Your Legacy: Selecting and Preserving Your Department’s History in the Rush University Medical Center Archives
What is the Archives? The Archives is the historical voice of Rush University Medical Center and its predecessor instituti...
The Archives Assists Clients with Reference Questions <ul><li>External clients </li></ul><ul><ul><li>Genealogists </li></u...
The Archives interprets history for the public <ul><li>Interpretive exhibits in four campus locations </li></ul>Presentati...
The Archives Collects and Preserves Rush History Paper materials Photographs Artifacts
What does the Archives need? <ul><li>Items that tell the story of… </li></ul><ul><ul><li>How your department developed ove...
Which items tell the best stories? <ul><li>Meeting minutes </li></ul><ul><li>Monthly, Quarterly, and Annual Reports </li>...
The Archives limits its acceptance of … Duplicates Drafts Artifacts Items outside our collection scope
The Transfer Process <ul><li>Call an Archivist for advice on non-active records </li></ul><ul><ul><li>When in doubt, ask u...
What Happens Next? <ul><li>Archives staff processes the materials </li></ul><ul><ul><li>1. Weed out duplicates/ items outs...
What can you do today? Identify materials that tell the story of your department Designate a safe storage location, and ga...
What you save today determines what we know tomorrow
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Preserving departmental papers

Advice on preserving your departmental papers from Heather Stecklein of the Rush University Medical Center Archives.
Published on: Mar 4, 2016
Published in: Self Improvement      Education      
Source: www.slideshare.net


Transcripts - Preserving departmental papers

  • 1. Your Legacy: Selecting and Preserving Your Department’s History in the Rush University Medical Center Archives
  • 2. What is the Archives? The Archives is the historical voice of Rush University Medical Center and its predecessor institutions
  • 3. The Archives Assists Clients with Reference Questions <ul><li>External clients </li></ul><ul><ul><li>Genealogists </li></ul></ul><ul><ul><li>Authors </li></ul></ul><ul><ul><li>Historians </li></ul></ul><ul><ul><li>Students </li></ul></ul><ul><li>Internal clients from Rush </li></ul><ul><ul><li>Faculty, students, and staff </li></ul></ul><ul><li>Reference Services </li></ul><ul><ul><li>Locate sources in our collection </li></ul></ul><ul><ul><li>Photocopies and photo reproductions </li></ul></ul>
  • 4. The Archives interprets history for the public <ul><li>Interpretive exhibits in four campus locations </li></ul>Presentations on historical topics
  • 5. The Archives Collects and Preserves Rush History Paper materials Photographs Artifacts
  • 6. What does the Archives need? <ul><li>Items that tell the story of… </li></ul><ul><ul><li>How your department developed over time </li></ul></ul><ul><ul><li>How/when/where you made major decisions </li></ul></ul><ul><ul><li>Departmental and individual accomplishments </li></ul></ul><ul><ul><li>Plans that weren’t successful </li></ul></ul><ul><ul><li>The ordinary daily operations and roles of your department </li></ul></ul>
  • 7. Which items tell the best stories? <ul><li>Meeting minutes </li></ul><ul><li>Monthly, Quarterly, and Annual Reports </li></ul><ul><li>Publications/handouts </li></ul><ul><li>Photographs </li></ul><ul><li>Memoirs, personal remembrances </li></ul><ul><li>Artifacts and memorabilia with noted significance </li></ul>
  • 8. The Archives limits its acceptance of … Duplicates Drafts Artifacts Items outside our collection scope
  • 9. The Transfer Process <ul><li>Call an Archivist for advice on non-active records </li></ul><ul><ul><li>When in doubt, ask us before you dispose of records </li></ul></ul><ul><ul><li>We can tell you what we have and what we still need from your department </li></ul></ul><ul><li>Complete transfer form and arrange pickup </li></ul>
  • 10. What Happens Next? <ul><li>Archives staff processes the materials </li></ul><ul><ul><li>1. Weed out duplicates/ items outside of scope </li></ul></ul><ul><ul><li>2. Perform preservation work on materials </li></ul></ul><ul><ul><li>3. Sort items into collections and series </li></ul></ul><ul><ul><li>4. Create finding aid guide to materials/ add to our automated database </li></ul></ul>
  • 11. What can you do today? Identify materials that tell the story of your department Designate a safe storage location, and gather preservation materials together Contact the Archives regularly for transfer of materials
  • 12. What you save today determines what we know tomorrow

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