Janseva Samiti Sanchalit SHRI M.D. SHAH MAHILA COLLEGE OF ARTS & COMMERCE B.J.PATEL ROAD, MALAD (W), M...
TEAM MEMBERS Asha Sharma Harsha Kamble Krupa Jani Namrita Anchan Prajakta Kalyankar Richa Sheth Sinthasha Pakkir
Highlights of the College• Enormous human resource strength.• Multi-users of resources.• College runs in three shift...
SCHEDULE
PROBLEM AREAS• No proper canteen facility.• Scarcity of classrooms.• No proper playground for sports activities.• ...
GENERAL KEYMANAGEMENT SYSTEM [GKMS]
PROBLEMS IDENTIFIEDThe major problems identified :• No immediate identification of keys• Wastage of time & energy to find ...
CONTINUED….• Non-availability of library keys and classroom keys, occassionally.• Communication gap between key users and...
Meaning• Key Management is a process used to manage Public keys, as a part of a Public key Infrastructure.• Key manageme...
Why Key Management?• To systemize key management.• To maintain the security level.• To increase effectiveness & efficiency...
ADVERSE EFFECTS DUE TOMISMANAGEMENT OF KEYS• leads to thefts.• Wastage of time and chaos.• Stress and frustration among ke...
SCOPE OF GKMS The GKMS has been designed to meet the following general requirements: Key information Systematic handl...
l hn ica t ec ...
PROBLEM REPRESENTATION 90 80 70 60 50 40 30 20 10 0...
BRAIN STORMING FOR SOLUTIONS
STRATEGY ADOPTED PlanAction PAEREvaluate Revised ...
PLAN OF ACTION• Survey• Analysis of data related to problems• Problems identified• Collection of data related to r...
QUESTIONAIRE SAMPLE
INTERVIEWS CONDUCTED
CODING PATTERNS MAINTAINEDTEMPORARY PERMANENT
The Labelling of Cupboards
Working further on feedback• Discussion with the maintainer and users.• Improvement in coding.• Formal training.• ...
Collecting feedback
APPLICATION GRAPH 80 70 60 50 40 30 20 10 ...
SOLUTIONS• Keys maintained at one central location.• Keys of different departments are identified by different color key-...
BEFORE
AFTER
TANGIBLE BENEFITS• Quick and easy availability of keys.• Saves unnecessary cost of making duplicate keys.• Keys can ...
INTANGIBLE BENEFITS• Enhances goodwill of the institution.• Helps in reducing the work stress and chaos among the key use...
Namrita
Namrita
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Namrita

My First Quality Project.We won 3rd prize and were the first student clan to participate among teachers and other management staff.HELD AT : National Centre For Quality ManagementGiven an opportunity by: SNDT University.
Published on: Mar 3, 2016
Published in: Business      Technology      
Source: www.slideshare.net


Transcripts - Namrita

  • 1. Janseva Samiti Sanchalit SHRI M.D. SHAH MAHILA COLLEGE OF ARTS & COMMERCE B.J.PATEL ROAD, MALAD (W), MUMBAI – 400 064.(Affiliated to S. N. D. T. Women’s University, Mumbai – 400 020.) NAAC REACCREDITED ‘A’ Grade
  • 2. TEAM MEMBERS Asha Sharma Harsha Kamble Krupa Jani Namrita Anchan Prajakta Kalyankar Richa Sheth Sinthasha Pakkir
  • 3. Highlights of the College• Enormous human resource strength.• Multi-users of resources.• College runs in three shifts.• 9,000 students studying at different levels.• 4 mediums of instruction.• 50 rooms in the college.• 500 cupboards and lockers.• College building has G+3 floors.
  • 4. SCHEDULE
  • 5. PROBLEM AREAS• No proper canteen facility.• Scarcity of classrooms.• No proper playground for sports activities.• No common room for students.• Unhygienic washrooms.• Hall accommodation problem.• No conference room.• Mismanagement of keys.
  • 6. GENERAL KEYMANAGEMENT SYSTEM [GKMS]
  • 7. PROBLEMS IDENTIFIEDThe major problems identified :• No immediate identification of keys• Wastage of time & energy to find the proper keys.• Frequently missing of keys.• Unnecessary expenses incurred to be paid in making of duplicate keys.• Cupboards remain unused because of non-availability of keys.
  • 8. CONTINUED….• Non-availability of library keys and classroom keys, occassionally.• Communication gap between key users and maintainers.
  • 9. Meaning• Key Management is a process used to manage Public keys, as a part of a Public key Infrastructure.• Key management is the set of techniques and procedures supporting the establishment for the maintenance and handling of keys, kept by various sections & departments.
  • 10. Why Key Management?• To systemize key management.• To maintain the security level.• To increase effectiveness & efficiency of institutional performance.• Authenticity & delegation to the right source for maintaining the keys leading to accountability and responsibility.
  • 11. ADVERSE EFFECTS DUE TOMISMANAGEMENT OF KEYS• leads to thefts.• Wastage of time and chaos.• Stress and frustration among key users and maintainers.• leads to unorganized system.
  • 12. SCOPE OF GKMS The GKMS has been designed to meet the following general requirements: Key information Systematic handling of keys should be there in entire organization
  • 13. l hn ica t ec n of oNo provision for ck ledge at itechnical training La w in kno Improper coding o rd c o- No No availability of data Wastage of money information e of time Wastag tenance ion keys Lack of responsibility La ck of main No d uplicat Lack of communication Lack of proper attitude Space ts men Stress quip Lack of awareness icie nt E In suff Key chains Key boards
  • 14. PROBLEM REPRESENTATION 90 80 70 60 50 40 30 20 10 0 RESOURC EMPLOYE SYSTEM OTHERS ES ESPROBLEMS 85 50 70 30PERCENTAGE
  • 15. BRAIN STORMING FOR SOLUTIONS
  • 16. STRATEGY ADOPTED PlanAction PAEREvaluate Revised Cycle Action
  • 17. PLAN OF ACTION• Survey• Analysis of data related to problems• Problems identified• Collection of data related to resources• Temporary coding• Permanent coding• New resources made available• Formal training• Implementation• Feedback• Final touch
  • 18. QUESTIONAIRE SAMPLE
  • 19. INTERVIEWS CONDUCTED
  • 20. CODING PATTERNS MAINTAINEDTEMPORARY PERMANENT
  • 21. The Labelling of Cupboards
  • 22. Working further on feedback• Discussion with the maintainer and users.• Improvement in coding.• Formal training.• Implementation.• Revaluation of system periodically
  • 23. Collecting feedback
  • 24. APPLICATION GRAPH 80 70 60 50 40 30 20 10 0 Identific Misplac Time Chaos ation e WastageBefore problem 80 70 75 60After Solution 8 3 5 4
  • 25. SOLUTIONS• Keys maintained at one central location.• Keys of different departments are identified by different color key-chains.• Communication gap is bridged-up among the Key users & maintainers.• Systematic arrangement of keys.• Effective training has been provided to all the key handlers.
  • 26. BEFORE
  • 27. AFTER
  • 28. TANGIBLE BENEFITS• Quick and easy availability of keys.• Saves unnecessary cost of making duplicate keys.• Keys can be easily identified by any user.• Facilitates the usage of classrooms and cupboards.• More space created• More cupboards were available for use
  • 29. INTANGIBLE BENEFITS• Enhances goodwill of the institution.• Helps in reducing the work stress and chaos among the key users.• Saves time.• Team building qualities were initiated among the team members.• Student-employees interaction lead to learning of practical knowledge for team members.

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