Module 3:
Action Planning for
Safe Hospital
Module 3 Objectives
Module 3 Objectives
At the end of this module, participants will be able
to:
1.Utilize decision-making tools in identif...
Module 3 Expected
Outcomes
Module 3 Expected Outcomes
At the end of this module,
An action plan table showing the following:
• Three critical gap...
Action Plan Matrix
GAPS Intervention
(strategy to
reach
objectives)
Activities
(detailed
activities to
achieve
ob...
Module 3 Expected Outcomes
At the end of this module,
An action plan table showing the following:
• Recommended interv...
Module 3 Expected Outcomes
At the end of this module,
An action plan table showing the following:
• Proposed resources...
Action Plan Matrix
GAPS Intervention
(strategy to
reach
objectives)
Activities
(detailed
activities to
achieve
ob...
Module 3 Expected Outcomes
At the end of this module,
Presentation of the written action plan mainly for
sharing purpo...
Module 3 Sessions
Session Number and Title Time Allotment
Session 1: Action plan: Why and How ~1 hour
Session 2: Formul...
Module 3
Links to Module 2
Modules 2-3: Concept Map of Objectives & Expected Outputs
Your HOSPITAL
Identify potential hazards
Do general risk anal...
Module 3:
Action Planning for
Safe Hospital
Session 1:
Action Plan: Why and
How?
Session 1:
Action Plan: Why?
Action Plan: Why?
GAPS GOALS
How? What?
When?
Strategies
Activities/Tactics
How? What?
When?
Strategies
Activitie...
Session 1:
Action Plan: How?
Writing
the plan
Strategic
analysis
Objective
setting
Problem
Identification
Writing
the plan
Strategic
analysis
Objective
setting
Problem
identification
Identified
gaps
Prioritized
gaps t...
Problem Identification
Identified Gaps to be Prioritized for Action Planning
Structural Gaps Non-structural
Gaps
Funct...
Writing
the plan
Strategic
analysis
Objective
setting
Problem
identification
Identified
gaps
Prioritized
gaps t...
Objectives Setting
GAPS GOALS
How? What?
When?
Strategies
Activities/Tactics
How? What?
When?
Strategies
Activities/Tactics
Resource...
• STRATEGY is an overall approach, based on
an understanding of the broader context in
which you function, your own stre...
• STRATEGY involves the “big picture” – the
overall plan, how you will achieve safe hospital
objectives.
• A strategy g...
Example:
Objective: 100% electrical power demand of
hospital available 24/7
•Increase hospital power generator capacity...
• An evaluation tool that helps you to compare
and choose among alternative problems or
solutions in a rational way
• H...
1. Select criteria for evaluating your alternatives.
• Spend as much time as necessary because
these criteria are the gu...
Cost, Acceptability, Ease of implementation, Time involved
Criteria / Weight
Alternatives 1 = High 10 =
Low
1 = High 1...
4. List the alternative problems or solutions in
the left-hand column.
5. Have each person in the group
independently r...
DM Matrix
Criteria / Weight
Alternatives 1 = High
10 = Low
1 = High 10
= Low
1 = High 10 =
Low
1 = High
10 = Low ...
Writing
the plan
Strategic
analysis
Objective
setting
Problem
identification
Identified
gaps
Prioritized
gaps t...
GAPS InterventionAction Plan Matrix
(strategy to
reach
objectives)
Activities
(detailed
activities to
achieve
obje...
GO TO
WORKSHOPS and WORKSHEETS
For Sessions 2 and 3
Module 3 Session 2:
Formulation of Action Plans
Module 3 Session ...
Module 3 Sessions
Session Number and Title Time Allotment
Session 1: Action plan: Why and How ~1 hour
Session 2: Formul...
Drafting of Policies for
Safe Hospitals
(Ministry of Health)
Policy Statement on Safe Hospital / Safe
Health Facility
(from Ministry of Health)
Policy Statement on Safe Hospital / Safe Health Facility
(from Ministry of Health)
The Ministry of Health is committed t...
Policy Statement on Safe Hospital / Safe Health Facility
(from Ministry of Health)
In particular, we recognize our respo...
Policy Statement on Safe Hospital / Safe Health Facility
(from Ministry of Health)
In particular, we recognize our respo...
Policy Statement on Safe Hospital / Safe Health Facility
(from Ministry of Health)
In particular, we recognize our respo...
Drafting of a 3-year
Action Plan for Safe
Hospitals
(Ministry of Health)
3-year Action Plan with Timelines (Safe Hospital / Health
Facility Initiative or Program)
[After training on Safe Hospit...
3-year Action Plan with Timelines (Safe Hospital / Health
Facility Initiative or Program)
Tasks / Activities Timeline
R...
3-year Action Plan with Timelines (Safe Hospital / Health
Facility Initiative or Program)
Tasks / Activities Timeline
I...
3-year Action Plan with Timelines (Safe Hospital / Health
Facility Initiative or Program)
Tasks / Activities Timeline
P...
3-year Action Plan with Timelines (Safe Hospital / Health
Facility Initiative or Program)
Tasks / Activities Timeline
R...
Drafting of Policies for
Safe Hospitals
(Hospital / Health
Facility)
Policy Statement on Safe Hospital / Safe
Health Facility
(from Hospitals / Health Facilities)
Policy Statement on Safe Hospital / Safe Health Facility
(from Hospitals / Health Facilities)
(Name of Hospital / Health...
Policy Statement on Safe Hospital / Safe Health Facility
(from Hospitals / Health Facilities)
In particular, we recogniz...
Policy Statement on Safe Hospital / Safe Health Facility
(from Hospitals / Health Facilities)
In particular, we recogniz...
Policy Statement on Safe Hospital / Safe Health Facility
(from Hospitals / Health Facilities)
In particular, we recogniz...
Drafting of a 3-year
Action Plan for Safe
Hospitals
(Hospital / Health
Facility)
3-year Action Plan with Timelines
(National Safe Hospital / Health Facility
Initiative or Program)
[After training cour...
3-year Action Plan with Timelines (National Safe Hospital /
Health Facility Initiative or Program)
Tasks / Activities Ti...
3-year Action Plan with Timelines (National Safe Hospital /
Health Facility Initiative or Program)
Tasks / Activities Ti...
3-year Action Plan with Timelines (National Safe Hospital /
Health Facility Initiative or Program)
Tasks / Activities Ti...
3-year Action Plan with Timelines (National Safe Hospital /
Health Facility Initiative or Program)
Tasks / Activities Ti...
Closing:
Module 3
Module 3 Objectives
At the end of this module, participants will be able
to:
1.Utilize decision-making tools in identif...
Module 3 Expected Outcomes
At the end of this module,
An action plan table showing the following:
GAPS Intervention
(...
Module 3 Expected Outcomes
At the end of this module,
Presentation of the written action plan mainly for
sharing purpo...
Modules 2-3: Concept Map of Objectives & Expected Outputs
Your HOSPITAL
Identify potential hazards
Do general risk anal...
Drafting of Policies and Action
Plan for Safe Hospitals
(Ministry of Health / Hospitals /
Health Facilities)
Module 3
Any questions?
Module 3:
Action Planning for
Safe Hospital
The End
National Training for Safe Hospitals - Sri Lanka - Module 3 - 14Sept22-25
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National Training for Safe Hospitals - Sri Lanka - Module 3 - 14Sept22-25

National Training for Safe Hospitals - Sri Lanka - Module 3 - 14Sept22-25 [ROJoson]
Published on: Mar 3, 2016
Published in: Healthcare      
Source: www.slideshare.net


Transcripts - National Training for Safe Hospitals - Sri Lanka - Module 3 - 14Sept22-25

  • 1. Module 3: Action Planning for Safe Hospital
  • 2. Module 3 Objectives
  • 3. Module 3 Objectives At the end of this module, participants will be able to: 1.Utilize decision-making tools in identifying the most appropriate strategy for an identified goal or objective. 2.Prepare an action plan for three critical gaps in each of the three “Safe Hospitals” components. 3.Present action plan to hospital decision-makers.
  • 4. Module 3 Expected Outcomes
  • 5. Module 3 Expected Outcomes At the end of this module, An action plan table showing the following: • Three critical gaps in the structural components • Three critical gaps in the non-structural components • Three critical gaps in the functional components
  • 6. Action Plan Matrix GAPS Intervention (strategy to reach objectives) Activities (detailed activities to achieve objectives) Timeline (when will it be done/ accomplished) Resources Responsible unit /person Structural Objectives Non -structural Objectives Functional Objectives
  • 7. Module 3 Expected Outcomes At the end of this module, An action plan table showing the following: • Recommended interventions (broad strategies) for each critical gap • Recommended activities for each broad strategy • Recommended timeline (target deadline) for each activity
  • 8. Module 3 Expected Outcomes At the end of this module, An action plan table showing the following: • Proposed resources (human, infrastructure, budget, etc.) for the corrective action of each critical gap • Proposed responsible persons or units for each critical gap
  • 9. Action Plan Matrix GAPS Intervention (strategy to reach objectives) Activities (detailed activities to achieve objectives) Timeline (when will it be done/ accomplished) Resources Responsible unit /person Structural Objectives Non -structural Objectives Functional Objectives
  • 10. Module 3 Expected Outcomes At the end of this module, Presentation of the written action plan mainly for sharing purpose Agreement to bring back to respective institution for further discussion and possible implementation
  • 11. Module 3 Sessions Session Number and Title Time Allotment Session 1: Action plan: Why and How ~1 hour Session 2: Formulation of an Action Plan ~3 hours Session 3: Presentation of an Action Plan ~2 hours Drafting of Policies for Safe Hospitals
  • 12. Module 3 Links to Module 2
  • 13. Modules 2-3: Concept Map of Objectives & Expected Outputs Your HOSPITAL Identify potential hazards Do general risk analysis Hazards Vulnerabilities Risks Detailed Assessment of Vulnerabilities (Structural / Non-structural / Functional) Action Planning Weaknesses / Gaps Prioritized Gaps
  • 14. Module 3: Action Planning for Safe Hospital
  • 15. Session 1: Action Plan: Why and How?
  • 16. Session 1: Action Plan: Why?
  • 17. Action Plan: Why? GAPS GOALS How? What? When? Strategies Activities/Tactics How? What? When? Strategies Activities/Tactics Resources Timeframe Resources Timeframe • Structural • Non-structural • Functional Objectives
  • 18. Session 1: Action Plan: How?
  • 19. Writing the plan Strategic analysis Objective setting Problem Identification
  • 20. Writing the plan Strategic analysis Objective setting Problem identification Identified gaps Prioritized gaps to solve - 6
  • 21. Problem Identification Identified Gaps to be Prioritized for Action Planning Structural Gaps Non-structural Gaps Functional Gaps 1. 1. 1. 2. 2. 2. 3. 3. 3.
  • 22. Writing the plan Strategic analysis Objective setting Problem identification Identified gaps Prioritized gaps to solve - 6
  • 23. Objectives Setting
  • 24. GAPS GOALS How? What? When? Strategies Activities/Tactics How? What? When? Strategies Activities/Tactics Resources Timeframe Resources Timeframe • Structural • Non-structural • Functional • Preparedness • Response • Recovery Objectives
  • 25. • STRATEGY is an overall approach, based on an understanding of the broader context in which you function, your own strengths and weaknesses, and the problem you are attempting to address.
  • 26. • STRATEGY involves the “big picture” – the overall plan, how you will achieve safe hospital objectives. • A strategy gives you a framework within which to work, it clarifies what you are trying to achieve and the approach you intend to use. • It does not spell out specific activities.
  • 27. Example: Objective: 100% electrical power demand of hospital available 24/7 •Increase hospital power generator capacity •Life-line upgrading (electricity)
  • 28. • An evaluation tool that helps you to compare and choose among alternative problems or solutions in a rational way • Helps group or individuals select the best choice • Quickly profiles every group member’s views about relative strengths and weaknesses of alternatives and graphically see the extent of disagreement
  • 29. 1. Select criteria for evaluating your alternatives. • Spend as much time as necessary because these criteria are the guiding principles by which you will evaluate alternatives. 1. Write the criteria (e.g. impact, cost of unmet expectations, cost of implementation, wear and tear on staff, and so forth) in the boxes along the top of a matrix chart. 2. Decide on the relative weight of each criterion.
  • 30. Cost, Acceptability, Ease of implementation, Time involved Criteria / Weight Alternatives 1 = High 10 = Low 1 = High 10 = Low 1 = High 10 = Low 1 = High 10 = Low Cost (x 2) Acceptability Ease of Implementation Time Involved Tot Rank Rating / weight / stotal Rating / weight / stotal Rating / weight / stotal Rating / weight / stotal List: criteria for rating alternatives 1 2 3
  • 31. 4. List the alternative problems or solutions in the left-hand column. 5. Have each person in the group independently rate alternative according to criteria. 6. Have each person total his or her score. 7. Tally the score. 8. Use result to reach a decision.
  • 32. DM Matrix Criteria / Weight Alternatives 1 = High 10 = Low 1 = High 10 = Low 1 = High 10 = Low 1 = High 10 = Low Cost (x 2) Acceptability Ease of Implementation Time Involved T O TAL R A NK Rating / weight / subtotal Rating / weight / subtotal Rating / weight / subtotal Rating / weight / subtotal Strategy 1 1 2 2 5 1 5 3 1 3 3 1 3 13 3 Strategy 2 3 2 6 8 1 8 5 1 5 8 1 8 27 2 Strategy 3 6 2 12 3 1 3 8 1 8 4 1 4 27 2 Strategy 4 10 2 20 3 1 3 10 1 10 4 1 4 37 1
  • 33. Writing the plan Strategic analysis Objective setting Problem identification Identified gaps Prioritized gaps to solve - 6 Action plan Strategy decision matrix Objectives
  • 34. GAPS InterventionAction Plan Matrix (strategy to reach objectives) Activities (detailed activities to achieve objectives) Timeline (when will it be done/ accomplished) Resources Responsible unit /person Structural Objectives Non -structural Objectives Functional Objectives
  • 35. GO TO WORKSHOPS and WORKSHEETS For Sessions 2 and 3 Module 3 Session 2: Formulation of Action Plans Module 3 Session 3: Presentation of Action Plans
  • 36. Module 3 Sessions Session Number and Title Time Allotment Session 1: Action plan: Why and How ~1 hour Session 2: Formulation of an Action Plan ~3 hours Session 3: Presentation of Action Plan ~2 hours Drafting of Policies for Safe Hospitals
  • 37. Drafting of Policies for Safe Hospitals (Ministry of Health)
  • 38. Policy Statement on Safe Hospital / Safe Health Facility (from Ministry of Health)
  • 39. Policy Statement on Safe Hospital / Safe Health Facility (from Ministry of Health) The Ministry of Health is committed to developing a national Safe Hospital / Health Facility Initiative or Program which shall strive to ensure that all hospitals / health facilities are safe during disasters and their services remain accessible and functioning, at maximum capacity and in the same facility immediately after a large scale disaster or emergency.
  • 40. Policy Statement on Safe Hospital / Safe Health Facility (from Ministry of Health) In particular, we recognize our responsibility to: •Create a standing permanent committee or office on Safe Hospital / Health Facility which shall oversee the national Safe Hospital / Health Facility Initiative or Program. •Ensure that all hospitals / health facilities in the country undergo training on Safe Hospital / Health Facility Initiative or Program.
  • 41. Policy Statement on Safe Hospital / Safe Health Facility (from Ministry of Health) In particular, we recognize our responsibility to: •Ensure that a safe hospital / health facility assessment is regularly done (at least annually) in all hospitals / health facilities. •Ensure that hospital / health facility safety improvements be promptly done upon recognition in all hospitals / health facilities.
  • 42. Policy Statement on Safe Hospital / Safe Health Facility (from Ministry of Health) In particular, we recognize our responsibility to: •Review the policy statement and the national Safe Hospital / Health Facility Initiative or Program formally every three years. •Subject the national Safe Hospital / Health Facility Initiative or Program to independent audit every three years.
  • 43. Drafting of a 3-year Action Plan for Safe Hospitals (Ministry of Health)
  • 44. 3-year Action Plan with Timelines (Safe Hospital / Health Facility Initiative or Program) [After training on Safe Hospital / Health Facility Initiative or Program with baseline Safe Hospital / Health Facility Vulnerability Assessment data and action planning by the hospital / health facility participant - trainee for improvement of identified gaps]
  • 45. 3-year Action Plan with Timelines (Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Refinement of the baseline Safe Hospital / Health Facility Vulnerability Assessment data, particularly those with UNSURE of Status entries 1 week after training course Formulation of a 3-year action planning for improvement of identified gaps with prioritization on the critical ones and with an "as soon as possible" timeline 2 weeks after training course Presentation of 3-year action plan to top management for approval and budget 3 weeks after training course
  • 46. 3-year Action Plan with Timelines (Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Implementation of action plan based on agreed milestones Tracking of action plan implementation Quarterly basis Annual self-assessment using the same Safe Hospital / Health Facility Vulnerability Assessment Tool (done initially) End of 1st year; 2nd year; and 3rd year after training course
  • 47. 3-year Action Plan with Timelines (Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Presentation of results of tracking of action plan implementation and annual self-assessment on vulnerability to Top Management End of 1st year; 2nd year; and 3rd year after training course Submission of annual self-assessment on vulnerability to Ministry of Health End of 1st year; 2nd year; and 3rd year after training course Submission to external and field audit by the Ministry of Health or third party 2nd to 3rd year after training course
  • 48. 3-year Action Plan with Timelines (Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Review of the policy statement on the Safe Hospital / Health Facility Initiative or Program End of 3rd year after training course Independent audit of the Safe Hospital / Health Facility Initiative or Program End of 3rd year after training course
  • 49. Drafting of Policies for Safe Hospitals (Hospital / Health Facility)
  • 50. Policy Statement on Safe Hospital / Safe Health Facility (from Hospitals / Health Facilities)
  • 51. Policy Statement on Safe Hospital / Safe Health Facility (from Hospitals / Health Facilities) (Name of Hospital / Health Facility) is committed to developing a Safe Hospital / Health Facility Initiative or Program which shall strive to ensure that the hospital / health facility is safe during disasters and its services remain accessible and functioning, at maximum capacity and in the same facility immediately after a large scale disaster or emergency.
  • 52. Policy Statement on Safe Hospital / Safe Health Facility (from Hospitals / Health Facilities) In particular, we recognize our responsibility to: •Create a standing permanent committee on Safe Hospital / Health Facility which shall oversee the Safe Hospital / Health Facility Initiative or Program. •Ensure that all staff undergo training on Safe Hospital / Health Facility Initiative or Program.
  • 53. Policy Statement on Safe Hospital / Safe Health Facility (from Hospitals / Health Facilities) In particular, we recognize our responsibility to: •Ensure that a safe hospital / health facility assessment is regularly done (at least annually). •Ensure that hospital / health facility safety improvements be promptly done upon recognition.
  • 54. Policy Statement on Safe Hospital / Safe Health Facility (from Hospitals / Health Facilities) In particular, we recognize our responsibility to: •Review the policy statement and the Safe Hospital / Health Facility Initiative or Program formally every three years. •Subject the Safe Hospital / Health Facility Initiative or Program to independent audit every three years.
  • 55. Drafting of a 3-year Action Plan for Safe Hospitals (Hospital / Health Facility)
  • 56. 3-year Action Plan with Timelines (National Safe Hospital / Health Facility Initiative or Program) [After training course]
  • 57. 3-year Action Plan with Timelines (National Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Registry of all hospitals / health facilities in the country, stratified by regions, by cities, etc. 2 weeks after training course Development and publication of the country's Safe Hospital / Health Facility Vulnerability Assessment Tools for different categories of hospitals / health facilities 3 months after training course
  • 58. 3-year Action Plan with Timelines (National Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Training of all hospitals / health facilities on Safe Hospital / Health Facility Initiative or Program with baseline Safe Hospital / Health Facility Vulnerability Assessment data and action planning by the hospital / health facility participant - trainee for improvement of identified gaps within a 3-year period starting from right after the training and assessment session 1 year after training course
  • 59. 3-year Action Plan with Timelines (National Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Tracking of Safe Hospital / Health Facility Status of all hospitals / health facilities which have undergone training Submission of reports by all concerned hospitals / health facilities 1st, 2nd and 3rd year after training course Field audit of all concerned hospitals / health facilities 2nd to 3rd year after training course
  • 60. 3-year Action Plan with Timelines (National Safe Hospital / Health Facility Initiative or Program) Tasks / Activities Timeline Review of the policy statement on the national Safe Hospital / Health Facility Initiative or Program End of 3rd year after training course Independent audit of the national Safe Hospital / Health Facility Initiative or Program End of 3rd year after training course
  • 61. Closing: Module 3
  • 62. Module 3 Objectives At the end of this module, participants will be able to: 1.Utilize decision-making tools in identifying the most appropriate strategy for an identified goal or objective. 2.Prepare an action plan for three critical gaps in each of the three “Safe Hospitals” components. 3.Present action plan to hospital decision-makers.
  • 63. Module 3 Expected Outcomes At the end of this module, An action plan table showing the following: GAPS Intervention (strategy to reach objectives) Activities (detailed activities to achieve objectives) Timeline (when will it be done/ accomplished) Resources Responsible unit /person Structural Objectives Non -structural Objectives Functional Objectives
  • 64. Module 3 Expected Outcomes At the end of this module, Presentation of the written action plan mainly for sharing purpose Agreement to bring back to respective institution for further discussion and possible implementation
  • 65. Modules 2-3: Concept Map of Objectives & Expected Outputs Your HOSPITAL Identify potential hazards Do general risk analysis Hazards Vulnerabilities Risks Detailed Assessment of Vulnerabilities (Structural / Non-structural / Functional) Action Planning Weaknesses / Gaps Prioritized Gaps
  • 66. Drafting of Policies and Action Plan for Safe Hospitals (Ministry of Health / Hospitals / Health Facilities)
  • 67. Module 3 Any questions?
  • 68. Module 3: Action Planning for Safe Hospital The End

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