1
By JPS Associates, Consultants
Development of Computerised
FMS for NATP
2
Objectives
To develop a Financial
Management Manual
To computerize the FMS
To impart training to trainers
3
Methodology Followed
Discussions to understand
requirements
Situational Study at 19
locations & 6 cities
Submission of N...
4
Methodology Followed (Contd.)
Submission of inception report
(Draft FMS) and presentations
Feed-back and incorporation o...
5
Key Findings of Situational
Study
Current issues at Operating Units (ATMAs etc.)
Errors and Delay in submission of State...
6
Key Findings of Situational
Study (contd.)
Current issues at TDU
Delay in submission of SoE to WB
Delay in release of Fu...
7
Key Findings of Situational
Study (contd.)
Non-suitability for meeting
WB requirements:
Financial Statements not
generat...
8
Design and Benefits of FMS
Software
Facilitates timely generation
of Statement of Expenditure
and other reports
WB’s Loa...
9
Design and Benefits of FMS
Software (Contd.)
Facilitates greater accuracy
and reconciliation of accounts
Links the Finan...
10
Design and Benefits of FMS
Software (Contd.)
Facilitates better management
by providing better MIS
Promotes efficiency ...
11
Major Outputs of Financial
Management System
Individual and Consolidated
Statement of Expenditure (SoE)
World Bank’s Pr...
12
Major Outputs of Financial
Management System
(Contd.)
Annual Financial Statements
Budget Control Register
Exception Rep...
13
Project Implementing Agencies
Visited
Department of Agriculture and Co-
operation,
TDU, Directorate of Extension,
MANAG...
14
As is presently followed shall be
continued
Fund Flow Mechanism
15
Accounting Centres
Technology Dissemination Unit (TDU)
MANAGE SAMETI State Hqrs. ATMAs
Denotes an Accounting Centre
Den...
16
As sanctioned by 2nd and 3rd
TDMC and concurred by some
State Governments, viz., H.P. and
Punjab
Delegation of Financia...
17
Design and Linking of Formats
of
Books and Records
Vouchers
Cash and Bank Book etc.
Bill Register
Ledgers
Trial Balance
18
Linkage of Financial and
Physical Progress
Provides for recording of
physical progress along with
the financial progres...
19
Provides system for monitoring
of Procurements & Contracts
Generation of Qtrly
Procurement Reports, for
‘Goods’, ‘Works...
20
Development of Multi-field
Chart of Accounts
To capture financial data under
appropriate headings viz.,
• Project Compo...
21
WB’s Project Management
Reports (PMRs)
Financial Statements
• Summary of Sources and Uses of Funds
• Uses of Funds by P...
of 21

Natp

Published on: Mar 3, 2016
Source: www.slideshare.net


Transcripts - Natp

  • 1. 1 By JPS Associates, Consultants Development of Computerised FMS for NATP
  • 2. 2 Objectives To develop a Financial Management Manual To computerize the FMS To impart training to trainers
  • 3. 3 Methodology Followed Discussions to understand requirements Situational Study at 19 locations & 6 cities Submission of Need Study Report
  • 4. 4 Methodology Followed (Contd.) Submission of inception report (Draft FMS) and presentations Feed-back and incorporation of suggestions Submission of revised Draft FMS
  • 5. 5 Key Findings of Situational Study Current issues at Operating Units (ATMAs etc.) Errors and Delay in submission of Statement of Expenditure Inadequate control over advances and its settlements High Cash Balances lying in some cases Staff is not computer literate
  • 6. 6 Key Findings of Situational Study (contd.) Current issues at TDU Delay in submission of SoE to WB Delay in release of Funds to operating units (ATMAs etc.) Computer literacy
  • 7. 7 Key Findings of Situational Study (contd.) Non-suitability for meeting WB requirements: Financial Statements not generated, Project Management Reports (PMRs) not generated, Delay in audit.
  • 8. 8 Design and Benefits of FMS Software Facilitates timely generation of Statement of Expenditure and other reports WB’s Loan Administration Change Initiative (LACI) Compliant FMS Software Singly Voucher Entry & Simplification
  • 9. 9 Design and Benefits of FMS Software (Contd.) Facilitates greater accuracy and reconciliation of accounts Links the Financial and Physical Progress Avoids duplication of work by linking various sub-modules viz., budgeting, accounting, claims, procurement etc. in a single software
  • 10. 10 Design and Benefits of FMS Software (Contd.) Facilitates better management by providing better MIS Promotes efficiency and ease in operation Provides for Automatic Merger of Accounts at next level with e-mail or floppy transfer
  • 11. 11 Major Outputs of Financial Management System Individual and Consolidated Statement of Expenditure (SoE) World Bank’s Project Management Reports (PMRs) Financial Progress Statements Physical Progress Statements
  • 12. 12 Major Outputs of Financial Management System (Contd.) Annual Financial Statements Budget Control Register Exception Reports, viz., Budget vs. Releases Grants vs. Expenditure Expenditure vs. Claims
  • 13. 13 Project Implementing Agencies Visited Department of Agriculture and Co- operation, TDU, Directorate of Extension, MANAGE, Hyderabad, SAMETI, A.P. and H.P., State Headquarter, A.P. and H.P., ATMA, Kurnool and ATMA, Shimla, BTT and Head of Line Departments, ZHRS, Mashobra.
  • 14. 14 As is presently followed shall be continued Fund Flow Mechanism
  • 15. 15 Accounting Centres Technology Dissemination Unit (TDU) MANAGE SAMETI State Hqrs. ATMAs Denotes an Accounting Centre Denotes Advance-receiving Denotes Flow of information Denotes flow of sub- Block Technology Team Zonal Research Stations (ZRS) Krishi Vigyan Kendra (KVKs) District Line Department - HoDs BTT Members
  • 16. 16 As sanctioned by 2nd and 3rd TDMC and concurred by some State Governments, viz., H.P. and Punjab Delegation of Financial Powers & Diversion of Funds
  • 17. 17 Design and Linking of Formats of Books and Records Vouchers Cash and Bank Book etc. Bill Register Ledgers Trial Balance
  • 18. 18 Linkage of Financial and Physical Progress Provides for recording of physical progress along with the financial progress Compares the budgeted financial and physical progress to actual progress
  • 19. 19 Provides system for monitoring of Procurements & Contracts Generation of Qtrly Procurement Reports, for ‘Goods’, ‘Works’ and ‘Consultants’ Provision for recording commitments, expenditures and performance of contracts Maintain Contractors / Consultants Ledgers
  • 20. 20 Development of Multi-field Chart of Accounts To capture financial data under appropriate headings viz., • Project Component-wise, • Sub-component-wise, • Disbursement Category- wise, • Account Head-wise etc. for each implementing agency To classify and group financial data for the various financial reports
  • 21. 21 WB’s Project Management Reports (PMRs) Financial Statements • Summary of Sources and Uses of Funds • Uses of Funds by Project Activity • Cash Withdrawal • Cash Forecast Project Progress • Output Monitoring Report Procurement Management • Contract Expenditure Report • Procurement Management Report

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