Study Abroad 101: Planning a Successful Study Abroad Experience Expanding Your Study Abroad Staff (with Limited Resources...
Study Abroad 101: Planning a Successful Study Abroad Experience PRESENTERS NAFSA Conference Tasha Dev, M.A. International...
Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>PARTICIPANTS? </li></ul><ul><ul><li>Type: Public?...
Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>AGENDA </li></ul><ul><ul><li>Introductions </li><...
Study Abroad 101: Planning a Successful Study Abroad Experience INTERNATIONAL SERVICE LEARNING PROGRAM California State ...
Study Abroad 101: Planning a Successful Study Abroad Experience Santa Clara University <ul><li>OVERVIEW: Institution </l...
Study Abroad 101: Planning a Successful Study Abroad Experience International Programs Office <ul><li>OVERVIEW: Populati...
Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Staffing </li><...
Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Peer Advisors <...
International Programs www.scu.edu/studyabroad <ul><li>OVERVIEW: International Ambassadors </li></ul><ul><ul><li>60 – 70 ...
Study Abroad 101: Planning a Successful Study Abroad Experience WHICH TYPE OF STUDENTS JOIN THE INTERNATIONAL AMBASSADOR ...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT </li></ul><...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT Online Appl...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>COMPENSATION </li></ul>...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>TRAINING </li></ul><ul>...
Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>TRAINING </li></ul><ul><ul><li>Peer...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RESPONSIBILITIES </li><...
Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>PROGRAMMING </li></ul><...
Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>PROGRAMMING </li></ul><ul><ul><li>C...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED A Comparison of Challenges & Strategies ...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Recruitment Start at Pre-Departure Orie...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Compensation Offer academic credit to i...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Training Required full day training ses...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Roles Marketing Coordinator Special Eve...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Programming Panelists for Parent Weeken...
Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Miscellaneous Professional development ...
Study Abroad 101: Planning a Successful Study Abroad Experience CONTACT US Any Questions? Tasha Dev, M.A. International E...
STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures,...
INFORMATION SESSION SCU SYDNEY INTERNSHIP Find about the newest program in Sydney, Australia starting Spring Quarter 201...
INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Conf. Room 21 SCU ROME You can read ancient history in a t...
INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Parlor B SCU BURKINA FASO Reading West Africa Program
INFORMATION SESSION SCU BARCELONA Find out information about the most popular program in Spain. October 18, 2010 5:00 –...
INFORMATION SESSION SCU LONDON PROGRAM Find out how to get an internship in London and boost your marketability. October 1...
INFORMATION SESSION SCIENCE MAJORS Find out where you can study abroad and fulfill science requirements. October 18, 2010...
INFORMATION SESSION POLI SCI MAJORS Find out where you can study abroad and fulfill political science requirements. Octo...
INFORMATION SESSION ENGINEERING MAJORS Find out where you can study abroad and fulfill engineering requirements. October...
INFORMATION SESSION CASA NETWORK October 18, 2010 6:00 – 7:00 PM TBD
STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures,...
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NAFSA 2011 - International Ambassadors Session - SCU

Published on: Mar 3, 2016
Published in: Education      
Source: www.slideshare.net


Transcripts - NAFSA 2011 - International Ambassadors Session - SCU

  • 1. Study Abroad 101: Planning a Successful Study Abroad Experience Expanding Your Study Abroad Staff (with Limited Resources) through Peer Advising Programs NAFSA Conference
  • 2. Study Abroad 101: Planning a Successful Study Abroad Experience PRESENTERS NAFSA Conference Tasha Dev, M.A. International Exchange and Study Abroad Coordinator California State University, Chico www.csuchico.edu/giis/sa/abroad.html [email_address] Vidalino Raatior, M.A. Assistant Director, Study Abroad Santa Clara University www.scu.edu/studyabroad [email_address]
  • 3. Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>PARTICIPANTS? </li></ul><ul><ul><li>Type: Public? Private? International? </li></ul></ul><ul><ul><li>How many professional staff at your office? </li></ul></ul><ul><ul><ul><li>1? 2-5?, 5+? </li></ul></ul></ul><ul><ul><li>How many paid student staff at your office? </li></ul></ul><ul><ul><ul><li>10 +, 7+, 2+, 1? </li></ul></ul></ul><ul><ul><li>Who has organized volunteer advising programs? </li></ul></ul><ul><ul><li>How many students study abroad at your institution in a given academic year? </li></ul></ul><ul><ul><ul><li>less than 100? 100-500? 500+? </li></ul></ul></ul>NAFSA Conference
  • 4. Study Abroad 101: Planning a Successful Study Abroad Experience <ul><li>AGENDA </li></ul><ul><ul><li>Introductions </li></ul></ul><ul><ul><li>Program Strategies </li></ul></ul><ul><ul><ul><li>Overview </li></ul></ul></ul><ul><ul><ul><li>Recruitment </li></ul></ul></ul><ul><ul><ul><li>Compensation </li></ul></ul></ul><ul><ul><ul><li>Training </li></ul></ul></ul><ul><ul><ul><li>Responsibilities </li></ul></ul></ul><ul><ul><ul><li>Programming </li></ul></ul></ul><ul><ul><li>Comparison: Lessons Learned </li></ul></ul><ul><ul><li>Q & A </li></ul></ul>NAFSA Conference International Service Learning International Ambassadors
  • 5. Study Abroad 101: Planning a Successful Study Abroad Experience INTERNATIONAL SERVICE LEARNING PROGRAM California State University, Chico NAFSA Conference
  • 6. Study Abroad 101: Planning a Successful Study Abroad Experience Santa Clara University <ul><li>OVERVIEW: Institution </li></ul><ul><ul><li>A Catholic, Jesuit institution </li></ul></ul><ul><ul><li>4,000 undergrads (40-60% Juniors study abroad) </li></ul></ul><ul><ul><li>Reports to Provost Office </li></ul></ul><ul><ul><li>106 approved program locations in 50 countries </li></ul></ul><ul><ul><li>100 % financial aid applies </li></ul></ul><ul><ul><li>Ranked #1 Masters Institutions with mid-length programs; #9 among Top 40 Masters Institutions (Open Doors 2007-08) </li></ul></ul>The Jesuit University in Silicon Valley
  • 7. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs Office <ul><li>OVERVIEW: Population Served </li></ul><ul><ul><li>106 Program Locations, 50 countries </li></ul></ul><ul><ul><li>Currently 400 + students abroad Fall 2010 </li></ul></ul><ul><ul><li>90 % students study abroad Fall quarter </li></ul></ul><ul><ul><li>27 International Exchange Students </li></ul></ul><ul><ul><li>700 students petition to study abroad </li></ul></ul>Santa Clara University
  • 8. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Staffing </li></ul><ul><ul><li>2 full-time, 2 part-time </li></ul></ul><ul><ul><li>No Administrative Assistant </li></ul></ul><ul><ul><li>1 advisor for 400-600 students </li></ul></ul>www.scu.edu/studyabroad TERRY SHOUP Executive Director (Institutional relations, minors) VIDALINO RAATIOR Assistant Director, Study Abroad (student advising) BARBARA COLYAR Director of Study Abroad ( faculty, exchanges, assessment) LORI JOHNSON Business Manager ( budget, billing) International Education Month, Advising, Application, Pre-departure Orientation Day, Diversity, Workshop Series, Study Abroad Week
  • 9. Study Abroad 101: Planning a Successful Study Abroad Experience International Programs <ul><li>OVERVIEW: Peer Advisors </li></ul><ul><ul><li>4 paid Peer Advisors; up to 20 hrs/wk </li></ul></ul><ul><ul><li>Hired from International Ambassadors ONLY </li></ul></ul><ul><ul><li>Trained on student advising procedures </li></ul></ul><ul><ul><li>Coordinate specific responsibilities </li></ul></ul>www.scu.edu/studyabroad CLAIRE SMITH Exchange Student Coordinator SARAH ALLBRITTEN SCU Programs Coordinator LAURA FLANAGAN Workshop Series Coordinator LAURA O’BRIEN Special Projects Coordinator POSITION SUSPENDED Marketing Coordinator NEW 2011-2012 Solidarity Programs Coordinator
  • 10. International Programs www.scu.edu/studyabroad <ul><li>OVERVIEW: International Ambassadors </li></ul><ul><ul><li>60 – 70 unpaid volunteers </li></ul></ul><ul><ul><li>Directly supervised by Peer Advisors </li></ul></ul><ul><ul><li>To offer student perspectives on specific programs. </li></ul></ul>
  • 11. Study Abroad 101: Planning a Successful Study Abroad Experience WHICH TYPE OF STUDENTS JOIN THE INTERNATIONAL AMBASSADOR PROGRAM? I need a job! This looks good on my resume! Pick me! Pick me! I wish I was abroad again! Dang, I look good in this shirt!
  • 12. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT </li></ul><ul><ul><li>Public acknowledgment at Pre-Departure Orientation </li></ul></ul><ul><ul><li>“ Personal email invitations” before they return </li></ul></ul><ul><ul><li>Put profiles, photos, perspectives on website </li></ul></ul><ul><ul><li>Identify & recruit paid Peer Advisors only from I-Ambassadors </li></ul></ul><ul><ul><li>Global Research Fellows are bloggers from abroad </li></ul></ul><ul><ul><li>Complete online application form before returning </li></ul></ul>Santa Clara University
  • 13. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RECRUITMENT Online Application Questions (use for online profiles) </li></ul><ul><ul><ul><li>Why do you want to serve as an International Ambassador? </li></ul></ul></ul><ul><ul><ul><li>What were the deciding factors for choosing your program? </li></ul></ul></ul><ul><ul><ul><li>Describe a defining moment abroad in your abroad experience? </li></ul></ul></ul><ul><ul><ul><li>What advise & recommendations do you have for prospective study abroad students? </li></ul></ul></ul>Santa Clara University
  • 14. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • 15. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • 16. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors Santa Clara University
  • 17. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>COMPENSATION </li></ul><ul><ul><li>What do students get out of it? </li></ul></ul><ul><ul><ul><li>Share experience </li></ul></ul></ul><ul><ul><ul><li>Professional development </li></ul></ul></ul><ul><ul><ul><li>Enter Photo Contest </li></ul></ul></ul><ul><ul><ul><li>Ability to apply for paid Peer Advisor positions </li></ul></ul></ul><ul><ul><ul><li>Social activities (BBQ, pizza) </li></ul></ul></ul><ul><ul><ul><li>Graduation sash </li></ul></ul></ul>Santa Clara University
  • 18. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>TRAINING </li></ul><ul><ul><ul><li>Re-Entry Day: Reconnect! Reflect! Relax! </li></ul></ul></ul><ul><ul><ul><ul><li>Partnership with Counseling Center staff </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Small groups facilitated by Peer Advisors & Graduate Interns </li></ul></ul></ul></ul><ul><ul><ul><li>Five hour-long training sessions </li></ul></ul></ul>Santa Clara University
  • 19. Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>TRAINING </li></ul><ul><ul><li>Peer Advisor Training Day – all day </li></ul></ul><ul><ul><li>Weekly Team Meetings – mandatory </li></ul></ul><ul><ul><li>Use a Training Manual </li></ul></ul>Santa Clara University
  • 20. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>RESPONSIBILITIES </li></ul><ul><ul><li>Study Abroad Bloggers </li></ul></ul><ul><ul><li>Community Outreach Efforts </li></ul></ul><ul><ul><li>International Club Leadership Team </li></ul></ul><ul><ul><li>Program Outreach Team </li></ul></ul><ul><ul><li>Pre-Departure Orientation Team </li></ul></ul><ul><ul><li>Workshop Series Team </li></ul></ul><ul><ul><li>International Student Mentor Program </li></ul></ul><ul><ul><li>Marketing Team </li></ul></ul>Santa Clara University
  • 21. Study Abroad 101: Planning a Successful Study Abroad Experience International Ambassadors <ul><li>PROGRAMMING </li></ul><ul><ul><li>Lead group meetings at Pre-Departure Orientation </li></ul></ul><ul><ul><li>Create location-specific Tips Sheets </li></ul></ul><ul><ul><li>Interact with parents & prospective students during Preview Days, Open House, Parents Weekend </li></ul></ul><ul><ul><li>Information Sessions during International Education Month </li></ul></ul><ul><ul><li>Student Forums during Study Abroad Week </li></ul></ul>Santa Clara University
  • 22. Study Abroad 101: Planning a Successful Study Abroad Experience Peer Advisors <ul><li>PROGRAMMING </li></ul><ul><ul><li>Coordinate International Ambassadors </li></ul></ul><ul><ul><li>Lead social, orientations, registrations, shopping trips, cultural trips for Exchange Students. </li></ul></ul><ul><ul><li>Co-chairs for International Club </li></ul></ul><ul><ul><li>Panelists for Preview Days, Open House, Parents Weekend </li></ul></ul><ul><ul><li>Receptionists </li></ul></ul><ul><ul><li>Set student appointments with advisors </li></ul></ul>Santa Clara University
  • 23. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED A Comparison of Challenges & Strategies (Handout is also available to download from nafsa.org)
  • 24. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Recruitment Start at Pre-Departure Orientation Study abroad experience required Personalized email invitation to apply Marketable position titles Profiles & Photos on website Students apply before returning to campus CSU Chico X X X X X X Santa Clara X X X X X X
  • 25. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Compensation Offer academic credit to interns Professional development opportunities Give free T-shirts to volunteers Option to apply for paid positions Hourly paid Peer Advisors Subsidize graduation sash CSU Chico X X X X X Santa Clara X X X X X
  • 26. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Training Required full day training session Intensive training for interns Re-Entry Day for volunteers Weekly training sessions / meetings Use of a training manual for Peer Advisors CSU Chico X X X Santa Clara X X X X X
  • 27. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Roles Marketing Coordinator Special Events / Projects Coordinator International Internship Coordinator Exchange Students Coordinator Solidarity Programs Coordinator Workshop Series / Outreach Coordinator CSU Chico X X X X Santa Clara X X X X X
  • 28. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Programming Panelists for Parent Weekend Serve on campus int’l committees Lead pre-departure orientation meetings Mentors for int’l exchange students International Club leadership Marketing campaigns for Study Abroad Week CSU Chico X X X X X Santa Clara X X X X X
  • 29. Study Abroad 101: Planning a Successful Study Abroad Experience LESSONS LEARNED: Miscellaneous Professional development is primary objective Collaborate with Counseling Center for Re-Entry Day Hire Work Study Students CSU Chico X Santa Clara X X X
  • 30. Study Abroad 101: Planning a Successful Study Abroad Experience CONTACT US Any Questions? Tasha Dev, M.A. International Exchange and Study Abroad Coordinator www.csuchico.edu/giis/sa/abroad.html [email_address] Vid Raatior, M.A. Assistant Director, Study Abroad www.scu.edu/studyabroad [email_address]
  • 31. STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR
  • 32. INFORMATION SESSION SCU SYDNEY INTERNSHIP Find about the newest program in Sydney, Australia starting Spring Quarter 2011? October 20, 2010 4:00 – 5:00 PM Benson, Williman Room
  • 33. INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Conf. Room 21 SCU ROME You can read ancient history in a textbook or experience it yourself in Rome.
  • 34. INFORMATION SESSION October 18, 2010 4:00 – 5:00 PM Benson, Parlor B SCU BURKINA FASO Reading West Africa Program
  • 35. INFORMATION SESSION SCU BARCELONA Find out information about the most popular program in Spain. October 18, 2010 5:00 – 6:00 PM Benson, Conf. Room 15
  • 36. INFORMATION SESSION SCU LONDON PROGRAM Find out how to get an internship in London and boost your marketability. October 18, 2010 4:00 – 5:00 PM Benson, Parlor C
  • 37. INFORMATION SESSION SCIENCE MAJORS Find out where you can study abroad and fulfill science requirements. October 18, 2010 5:30 – 6:30 PM O’Connor 204
  • 38. INFORMATION SESSION POLI SCI MAJORS Find out where you can study abroad and fulfill political science requirements. October 19, 2010 4:00 – 5:00 PM O’Connor 106
  • 39. INFORMATION SESSION ENGINEERING MAJORS Find out where you can study abroad and fulfill engineering requirements. October 20, 2010 4:00 – 5:00 PM Bannan 106
  • 40. INFORMATION SESSION CASA NETWORK October 18, 2010 6:00 – 7:00 PM TBD
  • 41. STUDY ABROAD WEEK Meet with Program Representatives at Benson Lobby, information sessions, one-on-one meetings, brochures, etc. October 18 - 22, 2010 MARK YOUR CALENDAR