Facility Masters Webcast Series This series is made possible by: Preventive Maintenance: ...
Facility Masters Webcast Series This series is made possible by: Structure of Today’s Seminar• We must mute phon...
Facility Masters Webcast Series This series is made possible by:Connect with Facility Masters• Join our 700+ m...
Facility Masters Webcast Series This series is made possible by: Today’s Speakers ...
Facility Masters Webcast Series This series is made possible by:Perspective Today• Value to Facility Leader• Value to Ad...
Facility Masters Webcast Series This series is made possible by: Preventive MaintenanceEdwin Zelek ...
Facility Masters Webcast Series This series is made possible by: – 83,550 Students – 93 Schools – 2nd Largest ...
Facility Masters Webcast Series This series is made possible by: Facilities Services – 177 Technicians – 2nd...
Facility Masters Webcast Series This series is made possible by: ...
Facility Masters Webcast Series This series is made possible by:• 5,575 commuter / 1,025 resident st...
Facility Masters Webcast Series This series is made possible by: ...
Facility Masters Webcast Series This series is made possible by: – 1.13 million s...
Facility Masters Webcast Series This series is made possible by:Proactive Approach to Managing• Protect ...
Facility Masters Webcast Series This series is made possible by: Proactive Approach to Managing• Provide enviro...
Facility Masters Webcast Series This series is made possible by: PM is Critical• Protects the capital investm...
Facility Masters Webcast Series This series is made possible by:PM and Energy Efficiency• HVAC – Filters, coils, s...
Facility Masters Webcast Series This series is made possible by:PM and Managing Risks• Playground Safety ...
Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Selecti...
Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Conduct a facility audi...
Facility Masters Webcast Series This series is made possible by: Recommendations• Expectation – Safe, cle...
Facility Masters Webcast Series This series is made possible by:Benefits• Impacts Student Achievement and Safety• Manage...
Facility Masters Webcast Series This series is made possible by: Preventive Maintenance Using SchoolDude...
Facility Masters Webcast Series This series is made possible by:PMDirect• Identifies the inspection process and proacti...
Facility Masters Webcast Series This series is made possible by: Proactive: Recurring Scheduling-Establish ascheduled se...
Facility Masters Webcast Series This series is made possible by:Tasks &proceduressheet forPM
Facility Masters Webcast Series This series is made possible by:MaintenanceDirect• Automates reactive workflow process• ...
Facility Masters Webcast Series This series is made possible by:Submita workorder
Facility Masters Webcast Series This series is made possible by: Automatic ...
Facility Masters Webcast Series This series is made possible by:InventoryDirect• Inventory of supplies and equipment ...
Facility Masters Webcast Series This series is made possible by: What can SchoolDude do for me?• Utilize a...
Download this presentation, resources, and more at: www.FacilityMastersOnline.com/webcasts www.sch...
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Preventive Maintenance: Tips to Reduce Facility Costs and Breakdowns

Learn your peer PM specialists' proven methods for developing and managing a cost-effective preventive maintenance program. You’ll learn how performing regular PM can help you reduce maintenance costs, decrease the risk of breakdowns and emergencies, and increase facility and equipment life.
Published on: Mar 4, 2016
Source: www.slideshare.net


Transcripts - Preventive Maintenance: Tips to Reduce Facility Costs and Breakdowns

  • 1. Facility Masters Webcast Series This series is made possible by: Preventive Maintenance: Cost Saving Tips for the Educational Environment Tuesday, February 26th 2013 12 Noon Eastern time To dial into the webcast audio from your phone: 1-800-763-6564This seminar is This series is made endorsed by possible by
  • 2. Facility Masters Webcast Series This series is made possible by: Structure of Today’s Seminar• We must mute phones to prevent excessive noise• We will monitor the chat• When you leave the webinar: • A survey appears for your feedback • Tell us what info you want • Download a certificate of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts
  • 3. Facility Masters Webcast Series This series is made possible by:Connect with Facility Masters• Join our 700+ member Listservjoin-facilitymasters@talk.netatlantic.com• Become a fan on Facebookwww.facebook.com/facilitymasters• Follow us on Twitterwww.twitter.com/facilitymasters – Today’s Hashtags: #PM #FMWebcast• Follow us on LinkedInwww.linkedin.com/company/facility-masters• View our online resource librarywww.FacilityMastersOnline.com
  • 4. Facility Masters Webcast Series This series is made possible by: Today’s Speakers Roger Young FacilityMastersOnline.com Edwin Zelek Prince William County Public Schools, VA Jeff Pearson Prince William County Public Schools, VAPaul MatthewsRoosevelt University, Chicago Gus Kalady Justin Turner Roosevelt University, Chicago SchoolDude.com
  • 5. Facility Masters Webcast Series This series is made possible by:Perspective Today• Value to Facility Leader• Value to Administrative Leadership• Value to Constituents
  • 6. Facility Masters Webcast Series This series is made possible by: Preventive MaintenanceEdwin Zelek Paul Matthews Jeff Pearson Gus Kalady
  • 7. Facility Masters Webcast Series This series is made possible by: – 83,550 Students – 93 Schools – 2nd Largest in VA – One of 50th largest school divisions in country – 38% free & reduced lunches
  • 8. Facility Masters Webcast Series This series is made possible by: Facilities Services – 177 Technicians – 2nd Shift (2-10 pm) for trades that interfere with the education process – Approximately 9.2 million square feet – Over 35,000 work orders a year • Approximately 25% are PM’s
  • 9. Facility Masters Webcast Series This series is made possible by: Square Feet (Millions)9.89.69.49.29.0 Square Feet8.8 (Millions)8.68.48.2 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 45,000 40,000 35,000 30,000 Total WOs (Count- 25,000 submitted) 20,000 PMs Generated (Count) 15,000 10,000 5,000 0 FY07 FY08 FY09 FY10 FY11 FY12
  • 10. Facility Masters Webcast Series This series is made possible by:• 5,575 commuter / 1,025 resident students• 1,200 faculty / staff• 2 locations • Suburban Schaumburg / urban Chicago• 1.36 million sf. of maintainable space• 6 buildings -1 year to 124 years old• Height range from 1 to 32 stories• Physical Resources comprised of 92 full and part- time employees “ “All of life is a constant education.” Eleanor Roosevelt
  • 11. Facility Masters Webcast Series This series is made possible by: PM/CM Requests700060005000 Closed/Complete4000 New Request Pending30002000 Work in Progress Preventative Maintenance Total 20001000 1800 1600 0 2011 2012 2013 1400 Closed/Complete 1200 New Request Utility Cost/Ft² (Sep/Oct 2012) 1000 Pending Wabash 800 Auditorium Work in Progress Building, 600 Building, Total $0.15 $0.20 400 200 0 2011 2012 2013 Auditorium Schaumburg Theatre, Campus, $0.09 $0.22 Gage Building, $0.06
  • 12. Facility Masters Webcast Series This series is made possible by: – 1.13 million sf. – 2 USGBC LEED recognized buildings – 2 Buildings on NPS National Historic Landmark program – Wabash 2nd tallest building in higher education – Historic 3,500 seat auditorium Theater – BAS: Siemens Apogee and JCI Metasys – 225,000 sf. – 9 acres of native planted prairie and wetlands – 14 acres of asphalt parking for 1,304 vehicles and landscaped turf grass and trees – No BAS – Moving towards environmentally sustainable means and methods
  • 13. Facility Masters Webcast Series This series is made possible by:Proactive Approach to Managing• Protect equipment / environment – Maintain operating standards• Maximize resources – Extending life of equipment • Improve equipment efficiency – Protecting from Failure • Decrease emergency repair work orders – Doing More With Less
  • 14. Facility Masters Webcast Series This series is made possible by: Proactive Approach to Managing• Provide environment for students / staff / public – Safe, clean, well maintained• Fulfill Warranty Requirements – Discover issues• Provide Accountability of Resources – Documentation of current resources – Documentation of historical data – Justification for future resources (continue with status quo, expand PM program and/or additional schools)
  • 15. Facility Masters Webcast Series This series is made possible by: PM is Critical• Protects the capital investment – PM is less expensive than equipment failure – Extend useful life• Reduces risk exposure – Contributes to student and staff safety• Reduces emergency calls• Provides documentation – Helps to prioritize needs – Identify how funds are spent
  • 16. Facility Masters Webcast Series This series is made possible by:PM and Energy Efficiency• HVAC – Filters, coils, steam traps• Water• Vehicles – Reduction in emergency calls – Maintenance• Boilers• Roof inspections – Insulation
  • 17. Facility Masters Webcast Series This series is made possible by:PM and Managing Risks• Playground Safety – Depth of fiber – Pinch points – Link to monthly inspection form on PWCS county web site (Risk Management)• Integrated Pest Management• IAQ – Drains, filters, water intrusion• Life Safety – Fire extinguishers – Emergency and exit lights – Surveillance cameras – Card readers – Rescue speakers
  • 18. Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Selecting a work order and PM system – Web based – Integrated – include staff in decision – provide training for staff – get references – client support – Ability to integrate other programs – User friendliness• Identify major areas – HVAC, generators, boilers, roof, life safety, electrical, mechanical – Keep it simple and grow the PM program • Require each shop to implement in one area • Not necessary to ID individual equipment • Track time and materials to complete work
  • 19. Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Conduct a facility audit – ID equipment – Age – Location – Condition – Model – Type – PM requirements• Identify the PM activities and schedule – Some may be included with PM software – Do more each year – O&M manuals, create new PM
  • 20. Facility Masters Webcast Series This series is made possible by: Recommendations• Expectation – Safe, clean, well maintained schools• Implement a work order system• Integrate PM into the work order system• Get buy in from staff and train staff• Identify PM activities• Goal – 50% of work orders to be PM• Do more PM each year• Identify the PM activity 30 days in advance• Notify sites of the PM work schedule• Track what it takes (time and materials)• Occupants are “customers”
  • 21. Facility Masters Webcast Series This series is made possible by:Benefits• Impacts Student Achievement and Safety• Manages Resources• Provides Credibility• Contributes to Staff Morale• Avoids “Bump in the Night”
  • 22. Facility Masters Webcast Series This series is made possible by: Preventive Maintenance Using SchoolDude to track and analyze information Justin Turner SchoolDude.com
  • 23. Facility Masters Webcast Series This series is made possible by:PMDirect• Identifies the inspection process and proactive work to be undertaken• Documents regular task and procedure inspection processes• Helps to maximize resources by extending life of equipment
  • 24. Facility Masters Webcast Series This series is made possible by: Proactive: Recurring Scheduling-Establish ascheduled series ofinspections
  • 25. Facility Masters Webcast Series This series is made possible by:Tasks &proceduressheet forPM
  • 26. Facility Masters Webcast Series This series is made possible by:MaintenanceDirect• Automates reactive workflow process• Report issues quickly / track progress• Documents that facilities are safe, well- maintained, and clean• Seamless integration with PMDirect
  • 27. Facility Masters Webcast Series This series is made possible by:Submita workorder
  • 28. Facility Masters Webcast Series This series is made possible by: Automatic updates for requesterAnd organization for your organization
  • 29. Facility Masters Webcast Series This series is made possible by:InventoryDirect• Inventory of supplies and equipment – Consumable items such as custodial, mechanical, tools, instructional, and food services• Helps to insure that supplies are on hand to manage work order requests – Reactive and preventative maintenance
  • 30. Facility Masters Webcast Series This series is made possible by: What can SchoolDude do for me?• Utilize a web-based maintenance management system – Access anytime and anywhere• Maximize resources by extending life of equipment – Doing more with less• Generate quick, accessible reports for administration – Documentation of safe, clean, well-maintained environment for students/staff
  • 31. Download this presentation, resources, and more at: www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.comContact Resources Roger Young, roger@FacilityMastersOnline.com Edwin Zelek, zeleke@pwcs.edu Jeff Pearson, pearsoja@pwcs.edu Paul Matthews, pmatthews@roosevelt.edu Gus Kalady, gkaladay@roosevelt.edu To learn more: salesrequest@schooldude.com Justin Turner Current clients: support@schooldude.com SchoolDude.com justin@schooldude.com

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