Scholar Commons @ USF:Sharing KnowledgeWorldwide2013 NASIG Annual ConferenceBuffalo, NY, June 7, 2013• Carol Ann Borchert•...
About the USF Tampa Library
USF compared to peer/aspirantinstitutionsARL Analytics 2011Prof +SupportStaff Materials Prof Salaries Total EnrollmentPerS...
What got us started downthis path?• Dean:– Enhanceimportance oflibrary on campus– Selected bepressas OA journalsplatform• ...
What got us started downthis path?• Other factors:– Disjointed digital collections• Multiple isolated systems• Inconsisten...
Getting Numeracy on board
• Commitment toimproving access toquality scholarlyinformation• Complements existingdigital collections andresources• Ensu...
• Content is online and freely available with aprofessional design on USF Scholar Commons• The journal’s visibility increa...
Introduction to IR• Chose Digital Commons as platform• Worked with bepress to have thembatch load information into system–...
Hiring and retraining• Hired two new staff members withhigher level of technical skills• Training to do InDesign layouts• ...
Campus outreach• University-wide pressreleases• Council of Deansmeeting• Departmental visits• Existing faculty-libraryrela...
Types of materials• Open access journals• Faculty selected works• Open access textbooks• Open access conferences • Images•...
Lessons learned• Work with what you have– Previous digital collections– Existing library-faculty relationships• Get admini...
• 2007:– Numeracy• 2008:– Studia UBB, Geologia• 2010:– Journal of StrategicSecurity• 2011:– International Journal ofSpeleo...
Setting up a new OA journal
Submit idea• Faculty propose an idea– Brand new journal– Existing print or electronic journal• Idea is evaluated– Strength...
MOU negotiation• Start with a standard MOU which outlinesthe responsibilities of both parties• Negotiation is possible• Ad...
Journal design• Editors given a Design Packet– Logos, colors, banner images, & generallook of the journal site• Library st...
Training and setup• Demo site– Functional, not publicly searchable• Library staff populates site text (HTML)• Training ses...
Launch• Good ideas– Conference proceedings– Special issue with a well-known guesteditor– Editors actively seek out and req...
• Notify ISSN office of newcontent• Serve as liaison betweeneditors and bepress• Manage minor technicalissues• Deposit DOI...
• Create layouts using InDesign software• Deposit metadata into DOAJ for full indexingof journal• Do final steps for publi...
Challenges• Overpromising– Printing– Layout design• Staff levels– We are at (or beyond) capacity• Demand for services– Mor...
Item counts by journal
Usage by journal 2007-April 2013
Fun FactsOne article downloaded 5,167times*Last year saw a usageincrease of 89.2%More than 39K total downloadsof only 95 a...
Who’s involved?Carol Ann BorchertJulie FieldingRebel Cummings-SaulsBrenna MathiasenAura PerezMusa OlakaMatt Knight...
Where we are now• Two new journals in thedevelopment phase• Importing restructured SpecialCollections content• National Ca...
Questions?• Carol Ann BorchertCoordinator for Serialsborchert@usf.edu• Julie FieldingLibrary Operations Coordinatorjfieldi...
Scholar Commons @ USF: Sharing Knowledge Worldwide
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Scholar Commons @ USF: Sharing Knowledge Worldwide

Librarians and faculty members now have the opportunity, through open access publishing, to work together to make faculty-produced scholarly content available to the entire academic community, not just to those scholars or institutions privileged enough to afford it. The University of South Florida Libraries have been working with bepress’ Digital Commons platform to create a substantial institutional repository that includes open access journals, conference proceedings, and data sets, among other materials. Publication of open access journals at USF officially began in 2008 with the launch of Numeracy from the National Numeracy Network. Library staff members are currently involved in a variety of activities, including negotiating memorandum of understandings, loading backfiles, registering DOIs with CrossRef, designing layout, doing final publication steps, and assisting with technical issues. In 2011, our institutional repository, Scholar Commons @ USF, went live, allowing the library to pull fragmented collections previously hosted on other platforms into a single system with improved discoverability. This session will discuss some of these efforts, what is involved, how we have retrained existing and new staff, and plans for future directions.
Published on: Mar 3, 2016
Published in: Education      Technology      
Source: www.slideshare.net


Transcripts - Scholar Commons @ USF: Sharing Knowledge Worldwide

  • 1. Scholar Commons @ USF:Sharing KnowledgeWorldwide2013 NASIG Annual ConferenceBuffalo, NY, June 7, 2013• Carol Ann Borchert• Julie Fielding
  • 2. About the USF Tampa Library
  • 3. USF compared to peer/aspirantinstitutionsARL Analytics 2011Prof +SupportStaff Materials Prof Salaries Total EnrollmentPerStudentRatio -Std/LibStaffUSF 2012 82 $5,405,217 $2,471,104 $11,272,191 39,596 $285 483NC State 232 $11,209,938 $8,200,429 $32,002,683 34,767 $920 150Rutgers U. 297 $10,728,264 $7,808,315 $32,212,672 39,950 $806 135SUNY/Buffalo 138 $7,807,515 $6,969,914 $19,272,290 12,204 $1,579 88U of A,Birmingham 156 $8,716,895 $4,572,476 $17,749,255 17,575 $1,010 113UC, Irvine 152 $8,850,255 $4,510,653 $20,547,401 27,189 $756 179U of Cincinnati 138 $10,550,517 $5,825,419 $21,245,742 33,329 $637 242U of I, Chicago 142 $9,003,441 $3,812,760 $20,461,273 28,091 $728 198SUNY/Stony Brook 86 $7,174,016 $4,714,404 $13,815,525 23,920 $578 278
  • 4. What got us started downthis path?• Dean:– Enhanceimportance oflibrary on campus– Selected bepressas OA journalsplatform• Director:– Cost increases in serials;could libraries just pay topublish this stuffourselves?– Existing relationshipswith faculty, particularlyin geology dept.
  • 5. What got us started downthis path?• Other factors:– Disjointed digital collections• Multiple isolated systems• Inconsistent metadata and taxonomies– Electronic Theses & Dissertations back to 2003– Numeracy was our first open access journal, born-digital in December 2007
  • 6. Getting Numeracy on board
  • 7. • Commitment toimproving access toquality scholarlyinformation• Complements existingdigital collections andresources• Ensure availability ofthe intellectualproperty produced byUSF to our ownconstituents and thelarger academiccommunityCommitment to openaccess
  • 8. • Content is online and freely available with aprofessional design on USF Scholar Commons• The journal’s visibility increases as appearance insearch results is enhanced• The Digital Commons platform is a professionalpublishing and peer-review tool designed to facilitateeditorial workflows• Content is included in LOCKSS for archiving• Statistical usage is sent to the editors and authorseach month• Authors retain rights under a Creative CommonsLicenseBenefits to editors & authors
  • 9. Introduction to IR• Chose Digital Commons as platform• Worked with bepress to have thembatch load information into system– ETDs– Faculty publications– Uploaded select digital collections
  • 10. Hiring and retraining• Hired two new staff members withhigher level of technical skills• Training to do InDesign layouts• DOI registration using XML files• Using admin side of Digital Commons• Batch loading and revisions
  • 11. Campus outreach• University-wide pressreleases• Council of Deansmeeting• Departmental visits• Existing faculty-libraryrelationships• 2012 Open AccessWeek events
  • 12. Types of materials• Open access journals• Faculty selected works• Open access textbooks• Open access conferences • Images• Electronic theses &dissertations• Oral histories• Datasets
  • 13. Lessons learned• Work with what you have– Previous digital collections– Existing library-faculty relationships• Get administrator buy-in– Institution-wide, not just in the library• Set boundaries– What is your capacity?– What can you realistically do?
  • 14. • 2007:– Numeracy• 2008:– Studia UBB, Geologia• 2010:– Journal of StrategicSecurity• 2011:– International Journal ofSpeleology– Suburban Sustainability– Statistics in Volcanology• 2012:– Alambique– Journal of African Conflicts &Peace Studies– Peace and ConflictManagement Review– Revista Surco Sur• 2013:– ABO: Interactive Journal forWomen in the Arts, 1640-1830– Undergraduate Journal ofMathematical Modeling:One + TwoStartup dates for USFOA journals
  • 15. Setting up a new OA journal
  • 16. Submit idea• Faculty propose an idea– Brand new journal– Existing print or electronic journal• Idea is evaluated– Strength of idea, strength and organization ofeditorial board, professional society affiliation,and commitment of editors
  • 17. MOU negotiation• Start with a standard MOU which outlinesthe responsibilities of both parties• Negotiation is possible• Added clause that at least one issue mustbe published within 18 months of launch• Must be signed by both parties beforemoving on to next phase
  • 18. Journal design• Editors given a Design Packet– Logos, colors, banner images, & generallook of the journal site• Library staff works with bepress andeditors throughout process• Only get 2 iterations of 1 design– Beyond this, editors are billed directly bybepress
  • 19. Training and setup• Demo site– Functional, not publicly searchable• Library staff populates site text (HTML)• Training session– Editors, bepress, and library staff– Approximately 2 hours– Telephone/internet call, web-based meetingsoftware• Apply for eISSN
  • 20. Launch• Good ideas– Conference proceedings– Special issue with a well-known guesteditor– Editors actively seek out and requestpapers from colleagues• Not-so-good ideas– General call for papers– “Build it and they will come” mentality
  • 21. • Notify ISSN office of newcontent• Serve as liaison betweeneditors and bepress• Manage minor technicalissues• Deposit DOIs with CrossRef• Submit content to LOCKSS forinclusion in their archive• Backup of contentPost-launch activity
  • 22. • Create layouts using InDesign software• Deposit metadata into DOAJ for full indexingof journal• Do final steps for publication on behalf of editors• Search for and add DOIs to references• Upload back content and register DOIs• Notify indexing services when new content isavailableSpecial services thatvary by title
  • 23. Challenges• Overpromising– Printing– Layout design• Staff levels– We are at (or beyond) capacity• Demand for services– More new journal ideas than we can accommodate– Desire for more layout and copy-editing services– Limits of current system
  • 24. Item counts by journal
  • 25. Usage by journal 2007-April 2013
  • 26. Fun FactsOne article downloaded 5,167times*Last year saw a usageincrease of 89.2%More than 39K total downloadsof only 95 articlesLatest impact factor 2011: 2.000Journal ofStrategicSecurityStudia UBBGeologiaNumeracyInternationalJournal ofSpeleology*Redefining Terrorism: Why Mexican Drug Trafficking is More than Just Organized Crime.S.M. Longmire & Lt. J.P. Longmire. 2008In Journal of Citation Reports®, Thomson Reuters 2012
  • 27. Who’s involved?Carol Ann BorchertJulie FieldingRebel Cummings-SaulsBrenna MathiasenAura PerezMusa OlakaMatt KnightTodd Chavez
  • 28. Where we are now• Two new journals in thedevelopment phase• Importing restructured SpecialCollections content• National Cave and KarstManagement Symposium• GIS data sets and projects
  • 29. Questions?• Carol Ann BorchertCoordinator for Serialsborchert@usf.edu• Julie FieldingLibrary Operations Coordinatorjfielding@usf.edu