • MONEY CANNOT BE COLLECTED AT THE DOOR FOR ALCOHOL AT A
  • 19. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 19 | P a g e CHAPTER FUNCTION. Guests of legal drinking age who choose to consume alcohol must purchase it through a third-party vendor or use the BYOB method. • ALL CHAPTER FUNCTIONS MUST COMPLY WITH ALL CAMPUS, LOCAL, STATE, AND NATIONAL LAWS. ALCOHOL & DRUGS 1. The possession and/or use of alcoholic beverages while participating in any fraternity event, or in any situation sponsored or endorsed by the chapter, will be consistent with all campus, city of Pomona, Los Angeles county, California state laws, and the policies of the Fraternity. Every chapter event must ensure that no alcohol can be consumed by minors. 2. The direct or indirect purchase of alcoholic beverages by the chapter using chapter funds or by any member on behalf of the chapter or through any type of fund is against Tau Kappa Epsilon’s risk management policies. The purchase and/or use of a bulk quantity of alcoholic beverages (i.e., kegs) is prohibited. 3. There will be no possession, use, and/or sale of illegal drugs or controlled substances at any chapter facility, fraternity event, or any event which would be associated with the Fraternity. 4. No chapter should associate the Fraternity’s name with any event sponsored by an alcohol distributor, charitable organization, or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold, or otherwise provided to those present. 5. No chapter should co-sponsor or co-finance a function where alcohol is purchased by any of the host chapters, groups, or organizations. 6. There should never be any alcohol available during membership recruitment activities. 7. Open parties, meaning those with unrestricted access by non-members, are not in the best interest of the chapter or the Fraternity and should not occur. 8. No brother or new member should condone, tolerate, encourage, or participate in the abuse of alcohol (i.e., drinking games that require chugging are prohibited) 9. There should never be any alcohol available during any membership education program/event. Failure to comply with these guidelines will result in disciplinary action including revocation of the chapter’s charter. Additionally, failure to follow these guidelines could jeopardize an individual member’s general liability insurance coverage, and their standing as an active member in the Fraternity. DRUG/ALCOHOL ABUSE/POISONING: 1. Assess the situation and immediately report to the Pylortes, the Prytanis, and/or the Epiprytanis.
  • 20. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 20 | P a g e 2. If the victim is unconscious, having difficulty breathing, out of control and a potential danger to self or others or otherwise medically unstable, call 911. 3. If the victim is conscious but ill or disoriented monitor his/her vital signs and assess hhis/her condition further as necessary. 4. In the case of food poisoning, the College physician will contact the County Health Department. 5. If the decision is made to go to the hospital, it must not be delayed. FIGHTS/ PHYSICAL CONFLICTS Randoms 1. Assess the situation and immediately report to the Pylortes, the Prytanis, and/or the Epiprytanis. 2. Contact the nearest brother to help you control the situation if the Pylortes, Prytanis, or any other brother if an Eboard member is not in the vicinity, to help you control the situation 3. Work with your brother(s) to contain the situation and move it as far away from the social function as possible. 4. If the conflict continues to escalate, contact the authorities once it has been removed from the social function and let the police handle the situation. BROTHERHOOD RETREATS 1. Brotherhood retreats will be strictly used for the purpose of building brotherhood bonds 2. There will never be alcohol present at any brotherhood retreats for any reason. Those of the legal drinking age cannot bring alcohol back to the retreat house 3. Brothers who are of the legal drinking age are allowed to go out to bars and engage in drinking alcohol, but cannot have any alcohol at the retreat house. 4. Brothers are not to be in possession of illegal substances/drugs of any kind whatsoever at the retreat house. THOSE CAUGHT WITH ILLEGAL DRUGS WILL BE SENT HOME IMMEDIATELY AND PUT UP FOR REVIEW BY MQB. SATELLITE HOUSES 1. Satellite houses are any houses other than the official chapter house that include multiple brothers (3 or more), contain any fraternity paraphernalia/letters, or can be identified as “a fraternity satellite house.” 2. Satellite houses are held to the same degree of responsibility in preserving a good public image as the chapter house itself. -members of a satellite house must respect the neighboring houses and their inhabitants
  • 21. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 21 | P a g e -it is encouraged that members of a satellite house become acquainted with their immediate neighbors and be able to communicate with them effectively 3. Satellite houses are one of the largest factors in getting fraternities kicked off campus and are always under heavy scrutiny of the University. 4. When satellite houses host social functions it is required that at least one Executive Board member be in attendance to regulate and make sure there is nothing present at the event that could potentially harm the fraternity. FORMAL AND SEMI-FORMAL EVENTS 1. Formal/semi-formal events may be held at venues that serve alcohol; only those of legal drinking age are permitted to have alcohol 2. It is the responsibility of the Pylortes to ensure that the only people who have access to the bar area are of legal drinking age and are designated with a non-replicable marking ZERO TOLERANCE 1. Sexual Abuse The Rho Delta chapter of Tau Kappa Epsilon has a zero tolerance policy for any instances of sexual abuse. Any reported instances of perceived abuse must be thoroughly investigated and reported directly to the Chapter Board of Advisors. Complete transparency is essential. 2. Hazing Tau Kappa Epsilon prides itself on its hazing-free rush process. Any instances of hazing has a similar zero tolerance policy, must be thoroughly investigated, and reported directly to the Board of Advisors. Ridicule or embarrassment of Potential Members for the amusement of Chapter Members is strictly prohibited and subject to discipline.
  • 22. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 22 | P a g e Tau Kappa Epsilon Guest List Sign-In Procedure 1. “Guest or Greek?” 2. “Can I see your ID, please?” 3. Find their name a. If they’re a guest, ask which Active requested them b. If they’re a Greek, ask which fraternity/sorority 4. Check their age a. Age 21+ gets BLUE wristband b. Age <21 gets RED wristband AND Xs on hands 5. Write something on every wristband a. If guest, write the name of the Active that requested them b. If fraternity, write the fraternity c. If sorority, write the # at the top of their sorority pg (this is to make sure that if someone gets sick, we know who to contact to take care of them) 6. “That’s it, enjoy yourself!”
  • 23. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 23 | P a g e
  • 24. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 24 | P a g e Section 5: National & Regional Involvement National/Regional Events and Conferences The Tau Kappa Epsilon Fraternity Regional Leadership Conference (RLC) is an annual gathering of TKE chapters from across the western United States, travelling from as far as Washington and Utah with the intent of further developing their chapter members into the
  • 25. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 25 | P a g e reliable and outstanding leaders that TKE strives for. It is organized by the national office, who coordinates the weekend-long event. RLC offers a wide range of workshops, speakers, and presentations broken into four primary categories: operational, fraternal, professional, and spiritual. Each attendee has the opportunity to select one workshop during each of four one-hour timeslots to attend. Specific workshops include how to approach recruitment, finances, utilizing resources, maximizing potential, building brotherhood, how to host events, managing intrafraternity issues, maintaining poise, creativity and innovation, the volunteer mindset, building a successful chapter, and alumni suggestions. Ultimately, RLC offers each attendee the opportunity to develop themselves not just into a better Teke, but a better role model for others. Attendees: were the following: Jeff Si, Kyle Rostenbach, Austin Andrade, Brad Gustafson, Shaan Kamal, Marco Hernandez, Matt Christensen, Nathan Nguyen, and Cameron Herrera. Honors Receivedby Chapter 1. Chi Omega’s Swishes for Wishes Champions a. Swishes for wishes is a bracket-style basketball tournament between fraternities on campus. All teams donated in order to play. The event was part of Chi Omega’s Make-A-Wish Week. All proceeds were donated to the Make-A-Wish Foundation. Winning the event was the result of efficient communication and teamwork between the players. Only one team was able to win the entire event. Champions were Matt Christensen, Devin Hunter, and Michael Huang. b. Award contact: Lorraine Young (562) 396-8060 2. Kappa Delta’s Shamrock Week Champions a. Shamrock King is granted to the winner of Kappa Delta’s Shamrock Week. The winner participates in a multitude of events ranging from a 5k for charity, a Girl Scout cookie eating contest, participating in a food fair, etc. The crowned king was Jonathan Plata. All proceeds raised were donated to Prevent Child Abuse America (PCAA) and the Girl Scouts of America. Only one representative was granted the title of Shamrock King. Winning the week was the culmination of great determination and tenacity in raising money for a wonderful cause. b. Award contact: Lauren Pierce (650)218-9167 Local Chapters Tau Kappa Epsilon has 259 active chapters across North America, including Canada. There are 14 active chapters in the state of California; 5 of which are in Los Angeles County. The chapters are as follows: Nu/University of California, Berkeley, Beta-Sigma Alumni Association/University of Southern California, Beta-Sigma/University of Southern California, Delta-Theta/California State University, Long Beach, Mu-Xi/California State University, Fullerton, Pi-Xi/University of California, San Diego, Rho-Delta/Cal Poly Pomona, Rho-
  • 26. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 26 | P a g e Omicron/Cal Poly, Sigma-Chi/University of California, Davis, Tau-Beta/Sonoma State University, Tau-Rho Alumni Association/California State University, San Marcos, Upsilon-Beta Alumni Association/California State University, Northridge, Upsilon-Beta/California State University, Northridge, Upsilon-Pi/University of California-Santa Cruz, Upsilon-Tau/California State University, Stanislaus, Upsilon-Psi/California State University-East Bay, Upsilon- Omega/Santa Clara University.
  • 27. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 27 | P a g e Section 6: Letters of Recommendation
  • 28. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 28 | P a g e Ashley Matyn 200 North 7th Street Patterson,CA 95363 amatyn@patterson.k12.ca.us 20 April 2015 To Whom It May Concern: I was given the award of 2009 Sweetheart for the Rho-Delta Chapter of Tau Kappa Epsilon at Cal Poly Pomona. From 2006-2009 I was involved in Sigma Kappa Sorority as the Executive Vice President, Poly Gold Chair, Philanthropy Chair, and Foundation Chair at Cal Poly Pomona, and assisted the Rho-Delta TKEs with various rush, social, and philanthropic functions. In 2009, I graduated with a BA in English Education and I completed my MA in Rhetoric Composition and Teaching English as a Second Language in 2012. After,I transferred to CSU San Marcos to complete my student teaching. Since then, I have taught 7th and 8th grade English Language Development and most currently freshmen English at Patterson High School. Since graduation in 2009, I have been less involved in the “fun” fraternity events,and have assisted the chapter with alumni events and even the establishment of their Board of Advisors. Over the past six years,I have seen the Rho-Delta chapter grow as whole. They have increased the number of their philanthropic events per quarter and year,worked on networking with not only Rho-Delta alumni, but alumni from other chapters who live within the area,and individual member involvement on and off campus has improved. Rho-Delta TKEs are actively discovering what it means to be a part of an organization that helps them to become better men. In addition to assisting the Rho-Delta chapter, I have also served as the Executive Vice President advisor of the Sigma Kappa chapter at UC Riverside for the 2013 and 2015 years,as well as the New Member Educator advisor for the Sigma Kappa chapter at UC Berkeley for the 2014 year and the Vice President of Scholarship Advisor for the 2015 year. Being actively involved with sorority as an advisor at different campuses has made me appreciate all of the hard work the men of Rho-Delta do to make improvements within their chapter yearly. I am constantly impressed by their dedication to the fraternity, their interests in serving the community, and continuing the traditions and values of the Tau Kappa Epsilon and its founding fathers. Please feelfree to contact me with any questions. Sincerely, Ashley Matyn
  • 29. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 29 | P a g e 22 April 2015 To Whom It May Concern: During the month of February, the gentlemen of Tau Kappa Epsilon fraternity participated in Kappa Delta’s annual Shamrock spirit week. Throughout the week, the members of this Chapter were asked to participate in a wide variety of philanthropic and fun tasks. They maintained a positive attitude throughout the week and helped our Chapter raise over $15,000 in support of Prevent Child Abuse America and Orangewood PALS. Orangewood PALS was founded in 1996 with the goal of providing assistance, love, and support to children of Orange County with issues of child abuse and neglect. Tau Kappa Epsilon went above and beyond for our Shamrock week and came in 1st place among the other fraternities on campus. It was a true pleasure to collaborate with this organization to raise money and awareness to a cause Kappa Delta is truly passionate about. Sincerely, Lauren Pierce President Kappa Delta-Epsilon Upsilon cpp_kd_president@yahoo.com (650)218 9167
  • 30. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 30 | P a g e Juan Carlos Iturbe 8622 Forest Park St Chino, CA 91708 714-271-8854 iturbe20@yahoo.com April 22, 2015 Dear Poly Gold Judges, I am an alumni of Tau Kappa Epsilon, during my active years I served on the executive board of the chapter as member educator and president. I am writing this letter because I think you should highly consider the current chapter of TKE for the Poly Gold award. In my past experiences the Poly Gold award has been given to organizations that display the best all-around achievements, both individually and as a group. Tau Kappa Epsilon’s motto is “Better Men, For a Better World.” From the moment members join they are taught the mission, purpose and vision of the fraternity, along with our values of scholarship, service, brotherhood, character, leadership and teamwork. Every year since I have been involved with the fraternity, I have witnessed how the chapter wants to better themselves, the chapter, and the community. But it is this last year, that I have seen the most achieved. I am proud to see the strides the chapter and the members are making. This year I have seen the most involvement with other campus organizations, from Mock Trial, to Orientation Services, Foundation, and scholastic memberships like the Pre-Med Society. These members have changed a lot from the young members they were back in my day. These goal oriented individuals have a plan of bettering themselves, their community, and more importantly the school. Along with on-campus involvement, they have done a spectacular job with community service and philanthropy. On multiple occasions they have participated on walks and activities to raise money and awareness for their philanthropy, Ronald Reagan’s Alzheimer’s Association. This chapter does not just claim affiliation with philanthropy. Instead they fully immerse themselves in them and play key roles in helping other organizations in their efforts. These events include participating in and winning both Kappa Delta’s Shamrock week and Chi Omega’s Swishes for Wishes. I would like to thank you for your time and your consideration in evaluating this group of exceptional young men and their achievements. Sincerely yours, Juan Carlos Iturbe 714-271-8854 iturbe20@yahoo.com
  • 31. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 31 | P a g e
  • 32. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 32 | P a g e Section 7: Relevant Photographs Sigma Kappa’s Walk to End Alzheimer’s (Nov. 15, 2014) Zeta Tau Alpha’s Pink Week (Oct. 20-24, 2014)
  • 33. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 33 | P a g e Tau Kappa Epsilon St. Jude Give Thanks Walk (Nov. 22, 2014) Up Til’ Dawn (Jan 31, 2015)
  • 34. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 34 | P a g e
  • 35. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 35 | P a g e Miscellaneous
  • 36. Rho Delta Chapter of Tau Kappa Epsilon: Poly Gold Application 36 | P a g e On Behalf of the Rho Delta Chapter of Tau Kappa Epsilon, Thank You for your Time and Consideration!

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