Polycom flexible working eKit 2012
This summer Polycom has released a flexible working eKit to help those working from home during the summer disruptions and beyond.
The eKit contains advice on:
• Creating and maintaining a home office
• The best apps available to the flexible worker
• Recipes to make at home for maximum productivity
• Music playlists to aid concentration, motivation and creativity
• Advice on how to avoid the travel chaos as a result of the Olympics
• Information on the top Olympic events
Published on: Mar 4, 2016
Transcripts - Polycom flexible working eKit 2012
POLYCOM FLEXIBLE WORKING eKIT 2012_____________________________________________________________________________________________________________________________ _____________________________________________________________How to create the best home workingenvironmentCreating the best home office for you means developing an environmentwhich is conducive to productivity.Polycom has gathered together a selection of the best advice, tips and tricks to help youcreate a home working environment which is comfortable, creative and will keep you on track.Which room? Whether you have a little or a lot of room, get creative and you’ll find there are plenty of spaces in your home which can be turned into a fantastic office space. THE CUPBOARD Simply remove the doors to from your cupboard under the stairs and create some shelving. THE SPARE ROOMTurning a spare room into an office requires one thing; storage. Make sure to invest in cleverways of tidying up to keep your office functional.THE STUDYRemember to separate your home filing from your work documents. Its also worth calling inthe electrician to add extra sockets, so that you can put the desk where you want and not beruled by where the plugs are.THE GARDENWhether you convert a shed, build an annexe or customisea summerhouse, your garden could be an ideal officelocation. Key things to remember; it must be warm enoughto use year round (heating, double glazing) and secure(locks).For more information visit The Independent or TheTelegraph.
HOW TO CREATE THE BEST HOME WORKING ENVIRONMENTWhen planning or constructing your home working space there are a few keythings to take in to consideration. Use all available space efficiently. Keep it clean and uncluttered. Make it comfortable. Pick the right furniture, especially the desk. Make sure there is plenty of light (natural and artificial). Get clever gadgets that have multiple functions to take up less space. Consider the practicality of a desktop versus laptop or notebook. Inject some personality through decoration to inspire you. Develop rules for your family/pets that you can work with. Make sure the window has a quiet, non-distracting view.There are loads of great blogs devoted to advising you on the best home working practiceand environment.What furniture?When you work in a company office, they take responsibility for ensuring thatall your furnishings and equipment meet health and safety standards. Whenyou make the move to work from home, it becomes your responsibility toensure you aren’t causing your body any undue stress.Take a look at the government recommendations around health and safetyand consider what you might do to comply.How often do you suddenly realise one part or all of your body is aching, after sitting at yourdesk all day? Below are a few pointers to help you on your way to a more ergonomicenvironment. Keyboards shouldn’t be on your desk! Ideally it should be set on a lower shelf so your arm and forearm are at a right angle to the keyboard, with your forearms and hands forming a straight line. The mouse should be on the same level as the keyboard.
HOW TO CREATE THE BEST HOME WORKING ENVIRONMENTFor details of the reasoning behind this thereare several articles and websites devoted toyour comfort.If you don’t want to purchase lots of newergonomically adjusted equipment andfurniture, there are more simple ways ofaddressing the problem.One of the key things you should do whenyou have a desk job, is focus on yourcirculation. Wriggle you toes, roll your eyesand stand up to stretch regularly.Visit the PCWorld website for more exercisesdesigned for those chained to their desk. One very easy exercise to promote circulation to the hands and wrists is to stretch and flex your fingers against the tension of a rubber band.Other simple but useful gadgets for your home office are headsetswhich can switch between your computer sound output and yourtelephone, to avoid neck strain trying to cradle it between your shoulderand ear.Tired of sore eyes at the end of the day? Then simply adjust yourmonitor. Increasing the refresh rate of your screen display from thestandard 60Hz to 72Hz or even 85Hz reduces eye strain from thefatigue of staring at an incorrectly adjusted display. Did you know that mice come in different sizes, and there are left handed models? The correct mouse can help you avoid cramping and pain in your hands.
HOW TO CREATE THE BEST HOME WORKING ENVIRONMENTImprove your productivityWorking from home can be a whole new experience forsome. Settling in to a rhythm which aids your productivitycan be difficult, but below are some all natural tips to help.Feng Shui for productivity and positive energy Have your home office as far from your bedroom as possible. A separate entry to your home office than your home is ideal. Hang meaningful career memorabilia in your office to make you feel successful and appreciated. Make sure the décor reflects the energy you want to project in to the world. Take care to ensure the quality of the light and air, try some air-purifying plants. Position your desk in a feng shui commanding position. If you have to sit facing a wall, then use art creatively to make the wall ‘disappear’. Make sure you can listen to a variety of sounds ranging from soothing to gently energizing. Create several layers of lighting, with a dimmer switch or multiple lamps, uplighters and down-lighters so you can gradually increase and decrease the intensity of light over the course of the day, mimicking the passage of the sun and your body’s rhythms.The art of video conferencing from homeWhen working from home and dialing in to a video conference, it is importantto maintain a level of professionalism that can be difficult outside of the office.Take note of these top tips. Improve the light to improve the quality of your image in the video call. Make the background best represent you and the company you work for. Some colours don’t come across well on video, be sure to test your outfit before starting the call. Don’t have a door in the background, if your family walk in it will appear unprofessional. Make sure other occupants of your house know when you are on a call so they don’t make disturbing noise.For more tips, tricks and news regarding working from home, video conferencing and flexibleworking; follow Polycom Europe on Twitter and Facebook.
MUSICAL INSPIRATION FOR THE HOME WORKERPART OF THE POLYCOM FLEXIBLE WORKING eKIT_____________________________________________________________________________________________________________________________ _____________________________________________________________Psychology of musicMusic affects our ability to work in many ways, research shows that the emotionalmemories it evokes have just as much impact as the beats per minute on ourconcentration, motivation and productivity. Background music can either help or hinder the home worker. A little background noise makes you more creative, but loud music can negatively impact your ability to think creatively. Your favourite song is generally subconsciously linked to a positive emotional memory. However, play a song intrinsically associated with a sad time in your life and you will find it difficult to motivate yourself. Listening to classical music is thought to increase your IQ. Different musical styles can prompt varying reactionsClassical is the most relaxing. Good music can increase pain tolerance and reduce anxiety. Read more about musical influence on personality and mood online. Now for the science: Baroque classical music is said to have mind-boosting effects. Amadeus Wolfgangs classical works, in particular—impacts andboosts ones spatial-temporal reasoning, or the ability toanalyse long-term, more abstract solutions to logical problemsthat arise.This is because ambient music is designed not to jump in yourface, but still keep your brain engaged at a lower, subconsciouslevel.When your body hears the even, one beat per second of By using certain Baroque pieces, foreign languages can be mastered with 85-100%Baroque music, your heart rate and pulse relax to the beat. effectiveness in 30 days, when the usual time is 2 years.When you are in this relaxed, but alert state, your mind is ableto concentrate more easily.Music corresponds to and affects our physiological conditions. During heavy mental work, our pulse and blood pressure rises, and its usually more difficult to concentrate in this state. Classical music is not to everyone’s taste, fear not, there are other types of music that have been shown to increase your concentration levels. Ambient music or sound is designed to keep your brain engaged at a lower, subconscious level. This includes the sound of rain, waterfalls etc.Humans (and rats), perform betteron learning and memory testsafter listening to a specificMozarts sonata.
MUSICAL INSPIRATION FOR THE HOME WORKERRecommended playlistsWake up musicNeed some energy when you wake up in the morning? What better way than to listen to some greatwake up songs! Music can definitely help get you out of bed and boost your energy levels and yourmood instantly. Here are our suggestions: Wake up boo – The Boo Radleys Here comes the sun – The Beatles Walking on sunshine – Katrina and the Waves Go your own way – Fleetwood Mac Don’t stop believing – Journey Feeling good – Nina Simone Morning glory – Oasis Since you’ve been gone – Kelly Clarkson Affirmation – Savage Garden Video killed the radio star – The Buggles Holiday – Madonna Blue Monday – New Order Can’t get you out of my head – Kylie Minogue Radio ga ga – Queen Modern love – David BowieOur wake up playlist is available on Spotify here.Lounge and background musicNeed something chilled to play in the background that won’t impede your creative genius? Try thebelow to create a relaxed but alert ambience in which to let your mind run wild. Your song – Elton John Next to me – Emeli Sande Love is a losing game – Amy Winehouse Better together – Jack Johnson Nine million bicycles – Katie Melua High – Lighthouse Family Jenny don’t be hasty – Paolo Nutini Kiss me – Sixpence none the richer A thousand miles – Vanessa Carlton Runaway – The Corrs Sexy boy - Air I melt with you - Nouvelle Vague Porcelain - Moby The sea - MorcheebaOur background music playlist is available on Spotify here.
MUSICAL INSPIRATION FOR THE HOME WORKERMotivating tunesWe all know this time; it’s 2pm and rather than concentrating on work, we struggle to stay focusedand try to stifle our yawns. Our mood, alertness and energy levels tend to be at their lowest between1pm and 3pm. The morning surge of hormones has petered out by then and we have used up a goodpart of the stored energy from last night’s sleep. Music is just what we need now. Some uplifting tuneswill help boost alertness and motivation. Gonna fly now – Bill Conti Simply the best – Tina Turner Beat it – Michael Jackson Beautiful day – U2 My baby just cares for me – Nina Simone Ain’t no mountain high enough – Marvin Gaye Rome wasnt built in a day - Morcheeba It’s my life – Bon Jovi Holding out for a hero – Bonnie Tyler Stronger (what doesn’t kill you) – Kelly Clarkson All right now – Free Good luck – Basement Jaxx My my my – Armand Van Helden Song 2 – Blur The one and only – Chesney HawkesOur motivating music playlist is available on Spotify here.Classical music – concentration boosterNeed to get an important job done? A musical springboard to intellectual achievement, some of thesesongs can help sharpen focus and promote endurance. Did you know that creativity scores soar whenlistening to Mozart? By using certain Baroque pieces, foreign languages can be mastered significantlyquicker than without. As soon as the even tempo beats begin our body automatically relaxes,decreasing heart rate and pulse. In this relaxed, but alert state, our mind is able to concentrate muchmore easily. Carmen suite no.2 habanera - Bizet Moonlight piano sonata no. 14 - Beethoven In the hall of the mountain king - Grieg Sheep may safely graze - J. S. Bach Clarinet concerto: II adagio - Mozart Concerto for two mandolins: II Andante - Vivaldi Fantasia on a theme - Thomas Tallis-Vaughan Williams Piano concerto no. 2 In C minor: II Adagio Sostenuto - Rachmaninov Gabriels oboe - Morricone Air on the G string - J. S. Bach Morning (Peer Gynt) - Grieg Balcony scene (William Shakespeares Romeo & Juliet )- Armstrong, De Vries & Hooper The four seasons: II Largo (Winter) - Vivaldi Eine kleine nachtmusik: II Romanza - Mozart Double violin concerto in D minor: II Largo Ma Non Troppo - J. S. Bach Miserere mei, deus - Allegri Violin concerto in E minor: II Andante - MendelssohnOur classical music playlist is available on Spotify here.
THE BEST APPS FOR THE FLEXIBLE WORKERPART OF THE POLYCOM FLEXIBLE WORKING eKIT_____________________________________________________________________________________________________________________________ _____________________________________________________________Apps for the flexible workerPolycom has gathered together a selection of the best Apps available on iOS andAndroid, to help you work flexibly this summer, and beyondTurboScanBest for: Not having to invest in expensive office equipment for your home.What it does: Scans multipage documents into high-quality PDFs with youriPhone camera.Price: £1.49Available on: iOS London’s Best Coffee Best for: Finding somewhere pleasant to work that serves a good Java. What it does: Discover the best independent cafes serving locally roasted coffee in London. The app helps you find the best artisan coffee near you, and also informs you of the type of beans and machines each cafe uses. Price: £1.49 Available on: iOS and Android WheelyBest for: Making the most of that time between meetings.What it does: Hail a minicab with a swipe of a finger! Theminicab app. Drive with style in a Prius with WiFi. Available inCentral London.Price: FreeAvailable on: iOS and Android Winscribe Digital Dictation Best for: Turning your phone into a personal assistant. What it does: Winscribe Digital Dictation for Android™ allows you to use your Android smartphone to create dictations effortlessly, send them instantaneously for transcription and review completed documents on your smartphone, all while on the move. Price: Free Available on: Android
THE BEST APPS FOR THE FLEXIBLE WORKEREvernoteBest for: Collating all your moments of inspiration into one coherentrecord.What it does: Multimedia scrapbook app. Evernote lets you take notes,capture photos, create to-do lists, record voice reminders--and makesthese notes completely searchable, whether you are at home, at work,or on the go.Price: FreeAvailable on: iOS and Android RealPresence Mobile Best for: Keeping you connected wherever you are. What it does: Connect face-to-face from wherever you are, any time, through WiFi or 3/4G networks. Polycom RealPresence Platform is the most scalable, secure, reliable, interoperable and comprehensive software infrastructure for universal video collaboration Price: Free Available on: iOS and AndroidKeeperBest for: Keeping all your work log ons safe and secure.What it does: Keeper® is a secure, simple way to store and manage yourpasswords and private information - anywhere, anytime. Organise anddivide by work and home life, never be without your log on wherever youare working.Price: FreeAvailable on: iOS and Android Flood It Best for: Keeping your mind sharp on your coffee break.. What it does: The most addicting and fun colour puzzle game ever! Flood It! is a simple yet addictive strategy game in which you have to flood the whole game board with one colour in fewer than the allowed steps.Price: Free Available on: iOS and AndroidDocuments to GoBest for: Making your smartphone able to open and edit all kinds ofdocuments, just like a computer.What it does: View native Microsoft Word, Excel and PowerPoint files &attachments with Documents To Go Main App. Supported file formatsinclude .doc,. docx,. xls,. xlsx,. ppt,. pptx.Price: Free on Android, £6.99 on iOS for basic version. Full versions more.Available on: iOS and Android MultiLing Keyboard Best for: Texting, emailing and compiling documents in multiple languages as fast as possible. What it does: MultiLing Keyboard . Easy . Powerful . All-in-One. Allows you to type in Syrillic script, Arabic, Chinese and many more. Price: Free Available on: Android
TIPS AND RECIPIES TO NOURISH YOUR BRAIN AND AID CONCENTRATIONPART OF THE POLYCOM FLEXIBLE WORKING eKIT_____________________________________________________________________________________________________________________________ _____________________________________________________________Brain food to aid those working from homeOur brain cells require twice the amount of energy than other cells in thebody, so to stay alert and efficient it’s important to keep energy levels highthroughout the day – especially when working from home! Below we’ve listedsome foods which will help you stimulate your brain and ensure you arealways performing at your best.WHOLE GRAINSOatmeal, whole-grain breads and cereals, barley and popcorn boost your blood flow to thebrain due to a high percentage of folate. Wholegrain breads and cereals contain Vitamin B6while wheat germ is rich in memory-improving thiamine.YOGURTRich in calcium, yogurt helps in improving the function of nerves.Studies have also shown that the amino acid in yogurt improvesalertness and memory.FRUITColourful and citrus fruits such as oranges, apples, grapes, kiwi fruitsand peaches are high in carbohydrates that your body breaks down intoglucose molecules during digestion. Glucose, in turn,fuels the brain and helps you recall information quickly.NUTSA single handful of raw nuts can boost your levels of vitamin B, iron, magnesium, calcium,vitamin E, selenium, potassium, zinc and omega-6 essential fatty acids, which are allimportant nutrients for brain stimulation and function. If you have a choice, opt for walnuts –they are commonly known in Chinese medicine as "brain fruit". PEAS & BEANS These are another great source of carbohydrates which supply glucose. Rich in antioxidants, iron and other nutrients, beans and peas help stabilise blood sugar levels and energize the brain. EGGS Eggs are a rich source of Vitamin B and lecithin, and therefore are good providers of essential fatty acids to the brain. Egg yolk is a leading source for choline, a basic building block of brain cells that helps improve memory.FISHFish like sardines, tuna, mackerel and herring provide a brain-stimulatingcompound known as Omega-3 fatty acids. It helps boost energy and memorypower, improve problem-solving skills, and could even improve your mood!WATER75% of brain tissue consists of water so it’s vital to stay hydrated for your brainto function properly. Drinking plenty of water throughout the day helps reducestress hormones and increases mental alertness.
TIPS AND RECIPIES TO NOURISH YOUR BRAIN AND AID CONCENTRATIONBrain boosting recipiesSTRAWBERRY MELON YOGURT SMOOTHIE (5 min)Ingredients: 1 cup fresh or frozen strawberries 1 cup sliced honeydew melon or cantaloupe 1 cup orange juice 1 cup vanilla or plain yogurtMix until the ingredients reach a consistency you prefer, pour into a glass andenjoy.Source: Best Fruit SmoothiesSMASHED BEAN DIP (10 min)Ingredients: 400g can cannellini beans, rinsed and drained 400g can chickpeas, rinsed and drained juice 2 lemons, zest 1 2 garlic cloves, crushed 2 tsp ground cumin 100ml Greek yogurtPut half the beans and chickpeas into a food processor with the lemon juice, garlic, cumin andyogurt, then whizz until smooth. Tip in the rest of the beans and pulse once to get a verychunky dip. Stir in the lemon zest and plenty of seasoning, then divide between 4 containersand store in the fridge.Source: BBC Good Food
TIPS AND RECIPIES TO NOURISH YOUR BRAIN AND AID CONCENTRATIONGREENS, FRUIT, NUT & VEGGIE SALAD WITH YOGURT & HONEYDRESSING (10 min)Ingredients: 2 cups spring mix (baby lettuces, baby greens, endive, radicchio) 1 carrot 1/4 cup chopped bell pepper ½ chopped apple ½ diced orange handful pistachio and sliced almonds handful raisinsDressing: 1/4 cup thick yogurt 1 tbsp olive oil 1/2 tbsp honey 1 tbsp orange juiceAdd all the dressing ingredients in a shaker or container and shake it to mix well. In a bigbowl, add all the salad ingredients and add the dressing, toss, chill and serve.Source: Sensible VegetarianSALSA SOUP (10 min)Ingredients: 5 ripe tomatoes (300g), chopped into large chunks 1 small red onion, chopped 1 garlic clove, chopped ½ tsp sugar juice 1 lime handful coriander , stalks and leaves, chopped olive oil, to drizzle tortilla chips, to serveTip all the ingredients into a blender or food processor with a generous grinding of pepper andsalt, if you like. Pulse until you get a chunky, frothy soup. Serve straight away with tortillachips on the side or chill until needed.Source: BBC Good Food
SCHEDULE OF THE TOP OLYMPIC EVENTS THIS SUMMERPART OF THE POLYCOM FLEXIBLE WORKING eKITOlympic Events ScheduleThis summer, whether you are arranging your flexible working schedulearound the games to watch events or avoid them, knowing when the crowdswill be flocking is essential.The schedule below highlights the events which will draw the biggest crowds, potentiallyhaving the largest effect on London transport. For more information visit:http://www.london2012.com/schedule-and-results/You can also download apps from iTunes or Google Play to help you plan around theschedule on the go. EST. EVENTS TIME 25 July 2012 Football 1st rounds 16.00 26 July 2012 Football 1st rounds 12.00 27 July 2012 Opening Ceremony 20.30 28 July 2012 Mens Road cycling - Final 10.00 Swimming: Mens 400m freestyle - Final 19.49 Artistic Gymnastics 11.00 29 July 2012 Swimming: Womens Synchronised 3m Springboard - Final 15.00 Swimming: Womens 100m Butterfly - Final 19.30 Mens 100m Breaststroke - Final 20.08 30 July 2012 Diving: Mens Synchronised 10m Platform - Final 15.00 Gymnastics: Mens team Final 16.30 31 July 2012 Gymnastics: Womens team Final 16.30 Swimming: Mens 200m Butterfly 19.47 Mens 4x200m Freestyle Relay 20.47 01 August 2012 Road Cycling: Womens Individual Time Trial 12.30 Road Cycling: Mens Individual Time Trial 14.15 Gymnastics: Mens Individual All-round 16.30 02 August 2012 Gymnastics Womens Individual All-round 16.30 Cycling: Womans Team Sprint - Final 17.59 Cycling: Mens Team Sprint - Final 18.15 03 August 2012 Trampoline - Mens Final 15.26 Rowing: Mens single sculls - Final 9.30 04 August 2012 Athletics: Mens 10,000m Final 21.15 Athletics: Womens 100m Final 21.55 Tennis: Womens singles Final 14.00 05 August 2012 Tennis: Mens singles Final 14.00
SCHEDULE OF THE TOP OLYMPIC EVENTS THIS SUMMER Womens marathon - Final 11.00 Athletics: Mens 100m Final 21.50 06 August 2012 Athletics: Mens 400m Final 21.30 Cycling: Mens sprint Final 17.43 07 August 2012 Mens 1500m Final 21.15 Diving: Mens 3m springboard Final 19.00 08 August 2012 Equestrian Individual jumping 15.55 Athletics: Mens 200m 20.10 09 August 2012 Athletics: Mens 800m 20.00 Athletics: Mens 200m 20.55 Swimming: 10km Marathon 12.00 10 August 2012 Cycling: Womens BMX - Final 16.30 Cycling: Mens BMX - Final 16.40 11 August 2012 Athletics: Mens 5000m 19.30 Gymnastics: Rhythmic - Finals 13.30 12 August 2012 Mens marathon - Final 11.00 Closing ceremony 20.30
TRAVEL ADVICE FOR THE FLEXIBLE WORKER DURING THE LONDON GAMES PART OF THE POLYCOM FLEXIBLE WORKING eKIT _____________________________________________________________________________________________________________________________ _____________________________________________________________As the London Olympics draw closer Polycomhas gathered together the best information to helpyou develop your personal contingency plan.Each of the images links to a website offering tipson how to get ahead of the games this summer, aswell as information about some of London’sbusiest transport hubs, and how they will beaffected.
TRAVEL ADVICE FOR THE FLEXIBLE WORKER DURING THE LONDON GAMESThe Guardian has a great selection of interactive visual aids thathighlight Olympic traffic hot-spots.Choose your view by transport method, location or date to make sureyou don’t get caught in the chaos.
This summer is going to disrupt everyone’s commute, asTRAVEL ADVICE FOR THE FLEXIBLE WORKER DURING THE LONDON GAMES well as making it more difficult to reach meetings in person. Polycom equipment will be helping thousands of people to work remotely or flexibly so that productivity remains high. However, if you do have to venture out in to London to Due to the sheer numbers work then please see below for a list of website of visitors to the Olympic recommendations to help you plan your journey. sites and events, London Get Ahead of the Games – The official website to aid your planning. travel methods will be The Guardian – Interactive timetables and information about the unusually busy games. throughout the summer. LOCOG – Specifically the torch relay section, which will help you The scale of the event is avoid the road closures. far greater than anything the UK has dealt with Remember, the best way to avoid the travel chaos is to before. work from home. Evidence suggests that many businesses will adopt a flexible working strategy full time post- However, the potential Olympics, because of the benefits it affords both employer problems may last longer and employee. than the duration of the games. The Olympic Torch Relay means major roads will be closed throughout the United Kingdom for 70 days before the games begin. If you want to avoid the Olympics and stay at home, take some tips from the Brit’s Guide to the right.