National Agricultural Information and
Knowledge Management System
User Manual
Version 2.0
Food and Agriculture Organizatio...
National Agricultural Information and Knowledge Management System
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Table of Contents
1 Introduction on NAIS 7
1.1 What is...
Table of Contents
Reject Records -----------------------------------------------------------------------------------------...
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Table of Contents
11 Good Practices Information Manage...
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Introduction
In this section, you will learn about the...
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1.1 What is NAIS?
National Agricultural Information an...
3. Create awareness at various policymaking and technical levels within member countries on
the importance of the developm...
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 Private sector involved in agricultural and rural d...
Figure 1: System Components
There are modules to be explained in this user manual (Institutions, Experts, Projects,
Public...
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Getting started with Front
end Interface
In this sect...
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2 Users and their capabilities
Figure 2: Users and th...
1. Access Function:
How to start the Front end interface?
1. Open the browser.
2. Write in Address : http://sudanagricultu...
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2. Browse Function:
The user of the website can brows...
Figure 4: Publication by Subject
1. Repeat steps 1 and 2 in exercise 2.1.1.
2. Click Publications by Type
Publications aut...
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Figure 5: Publications by Type
1. Repeat steps 1 and ...
Figure 6: All Publications
2.2 Browsing Projects
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Projects on the hom...
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Figure 7: Completed Projects
2.3 Browsing Experts
1.
...
Figure 8: All Experts
2.4 Browsing Institutions
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Institutions on the ...
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Figure 9: Institutions
3. Search Function:
The networ...
Figure 10: Search for Projects
Note:
- Users can change the language of the NAIS from Language in the Header.
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Getting started with Back
End Interface
In this secti...
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1. Back End Interface
The backend interface is compos...
System Management component enables the National Administrator and Institution
administrators to assign system administrat...
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3. Types of Back end users and their roles
User Name ...
Data Entry
The Data Entry is assigned by Institution administrator to
institutions and is responsible for
1- Add/Reject/De...
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(Figure 3): Modules Workflow
Module Workflow
DataEntr...
5- Record Status and Administrator
Record Status Administrator State Description
Work in
Progress
Data Entry Draft records...
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System Management
In this section, you learn about ho...
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System Management
The System management module is an ...
National Administrator
The following operations are carried by the National Administrator on User manager and
Institutions...
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1.2 Editing Institutions
1. Repeat steps from 1 to 3 ...
Figure 6: Organization information
1.4 Export XML or View Institutions information
1. Repeat steps from 1 to 3 in exercise...
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1.5 Manage institution’s users
The National Administr...
1.5.2 Edit System Administrator Data (Institution Administrator)
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To Edit I...
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Figure 9: Alternative Language Page
2. Institution Ad...
4. Click Save.
The Agriculture sub institution is added under the high level institution.
2.2 Editing Institutions
1. Repe...
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The Institution information will be displayed.
2.5 Ma...
2.5.2 Editing Institution Data Entry to an Institution
1. Repeat steps from 1 to 3 in exercise 1.1.
2. To Edit Institution...
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Experts Information
Management System
In this section...
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Experts Module
The Experts/Personnel module is an int...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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1.2 Edit/Delete/send/View an Expert Record
1. Repeat ...
Figure 11: Add- Edit Experts page
Figure 12: Work in progress
Delete, Send and Add New View, Edit, Related Link
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1.3 Displaying Experts’ Records Status
The Experts’ r...
2. Institution Administrator
The Institution Administrator receives Experts’ records from Data Entry. The following
operat...
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1.5 Edit/Delete/Reject Experts’ records
1. Repeat ste...
1.6 Delete Experts’ records
1. Repeat steps 1 to 3 in exercise 2.1.
2. To delete an Expert record, select the record then ...
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Projects Information
Management System
In this sectio...
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Projects Module
The Projects module is an integrated ...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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5. To send a Project record to Institution Admin for ...
Figure 17: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying Projects’ Records Status
The Projects’ reco...
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All Published Projects’ records will be displayed.
5....
Figure 18: Institution Admin Project main page
To be Published and published View, Edit
2.2 Edit/Delete/Reject Projects’ r...
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Figure 19: Projects Edit main page
2.3 Delete Project...
Note: The Institute admin can view the Project’s record by clicking on view (Figure 18), and can
add new record to be publ...
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Publications Information
Management System
In this se...
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Publications Module
The Publications module is an int...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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5. To send a Publication record to Institution Admin ...
Figure 22: Work in progress
Delete, Send and Add New View, Edit, AGROVOC
1.3 Displaying Publications’ Records Status
The P...
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4. To display records approved by Institution Admin a...
Figure 23: Institution Admin Publication main page
To be Published and published View, Edit, AGROVOC
2.2 Edit/Delete/Rejec...
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Figure 24: Publications Edit main page
2.3 Delete Pub...
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News Information
Management System
In this section, y...
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News Module
The News module is an integrated part of ...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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5. To send a News record to Institution Admin for app...
Figure 28: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying News’ Records Status
The News’ records have...
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All Published News’ records will be displayed.
5. To ...
Figure 29: Institution Admin News main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Reject...
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2.3 Delete News’ records
1. Repeat steps 1 to 3 in ex...
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Events Information
Management System
In this section,...
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Events Module
The Events module is an integrated part...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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5. To send an Event record to Institution Admin for a...
Figure 33: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying Events’ Records Status
The Events’ records ...
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5. To display records that are rejected by institutio...
Figure 34: Institution Admin Event main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Rejec...
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Figure 35: Events Edit main page
2.4 Reject Events’ r...
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RSS Information
Management System
In this section, yo...
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RSS Module
The RSS module is an integrated part of NA...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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After sending the record to the institution Admin, da...
1.3 Displaying RSS’ Records Status
The RSS’ records have progress stages which are:
1. Work in Progress: are records added...
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2. Institution Administrator
The Institution Adminis...
2.2 Edit/Delete/Reject RSS’ records
1. Repeat steps 1 to 3 in exercise 2.1.
2. To edit an RSS record, select the record th...
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2.4 Reject RSS’ records
1. Repeat steps 1 to 3 in ex...
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Good Practices / Success
Stories Information
Managem...
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Good Practices Modules
The Good Practices module is ...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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5. To send a Good Practices record to Institution Ad...
Figure 43: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying Good Practices’ Records Status
The Good Pra...
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All Published Good Practices’ records will be displa...
Figure 44: Institution Admin Good Practices main page
To be Published and published View, Edit
2.2 Edit/Delete/Reject Good...
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2.3 Delete Good Practices’ records
1. Repeat steps 1...
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Country Reports
Information Management
System
In thi...
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Country Reports Module
The Country Reports module is...
1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
op...
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After sending the record to the institution Admin, d...
Figure 48: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying Country Reports’ Records Status
The Country...
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All Published Country Reports’ records will be displ...
2.2 Edit/Delete/Reject Country Reports’ records
1. Repeat steps 1 to 3 in exercise 2.1.
2. To edit a Country Reports recor...
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2.4 Reject Country Reports’ records
1. Repeat steps ...
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
National Agricultural Information System of Sudan - User Manual English
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National Agricultural Information System of Sudan - User Manual English

Published on: Mar 3, 2016
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Transcripts - National Agricultural Information System of Sudan - User Manual English

  • 1. National Agricultural Information and Knowledge Management System User Manual Version 2.0 Food and Agriculture Organization of the United Nations Regional Office for the Near East and North Africa FAO, 2014
  • 2. National Agricultural Information and Knowledge Management System 3 Table of Contents 1 Introduction on NAIS 7 1.1 What is NAIS ---------------------------------------------------------------------------------------------- 9 1.2 Objectives of NAIS -------------------------------------------------------------------------------------- 9 1.3 NAIS Interfaces ------------------------------------------------------------------------------------------- 10 1.4 Identifying NAIS Modules ----------------------------------------------------------------------------- 11 2 Getting started with “NAIS” Frontend 13 2.1 Users and their capabilities ---------------------------------------------------------------------------------- 15 Access Function ------------------------------------------------------------------------------------------------- Browse Function ------------------------------------------------------------------------------------------------ Search Function ------------------------------------------------------------------------------------------------- 3 Getting started with “NAIS” Backend 25 3.1 Backend interface ---------------------------------------------------------------------------------------------- 27 3.2 Backend users --------------------------------------------------------------------------------------------------- 29 3.3 Types of Backend users and their roles ------------------------------------------------------------------ 30 3.4 Modules Workflow -------------------------------------------------------------------------------------------- 31 3.5 Record States and Administrator -------------------------------------------------------------------------- 33 4 User Managers and Institutions Information Management Module 33 4.1 Regional Administrator --------------------------------------------------------------------------------------- 36 Adding higher level Institutions and sub institution ---------------------------------------------------- Deleting/Editing Institutions --------------------------------------------------------------------------------- Manage (Assign/Edit/Disable) Institution Administrators -------------------------------------------- 4.2 Institution Administrator ------------------------------------------------------------------------------------- 41 Adding/Deleting/ Editing Institutions under her authority ------------------------------------------- Manage (Assign/Edit/Disable) Institution Data Entry to institutions ------------------------------- 5 Experts Information Management Module 45 5.1 Institution Data Entry ----------------------------------------------------------------------------------------- 48 Add Records ------------------------------------------------------------------------------------------------------ Edit/Delete Records -------------------------------------------------------------------------------------------- Display Records Status ----------------------------------------------------------------------------------------- 5.2 Institution Administrator ------------------------------------------------------------------------------------- 52 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- 6 Projects Information Management Module 55 6.1 Institution Data Entry ----------------------------------------------------------------------------------------- 58 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 6.2 Institution Administrator ------------------------------------------------------------------------------------- 61 Add/Edit/Delete Records -------------------------------------------------------------------------------------
  • 3. Table of Contents Reject Records -------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- 7 Publications Information Management Module 65 7.1 Institution Data Entry ----------------------------------------------------------------------------------------- 68 Add Records ------------------------------------------------------------------------------------------------------ Edit/Delete Records -------------------------------------------------------------------------------------------- Display Records Status ----------------------------------------------------------------------------------------- 7.2 Institution Administrator ------------------------------------------------------------------------------------- 71 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records --------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- Import XML Files ------------------------------------------------------------------------------------------------ 8 News Information Management Module 75 8.1 Institution Data Entry ----------------------------------------------------------------------------------------- 78 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 8.2 Institution Administrator ------------------------------------------------------------------------------------- 81 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- 9 Events Information Management Module 85 9.1 Institution Data Entry ----------------------------------------------------------------------------------------- 88 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 9.2 Institution Administrator ------------------------------------------------------------------------------------- 91 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- 10 RSS Information Management Module 95 10.1 Institution Data Entry ----------------------------------------------------------------------------------------- 98 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 10.2 Institution Administrator ------------------------------------------------------------------------------------- 101 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records -------------------------------------------------------------------------------------------------
  • 4. National Agricultural Information and Knowledge Management System 5 Table of Contents 11 Good Practices Information Management Module 105 11.1 Institution Data Entry ----------------------------------------------------------------------------------------- 108 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 11.2 Institution Administrator ------------------------------------------------------------------------------------- 111 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records ------------------------------------------------------------------------------------------------- 12 Country Reports Information Management Module 115 12.1 Institution Data Entry ----------------------------------------------------------------------------------------- 117 Add Records ----------------------------------------------------------------------------------------------------- Edit/Delete Records ------------------------------------------------------------------------------------------- Display Records Status ---------------------------------------------------------------------------------------- 12.2 Institution Administrator ------------------------------------------------------------------------------------- 121 Add/Edit/Delete Records ------------------------------------------------------------------------------------- Reject Records -------------------------------------------------------------------------------------------------- Publish Records -------------------------------------------------------------------------------------------------
  • 5. National Agricultural Information and Knowledge Management System 7 Introduction In this section, you will learn about the objectives and outputs of this system which provides National Agricultural Information and Knowledge Management System and you are going to learn about the modules of this system.
  • 6. National Agricultural Information and Knowledge Management System 9 1.1 What is NAIS? National Agricultural Information and Knowledge Management System (NAIS) is a national platform for Information and knowledge sharing and exchange for Agricultural Research and Development (ARD) for target groups and stakeholders in the country. 1.2 What are the Objectives of NAIS? The objectives of the National Agricultural Information and Knowledge Management System (NAIS) are: 1. To strengthen the capacity of the Ministry of Agriculture and other stakeholders to establish an effective and efficient information system that will support agricultural development and ensure food security at a country level, based on the needs and demands of its stakeholders and integrating the various resources in the MOA and NARIs. 2. To serve as an information and knowledge repository/exchange mechanism at the national level and a gateway to the national knowledge systems for Agricultural Research and Development (ARD) at a country level, aiming for strengthening, coordinating, and adding value to initiatives by national programs and regional organizations in order to increase agricultural production and improve food security for the benefit of improving performance of farmers and agrarian businesses. 1.3 What are the expected outcomes of NAIS? The development of a relevant, effective and harmonized National Agricultural Information and Knowledge Management System (NAIS) is expected to lead NARIs, MOA and other ministries/ stakeholders to the following outcome: 1. Improve the capacity to access and exchange information, and to convert it into useful knowledge, as it is very essential for the development objectives of poverty eradication, food security, sustainable development and increased productivity and competitiveness. 2. Preserve needed resources, make maximize use of the results of other projects and database applications, prevent redundancy and duplication of data and efforts, and ensure maximum co-ordination among various agricultural institutes, programs and personnel for the benefit of agricultural development and food security.
  • 7. 3. Create awareness at various policymaking and technical levels within member countries on the importance of the development of agricultural through an integrated approach. 4. Allow joint programs to be developed for the exchange of experiences and expertise and organization of training courses, workshops and conferences for the effective use and sharing of transferable technical information and skills. 5. Enhance cooperation for the analysis and solution of common problems through joint research and development projects. 6. Contribute to the research and growers in developing good agricultural practices for NAIS by facilitating exchange of information and good practices and putting into place a system of continuous technology adaptation and improvement that is anchored in environmentally and economic sustainability. 7. Mobilize the collective efforts of the interesting institutions or countries in the region towards promotion of production, protection, utilization, and economic return, enhancement of the product quality, conservation of the eco-system and natural resources and development of agricultural production and protection management applications. 8. Contribute to the formulation of national networks in each country to strengthen collaboration among national institutions, non-governmental organizations, private sector and universities. 1.4 Who are NAIS Stakeholders? The following groups of stakeholders in the MOA were identified in a preliminary way, and it was recognized that these groups and their needs and demands needed to be further defined:  Agricultural Research Institutes (ARI) of NARS  Policy-makers in agriculture and rural development, especially in the MOA and NARIs.  Department heads and professional technical officers within the MOA and NARIs.  Other Ministries related to rural development.  Universities and colleges with agriculturally-related faculties and departments.  Farmers’ and producers’ organizations.  Credit and marketing associations and Chambers of Commerce.
  • 8. National Agricultural Information and Knowledge Management System 11  Private sector involved in agricultural and rural development.  Non-Governmental Organizations involved in agricultural development and food security.  Regional and International Organizations involved in agricultural development and food security.  General Public. 1.5 The Application Interfaces NAIS is composed of two interfaces: 1- Back end Interface: The backend components provide the data management functionalities that enable system administrators to input/update/delete data items into the NAIS database. These components are accessible by system administrators only. 2- Front end Interface: The front end components provide the information browsing and retrieval functionalities, and are available to any site user. 1.6 Identifying System Modules From a design point of view the NAIS system is organized as shown in the following Figure:
  • 9. Figure 1: System Components There are modules to be explained in this user manual (Institutions, Experts, Projects, Publications, Events, Online Events, News, Online News, RSS, Good Practices, Country Reports, Focal points and Links) . News Events Other Modules RSS LinksCountry ReportsGood PracticesFocal points Researchers Experts Institutions NAIS System Modules Publications Projects
  • 10. National Agricultural Information and Knowledge Management System 13 Getting started with Front end Interface In this section, you learn about accessing, browsing and searching the front end modules that are available to any user. The Modules to be explained in this section are Publication, Projects, Experts/ Researchers, Institutions and other modules.
  • 11. National Agricultural Information and Knowledge Management System 15 2 Users and their capabilities Figure 2: Users and their capabilities with front end components As shown in the above Figure any user for the front end interface of NAIS can perform three functions (retrieval, browsing and accessing). The next section will explain the three functions performed by any user in NAIS 1. Access Function. 2. Browse Function. 3. Search Function. Access Browse Search
  • 12. 1. Access Function: How to start the Front end interface? 1. Open the browser. 2. Write in Address : http://sudanagriculture.net/ 3. The website will be displayed in the browser as shown below. 4. The user selects the Website Language from the Header (Figure 3). Figure 3: Home page Exercise 1.1
  • 13. National Agricultural Information and Knowledge Management System 17 2. Browse Function: The user of the website can browse various components of the system. 2.1 Browsing Publications 1. Repeat steps from 1 to 4 in exercise 1.1. 2. Click Publications on the Header menu of the home page. Submenu will be displayed in under Header menu (Publications by Type, Publication by Subject and other …) (Figure 4). 3. Click Publications by Subject Categorized Publications authored by researchers will be displayed. 4. click on the subcategory Legislation under main category Administration and Legislation (Figure 4) Legislation main page will be displayed containing all documents related to Legislation. 5. You can display information about each document: Click Authors: to display authors of the document. Click AGROVOC: to display keywords for the document. Click Download: to download the document in PDF format. Click View: to view the details of the document. Exercise 2.1.1
  • 14. Figure 4: Publication by Subject 1. Repeat steps 1 and 2 in exercise 2.1.1. 2. Click Publications by Type Publications authored by researchers will be displayed categorized by type as conference, dictionary and thesis….Etc (Figure 5). 3. Click Bibliography (Figure 5) All Publications under that type will be displayed where you can click on any document and display information about that chosen document. Exercise 2.1.2
  • 15. National Agricultural Information and Knowledge Management System 19 Figure 5: Publications by Type 1. Repeat steps 1 and 2 in exercise 2.1.1. 2. Click Publications All publications will be displayed regardless of type or subject (Figure 6). Exercise 2.1.3
  • 16. Figure 6: All Publications 2.2 Browsing Projects 1. Repeat steps from 1 to 4 in exercise 1.1. 2. Click Projects on the home page. Submenu will be displayed under Header menu (Completed Projects, In Progress Projects and Advanced Search for projects) (Figure 7). 3. Click Completed Projects. 4. Click on a project title under completed project Information about this project is displayed for example Project type, Dates, Participated Donors …Etc. Exercise 2.2.1
  • 17. National Agricultural Information and Knowledge Management System 21 Figure 7: Completed Projects 2.3 Browsing Experts 1. 1. Repeat steps from 1 to 4 in exercise 1.1. 2. Click Experts on the Header menu of the home page. Submenu will be displayed under header menu (Statistics) (Figure 8) 3. Click All Experts. List of researchers are displayed (Figure 8). 4. Click on More Details. Personal and Technical Information about the researcher is displayed as contact information, department …Etc. Exercise 2.3.1
  • 18. Figure 8: All Experts 2.4 Browsing Institutions 1. Repeat steps from 1 to 4 in exercise 1.1. 2. Click Institutions on the Header menu of the home page. 3. Display the institutions’ data (Figure9). 4. Click XML. Institution data will be displayed in XML format. 5. Click View. Institution full record is displayed. 6. Click Internal Link. Internal link related to that institution is displayed. Exercise 2.4.1
  • 19. National Agricultural Information and Knowledge Management System 23 Figure 9: Institutions 3. Search Function: The network user can search Publications, Projects, Experts, News, Events, and other modules. 3.1 Searching Projects 1. Repeat steps from 1 to 4 in exercise 1.1. 2. Click Projects then Advanced Search. You can search for Projects by country, topic (Figure 10). Exercise 3.1
  • 20. Figure 10: Search for Projects Note: - Users can change the language of the NAIS from Language in the Header.
  • 21. National Agricultural Information and Knowledge Management System 25 Getting started with Back End Interface In this section, you learn about different types of users involved in the process of data entry, approval, and publication of entered data to the web and learn about their roles. The process of adding, approving or publishing data is best illustrated through a number of workflow scenarios which are provided in this section.
  • 22. National Agricultural Information and Knowledge Management System 27 1. Back End Interface The backend interface is composed of five components (Top Menu): 1- Modules, 2- Dictionary, 3- System Management, 4- Change password, and 5- System Status Reports The backend modules (Projects, Experts, Publications, Focal points, Events, Online Events, News, Online News, Links, Country Reports, Good practices, and RSS) provide the data management functionalities that enable system administrators to view/add/edit/delete data items into the database. These components are accessible by system administrators only (Figure 1). Figure 1: Back end Interface The dictionary component enables the National Administrator (only) to translate the backend and frontend interfaces to different languages. Change Password component enables the Institution administrators to change password of system users.
  • 23. System Management component enables the National Administrator and Institution administrators to assign system administrators to various institutions in the system. System Status Reports component enables system administrator to view log file about system users under his authority (ex: who logged to the system and changes done by users) 2. Back end users The System has several types of users; each user has his own responsibilities. These users are National Administrator, Institution Administrator, and Data Entry. Each user has his own user name and password to login to the system with his specified authority. The responsibility of each system user is illustrated in the following table. Figure 2: Users and their capabilities with Back end components Add New Edit Delete Publish Reject
  • 24. National Agricultural Information and Knowledge Management System 29 3. Types of Back end users and their roles User Name Responsibility National Administrator Each country has its own National Administrator who is responsible for 1- Adding/Deleting/Editing/Export XML and View Institutions. 2- Assign Institution Administrators to institutions. 3- Add alternative languages to the institution. 4- Edit/Delete other modules as Links, Error Manager and Template Manager. 5- Delete other modules as online Events and Online News. 6- translate the backend and frontend interfaces to different languages Institution Administrator The Institution Administrator is assigned by National Administrator to administrate delegated institutions and is responsible for 1- Adding/Deleting/Editing//Export/View Institutions under his authority. 2- Add alternative languages to the institution 3- Assign Institution Data Entry to institutions. 4- Add/Publish/Reject/Delete/Edit and view (Projects, Experts, Publications, Focal points, Events, Online Events, News, Online News, Links, Country Reports, Good Practices, and RSS) sent by Institution Data Entry. 5- Add/Publish/Delete/Edit/Menu Setup/Link Setup and view (Page Creator) 6- Add AGROVOC in Publications, Projects or Experts Note: Institution administrators can add directly any module under their authorities to the frontend interface.
  • 25. Data Entry The Data Entry is assigned by Institution administrator to institutions and is responsible for 1- Add/Reject/Delete/Edit and view (Projects, Experts, Publications, Focal points, Events, Online Events, News, Online News, Links, Country Reports, Good Practices, and RSS) under his authority. 2- Send all items to Institution Administrator for approval. 4- Modules Workflow In this scenario (Figure 3), a data entry may add a new record (Projects, Experts, Publications, Focal points, Events, News or any module under his authority), and has authority to Edit or Delete them at any point in time until s/he submits it for approval. The record state now is called “work in progress” The Data Entry sends the record to Institute Administrator for approval. Once it reaches the “To be published” state, the Data Entry will no longer have any access to it unless it gets rejected by Institute Administrator. The Institute Administrator has authority to edit, Reject to data entry and delete any record before publishing, and to publish it as well. The record state now is called “Published”. Note: The Institute Administrator has authority to add directly any module under his authority to the front-end interface.
  • 26. National Agricultural Information and Knowledge Management System 31 (Figure 3): Modules Workflow Module Workflow DataEntryInstitutionAdmin Insert a Record Record (Work in progress) Sent to be published Record Need to be published EditDelete Delete Edit Publish Published Record Delete Edit Reject
  • 27. 5- Record Status and Administrator Record Status Administrator State Description Work in Progress Data Entry Draft records added and are not sent yet to Institution Admin for approval. The data entry still has authority to edit or delete the record. To be Published Institute Admin Records sent by data entry to Institution admin to be revised and approved by institute admin. The institute admin has authority to accept, edit, reject or delete the record. The data entry in this state has no authority on the record. Published Institute Admin Records accepted by institute admin will be published in the front-end interface. Rejected by Publisher Institute Data Entry Records that are rejected by Institution Admin, return back to Data Entry where he can edit, Delete, resend to Institution Admin.
  • 28. National Agricultural Information and Knowledge Management System 33 System Management In this section, you learn about how system administrators manage user managers and institutions component using back end interface.
  • 29. National Agricultural Information and Knowledge Management System 35 System Management The System management module is an integrated part of NAIS. The back end system of the System management module enables system administrators to Add/Update/Delete institutions’ data and manages system users. There are two responsible users: 1. National Administrator The National Administrator is responsible for: 1- Adding higher level Institutions and sub institutions. 2- Deleting/Editing Institutions. 3- Manage (Assign/Edit/Disable) Institution Administrators. 2. Institution Administrator The Institution Administrator is assigned to specific Institution and can manage this institution and all sub institutions under it. The Institution Administrator can’t view institutions that are not under his responsibility. He is responsible for: 1- Adding/ Deleting/ Editing Institutions under his authority. 2- Manage (Assign/Edit/Disable) Institution Data Entry to institutions. We will first explain the National Administrator responsibilities and after that the Institution Administrator.
  • 30. National Administrator The following operations are carried by the National Administrator on User manager and Institutions Module. 1.1 Adding Institutions 1. Login to back end interface by typing National admin username and password then click login (Figure 4). The back end home page is displayed (Figure 1). 2. Click System Management. The System Management main page is displayed (figure 5). 3. Click (+) beside NAIS Network All institutions will be displayed (figure 4). 4. To add an institution (ex. NAIS Institute), click the name of the institute that you want to add a new institute below it, and then click Adding New (Figure 5). The organization information page will be displayed (Figure 6). 5. Type the organization information then click save. The NAIS institute is added under its parent institution hierarchy tree. Figure 4: Back End Login Page Exercise 1.1
  • 31. National Agricultural Information and Knowledge Management System 37 1.2 Editing Institutions 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To modify data of an institution, click the name of the Institute to be edited (ex. NAIS institute), then click Edit (Figure 5). The institute information page will be displayed. 3. Edit the institution’s fields then click save. The institution record is edited. 1.3 Deleting Institutions 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To delete an institution, click the name of the institute to be deleted (ex. NAIS institute), then click Delete (Figure 5). The Institution will be deleted. Figure 5: The Institutions main page Exercise 1.2 Exercise 1.3
  • 32. Figure 6: Organization information 1.4 Export XML or View Institutions information 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. NAIS institute), then click Export (Figure 5). The Institution information will be viewed in the form of XML file. 3. To display an institution information, click the name of the institute to be viewed (ex. NAIS institute), then click View (Figure 5). The Institution information will be displayed. Exercise 1.4
  • 33. National Agricultural Information and Knowledge Management System 39 1.5 Manage institution’s users The National Administrator can manage users of Institutions by Adding/ Editing/ Disabling Institution Administrator to an Institution. 1.5.1 Adding System Administrator (Institution Administrator) 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To assign Institution Admin to an institution, click institution name (ex. NAIS institute) then click Users link (figure 5). The New User Information form will be displayed (Figure 7). 3. Fill in the form fields by entering the new user information then click save (figure 7). Institution Admin is now added and can manage the institution. Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 7). Figure 7: User Information Page Exercise 1.5.1
  • 34. 1.5.2 Edit System Administrator Data (Institution Administrator) 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To Edit Institution Admin information, click institution name (ex. NAIS institute) then click Users link (figure 5). The New User Information form will display. 3. To Edit Institution Admin information, click the name of the admin from the user information table displayed at the right of the page (Figure 7). 4. Edit the user information (User Type, Status (Enable, Disable), Password, E-mail or Disciplines). 5. Click save Administrator information is saved. 1.6 Change the Institutions’ displayed language 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To change an institution displayed language, click the name of the institute (ex. NAIS institute), then click Alternative language (Figure 5). The Institution information will be displayed. 3. Choose the language from the organization information combo box then start to type institution information in the chosen language (Figure 8) then click save. The new Institution language will be displayed in the institution main page. Note: Both national and institute admin can change the institution displayed language. Exercise 1.5.2 Exercise 1.6
  • 35. National Agricultural Information and Knowledge Management System 41 Figure 9: Alternative Language Page 2. Institution Administrator The Institution Administrator is assigned by National Administrator to administrate certain institution. The following operations are carried by the Institution Administrator on Institutions under his authority. 2.1 Adding Institutions under Institution Admin authority 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To add an institution (ex. Agriculture), click the name of the institute that you want to add a new institute below it, and then click Adding New (Figure 5). The organization information page will be displayed (Figure 3). 3. Type the organization information then click save. The Agriculture institute is added under its parent institution hierarchy tree Exercise 2.1
  • 36. 4. Click Save. The Agriculture sub institution is added under the high level institution. 2.2 Editing Institutions 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To modify data of an institution, click the name of the Institute to be edited (ex. Agriculture), then click Edit (Figure 5). The institute information page will be displayed. 3. Edit the institution’s fields then click save. The institution record is edited. 2.3 Deleting Institutions. 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To delete an institution, click the name of the institute to be deleted (ex. Agriculture), then click Delete (Figure 5). The Institution will be deleted. 2.4 Export XML or View Institutions information 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To view an institution information in XML file form, click the name of the institute to be viewed in XML form (ex. Agriculture), then click Export (Figure 5). The Institution information will be viewed in XML file form. 3. To display an institution information, click the name of the institute to be viewed (ex. Agriculture), then click View (Figure 5). Exercise 2.2 Exercise 2.3 Exercise 1.4
  • 37. National Agricultural Information and Knowledge Management System 43 The Institution information will be displayed. 2.5 Manage institution’s users The Institution Administrator can manage users of Institutions by Adding/ Editing/Disable Data Entry to an institution. 2.5.1 Adding Institution Data Entry 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To assign Institution Data Entry to an institution, click institution name (ex. Agriculture) then click Users link (figure 5). The New User Information form will display. 3. Fill in the form fields by entering the new user information then click save (figure 9). Institution Data Entry is now added and can manage the institution. Note: Information about system users (Name, Status and Type) are displayed in the right side of the page (Figure 9). Figure 9: User Information Page Exercise 2.5.1
  • 38. 2.5.2 Editing Institution Data Entry to an Institution 1. Repeat steps from 1 to 3 in exercise 1.1. 2. To Edit Institution Data Entry information, click institution name (ex. Agriculture) then click Users link (figure 5). The New User Information form will display. 3. To Edit Institution Data Entry information, click the name of the Data Entry from the user information table displayed at the right of the page (Figure 9). 4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or Disciplines). 5. Click save Data Entry data is saved. Exercise 2.5.2
  • 39. National Agricultural Information and Knowledge Management System 45 Experts Information Management System In this section, you will learn about how system administrators manage Experts Module using back end interface.
  • 40. National Agricultural Information and Knowledge Management System 47 Experts Module The Experts/Personnel module is an integrated part of NAIS. The back end system of the experts/Personnel module enables system administrators to Add/Update/ Delete and View Experts' data. There are two users responsible for administrating Experts Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Experts’ Records. 2. Edit/Delete Experts’ Records that are added but not yet sent to Institution Administrator. 3. Display Experts’ Records Status. 2. Institution Administrator The Institution Administrator receives Experts’ records from Data Entry and has authority to: 1. Publish Experts’ records. 2. Edit Experts’ records. 3. Delete Experts’ records. 4. Reject Experts’ records. Note: The institution admin can add any expert’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 41. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Experts Module 1.1 Adding a New Expert 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (figure 1). 3. Click Experts link in the Modules main page. The Experts main page is displayed (Figure 10). 4. Click Add New link in the Experts main page (Figure 10). The Add-Edit Experts main page is displayed (Figure 11). 5. Type the Experts’ information in the displayed form then click Submit then Exit (Figure 11). The Expert record is added but not sent to the institution admin. To view the added Expert, click work in progress in the Experts main page (Figure 10). Note: In the Add-Edit Experts page, the data entry can add more information about the expert than what displayed in the form, through using the tabs of communications, languages, field of expertise, education, employment record, publications, projects and evaluation, and when finish click save then Exit( Figure 12). Exercise 1.1
  • 42. National Agricultural Information and Knowledge Management System 49 1.2 Edit/Delete/send/View an Expert Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 12). All Experts records added but not send to institution admin will be displayed (Figure 12). 3. To delete a record, select the Expert record then click Delete (Figure 12). The record will be deleted. 4. To update a record, select the Expert record then click Edit (Figure 12) then change the fields to be updated and click Submit (Figure 11). The record will be updated 5. To send an Expert record to Institution Admin for approval, select the expert record need to be sent then click Send (Figure 12). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View an Expert record, Click View (Figure 12). Figure 10: Experts main page Add New Work in progress, published, to be published, rejected by publisher Exercise 1.2
  • 43. Figure 11: Add- Edit Experts page Figure 12: Work in progress Delete, Send and Add New View, Edit, Related Link
  • 44. National Agricultural Information and Knowledge Management System 51 1.3 Displaying Experts’ Records Status The Experts’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 12). All Experts’ records added but not yet sent for approval will be displayed (Figure 12). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 12). All Experts’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 12). All Published Experts’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 12). All rejected Experts’ records will be displayed. Exercise 1.3
  • 45. 2. Institution Administrator The Institution Administrator receives Experts’ records from Data Entry. The following operations are carried by the Institution Administrator on Experts Module. 1.4 Publish Experts’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (figure 1). 3. Click Experts link in the Modules main page. The Experts main page is displayed (Figure 13). 4. The Institution Admin can click on to be published (Figure 13) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 13). The record will be published on the front end interface. Figure 13: Institution Admin Experts main page To be Published and published View, Edit, related link Exercise 2.1
  • 46. National Agricultural Information and Knowledge Management System 53 1.5 Edit/Delete/Reject Experts’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit an Expert record, select the record then click Edit (Figure 13). The Edit Expert information page is displayed (Figure 14). 3. Edit the experts’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Figure 14: Experts Edit main page Exercise 2.2
  • 47. 1.6 Delete Experts’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete an Expert record, select the record then click Delete (Figure 13). The Record will be deleted. 1.7 Reject Experts’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject an Expert record, select the record then click Reject (Figure 13). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the Expert’s record by clicking on view (Figure 13), and can add new record to be published directly by clicking on Add New (Figure 13). 1.8 Displaying Experts’ Records Status The Institution Admin can display Experts’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.3 Exercise 2.4
  • 48. National Agricultural Information and Knowledge Management System 55 Projects Information Management System In this section, you will learn about how system administrators manage Projects Module using back end interface.
  • 49. National Agricultural Information and Knowledge Management System 57 Projects Module The Projects module is an integrated part of NAIS. The back end system of the Projects module enables system administrators to Add/Update/ Delete and View Projects' data. There are two users responsible for administrating Projects Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Projects’ Records. 2. Edit/Delete Projects’ Records that are added but not yet sent to Institution Administrator. 3. Display Projects’ Records Status. 2. Institution Administrator The Institution Administrator receives Projects’ records from Data Entry and has authority to: 1. Publish Projects’ records. 2. Edit Projects’ records. 3. Delete Projects’ records. 4. Reject Projects’ records. Note: The institution admin can add any Project’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 50. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Projects Module 1.1 Adding a New Project 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 1). 3. Click Projects link in the Modules main page. The Projects main page is displayed (Figure 15). 4. Click Add New link in the Projects main page (Figure 15). The Add-Edit Projects main page is displayed (Figure 16). 5. Type the Projects’ information in the displayed form then click Submit then Exit (Figure 16). The Project record is added but not sent to the institution admin. To view the added Project, click work in progress in the Projects main page (Figure 15). 1.2 Edit/Delete/send/View an Project Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 17). All Projects records added but not send to institution admin will be displayed (Figure 17). 3. To delete a record, select the Project record then click Delete (Figure 17). The record will be deleted. 4. To update a record, select the Project record then click Edit (Figure 17) then change the fields to be updated and click Submit (Figure 16). The record will be updated. Exercise 1.1 Exercise 1.2
  • 51. National Agricultural Information and Knowledge Management System 59 5. To send a Project record to Institution Admin for approval, select the Project record need to be sent then click Send (Figure 17). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View a Project record, Click View (Figure 17). Figure 15: Project main page Figure 16: Add- Edit Project page To be published, published, Rejected by publisher, work in progress Add New
  • 52. Figure 17: Work in progress Delete, Send and Add New View, Edit 1.3 Displaying Projects’ Records Status The Projects’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 17). All Projects’ records added but not yet sent for approval will be displayed (Figure 17). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 17). All Projects’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 17). Exercise 1.3
  • 53. National Agricultural Information and Knowledge Management System 61 All Published Projects’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 17). All rejected Projects’ records will be displayed. 2. Institution Administrator The Institution Administrator receives Projects’ records from Data Entry. The following operations are carried by the Institution Administrator on Projects Module. 2.1 Publish Projects’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (figure 1). 3. Click Projects link in the Modules main page. The Projects main page is displayed (Figure 17). 4. The Institution Admin can click on to be published (Figure 18) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 18). The record will be published on the front end interface. Exercise 2.1
  • 54. Figure 18: Institution Admin Project main page To be Published and published View, Edit 2.2 Edit/Delete/Reject Projects’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit a Project record, select the record then click Edit (Figure 18). The Edit Project information page is displayed (Figure 19). 3. Edit the Projects’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Exercise 2.2
  • 55. National Agricultural Information and Knowledge Management System 63 Figure 19: Projects Edit main page 2.3 Delete Projects’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete a Project record, select the record then click Delete (Figure 18). The Record will be deleted. 2.4 Reject Projects’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject a Project record, select the record then click Reject (Figure 18). The Record returns back to Data Entry for editing or deleting, it is not published. Exercise 2.3 Exercise 2.4
  • 56. Note: The Institute admin can view the Project’s record by clicking on view (Figure 18), and can add new record to be published directly by clicking on Add New (Figure 18). 2.5 Displaying Projects’ Records Status The Institution Admin can display Projects’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published.
  • 57. National Agricultural Information and Knowledge Management System 65 Publications Information Management System In this section, you will learn about how system administrators manage Publications Module using back end interface.
  • 58. National Agricultural Information and Knowledge Management System 67 Publications Module The Publications module is an integrated part of NAIS. The back end system of the Publications module enables system administrators to Add/Update/ Delete/ Import XML files and View Publications' data. There are two users responsible for administrating Publications Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Publications’ Records. 2. Edit/Delete Publications’ Records that are added but not yet sent to Institution Administrator. 3. Display Publications’ Records Status. 2. Institution Administrator The Institution Administrator receives Publications’ records from Data Entry and has authority to: 1. Publish Publications’ records. 2. Edit Publications’ records. 3. Delete Publications’ records. 4. Reject Publications’ records. Note: The institution admin can’t add any Publications’ record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 59. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Publications Module 1.1 Adding a New Publication 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (Figure 1). 3. Click Publications link in the Modules main page. The Publications main page is displayed (Figure 20). 4. Click Add New link in the Publications main page (Figure 20). The Add-Edit Publications main page is displayed (Figure 21). 5. Type the Publications’ information in the displayed form then click Submit then Exit (Figure 21). The Publication record is added but not sent to the institution admin. To view the added Publication, click work in progress in the Publications main page (Figure 20). 1.2 Edit/Delete/send/View an Publication Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 22). All Publications records added but not send to institution admin will be displayed (Figure 22). 3. To delete a record, select the Publication record then click Delete (Figure 22). The record will be deleted. 4. To update a record, select the Publication record then click Edit (Figure 22) then change the fields to be updated and click Submit (Figure 21). The record will be updated Exercise 1.1 Exercise 1.2
  • 60. National Agricultural Information and Knowledge Management System 69 5. To send a Publication record to Institution Admin for approval, select the Publication record need to be sent then click Send (Figure 22). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View a Publication record, Click View (Figure 22). Figure 20: Publication main page Figure 21: Add- Edit Publication page To be published, published, Add New Rejected by publisher, work in progress Add New
  • 61. Figure 22: Work in progress Delete, Send and Add New View, Edit, AGROVOC 1.3 Displaying Publications’ Records Status The Publications’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 22). All Publications’ records added but not yet sent for approval will be displayed (Figure 22). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 22). All Publications’ records sent to Institution admin but not yet published will be displayed. Exercise 1.3
  • 62. National Agricultural Information and Knowledge Management System 71 4. To display records approved by Institution Admin and published to front end, click Published (Figure 22). All Published Publications’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 22). All rejected Publications’ records will be displayed. 2. Institution Administrator The Institution Administrator receives Publications’ records from Data Entry. The following operations are carried by the Institution Administrator on Publications Module. 2.1 Publish Publications’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (Figure 1). 3. Click Publications link in the Modules main page. The Publications main page is displayed (Figure 23). 4. The Institution Admin can click on to be published (Figure 23) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 23). The record will be published on the front end interface. Exercise 2.1
  • 63. Figure 23: Institution Admin Publication main page To be Published and published View, Edit, AGROVOC 2.2 Edit/Delete/Reject Publications’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit a Publication record, select the record then click Edit (Figure 23). The Edit Publication information page is displayed (Figure 24). 3. Edit the Publications’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Exercise 2.2
  • 64. National Agricultural Information and Knowledge Management System 73 Figure 24: Publications Edit main page 2.3 Delete Publications’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete a Publication record, select the record then click Delete (Figure 23). The Record will be deleted. 2.4 Reject Publications’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject a Publication record, select the record then click Reject (Figure 23). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the Publication’s record by clicking on view (Figure 23). 2.5 Displaying Publications’ Records Status The Institution Admin can display Publications’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.3 Exercise 2.4
  • 65. National Agricultural Information and Knowledge Management System 75 News Information Management System In this section, you will learn about how system administrators manage News Module using back end interface.
  • 66. National Agricultural Information and Knowledge Management System 77 News Module The News module is an integrated part of NAIS Network. The back end system of the News module enables system administrators to Add/Update/ Delete and View News' data. There are two users responsible for administrating News Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add News’ Records. 2. Edit/Delete News’ Records that are added but not yet sent to Institution Administrator. 3. Display News’ Records Status. 2. Institution Administrator The Institution Administrator receives News’ records from Data Entry and has authority to: 1. Publish News’ records. 2. Edit News’ records. 3. Delete News’ records. 4. Reject News’ records. Note: The institution admin can add any News’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 67. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on News Module 1.1 Adding a New News 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 4). 2. Click Modules link. The Modules main page is displayed (figure 2). 3. Click News link in the Modules main page. The News main page is displayed (Figure 26). 4. Click Add New link in the News main page (Figure 26). The Add-Edit News main page is displayed (Figure 27). 5. Type the News’ information in the displayed form then click Submit then Exit (Figure 27). The News record is added but not sent to the institution admin. To view the added News, click work in progress in the News main page (Figure 26). 1.2 Edit/Delete/send/View an News Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 28). All News records added but not send to institution admin will be displayed (Figure 28). 3. To delete a record, select the News record then click Delete (Figure 28). The record will be deleted. 4. To update a record, select the News record then click Edit (Figure 28) then change the fields to be updated and click Submit (Figure 27). The record will be updated Exercise 1.1 Exercise 1.2
  • 68. National Agricultural Information and Knowledge Management System 79 5. To send a News record to Institution Admin for approval, select the News record need to be sent then click Send (Figure 28). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View a News record, Click View (Figure 28). Figure 26: News main page Add New To be published, published, Rejected by publisher, work in progress Figure 27: Add- Edit News page
  • 69. Figure 28: Work in progress Delete, Send and Add New View, Edit 1.3 Displaying News’ Records Status The News’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 28). All News’ records added but not yet sent for approval will be displayed (Figure 29). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 28). All News’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 28). Exercise 1.3
  • 70. National Agricultural Information and Knowledge Management System 81 All Published News’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 28). All rejected News’ records will be displayed. 2. Institution Administrator The Institution Administrator receives News’ records from Data Entry. The following operations are carried by the Institution Administrator on News Module. 2.1 Publish News’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 2). 3. Click News link in the Modules main page. The News main page is displayed (Figure 28). 4. The Institution Admin can click on to be published (Figure 29) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 29). The record will be published on the front end interface. Exercise 2.1
  • 71. Figure 29: Institution Admin News main page To be Published and published View, Edit, Related Media 2.2 Edit/Delete/Reject News’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit a News record, select the record then click Edit (Figure 29). The Edit News information page is displayed (Figure 30). 3. Edit the News’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Figure 30: News Edit main page Exercise 2.2
  • 72. National Agricultural Information and Knowledge Management System 83 2.3 Delete News’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete a News record, select the record then click Delete (Figure 29). The Record will be deleted. 2.4 Reject News’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject a News record, select the record then click Reject (Figure 29). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the News’s record by clicking on view (Figure 29), and can add new record to be published directly by clicking on Add New (Figure 29). 2.5 Displaying News’ Records Status The Institution Admin can display News’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.3 Exercise 2.4
  • 73. National Agricultural Information and Knowledge Management System 85 Events Information Management System In this section, you will learn about how system administrators manage Events Module using back end interface.
  • 74. National Agricultural Information and Knowledge Management System 87 Events Module The Events module is an integrated part of NAIS Network. The back end system of the Events module enables system administrators to Add/Update/ Delete and View Events' data. There are two users responsible for administrating Events Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Events’ Records. 2. Edit/Delete Events’ Records that are added but not yet sent to Institution Administrator. 3. Display Events’ Records Status. 2. Institution Administrator The Institution Administrator receives Events’ records from Data Entry and has authority to: 1. Publish Events’ records. 2. Edit Events’ records. 3. Delete Events’ records. 4. Reject Events’ records. Note: The institution admin can add any Event’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 75. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Events Module 1.1 Adding a New Event 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (Figure 2). 3. Click Events link in the Modules main page. The Events main page is displayed (Figure 31). 4. Click Add New link in the Events main page (Figure 31). The Add-Edit Events main page is displayed (Figure 32). 5. Type the Events’ information in the displayed form then click Submit then Exit (Figure 32). The Event record is added but not sent to the institution admin. To view the added Event, click work in progress in the Events main page (Figure 31). 1.2 Edit/Delete/send/View an Event Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 33). All Events records added but not send to institution admin will be displayed (Figure 33). 3. To delete a record, select the Event record then click Delete (Figure 33). The record will be deleted. 4. To update a record, select the Event record then click Edit (Figure 33) then change the fields to be updated and click Submit (Figure 32). The record will be updated Exercise 1.1 Exercise 1.2
  • 76. National Agricultural Information and Knowledge Management System 89 5. To send an Event record to Institution Admin for approval, select the Event record need to be sent then click Send (Figure 33). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View an Event record, Click View (Figure 33). Figure 31: Event main page Add New To be published, published, Rejected by publisher, work in progress Figure 32: Add- Edit Event page
  • 77. Figure 33: Work in progress Delete, Send and Add New View, Edit 1.3 Displaying Events’ Records Status The Events’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 33). All Events’ records added but not yet sent for approval will be displayed (Figure 33). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 33). All Events’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 33). All Published Events’ records will be displayed. Exercise 1.3
  • 78. National Agricultural Information and Knowledge Management System 91 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 33). All rejected Events’ records will be displayed. 2. Institution Administrator The Institution Administrator receives Events’ records from Data Entry. The following operations are carried by the Institution Administrator on Events Module. 2.1 Publish Events’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 1). 3. Click Events link in the Modules main page. The Events main page is displayed (Figure 33). 4. The Institution Admin can click on to be published (Figure 34) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 34). The record will be published on the front end interface. Exercise 2.1
  • 79. Figure 34: Institution Admin Event main page To be Published and published View, Edit, Related Media 2.2 Edit/Delete/Reject Events’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit an Event record, select the record then click Edit (Figure 34). The Edit Event information page is displayed (Figure 35). 3. Edit the Events’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. 2.3 Delete Events’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete an Event record, select the record then click Delete (Figure 34). The Record will be deleted. Exercise 2.2 Exercise 2.3
  • 80. National Agricultural Information and Knowledge Management System 93 Figure 35: Events Edit main page 2.4 Reject Events’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject an Event record, select the record then click Reject (Figure 34). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the Event’s record by clicking on view (Figure 34), and can add new record to be published directly by clicking on Add New (Figure 34). 2.5 Displaying Events’ Records Status The Institution Admin can display Events’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.4
  • 81. National Agricultural Information and Knowledge Management System 95 RSS Information Management System In this section, you will learn about how system administrators manage News Module using back end interface.
  • 82. National Agricultural Information and Knowledge Management System 97 RSS Module The RSS module is an integrated part of NAIS Network. The back end system of the RSS module enables system administrators to Add/Update/ Delete and View RSS' data. There are two users responsible for administrating RSS Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add RSS’ Records. 2. Edit/Delete RSS’ Records that are added but not yet sent to Institution Administrator. 3. Display RSS’ Records Status. 2. Institution Administrator The Institution Administrator receives RSS’ records from Data Entry and has authority to: 1. Publish RSS’ records. 2. Edit RSS’ records. 3. Delete RSS’ records. 4. Reject RSS’ records. Note: The institution admin can add any RSS’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 83. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on RSS Module 1.1 Adding a New RSS 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (Figure 2). 3. Click RSS link in the Modules main page. The RSS main page is displayed (Figure 36). 4. Click Add New link in the RSS main page (Figure 36). The Add-Edit RSS main page is displayed (Figure 37). 5. Type the RSS’ information in the displayed form then click Submit then Exit (Figure 37). The RSS record is added but not sent to the institution admin. To view the added RSS, click work in progress in the RSS main page (Figure 36). 1.2 Edit/Delete/send/View an RSS Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 38). All RSS records added but not send to institution admin will be displayed (Figure 38). 3. To delete a record, select the RSS record then click Delete (Figure 38). The record will be deleted. 4. To update a record, select the RSS record then click Edit (Figure 38) then change the fields to be updated and click Submit (Figure 37). The record will be updated 5. To send an RSS record to Institution Admin for approval, select the RSS record need to be sent then click Send (Figure 38). Exercise 1.1 Exercise 1.2
  • 84. National Agricultural Information and Knowledge Management System 99 After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View an RSS record, Click View (Figure 38). Figure 36: RSS main page Add New To be published, published, Rejected by publisher, work in progress Figure 37: Add- Edit RSS page Figure 38: Work in progress Delete, Send and Add New View, Edit
  • 85. 1.3 Displaying RSS’ Records Status The RSS’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 38). All RSS’ records added but not yet sent for approval will be displayed (Figure 38). 3. To display records sent to Institution admin but not yet published click “To be Published” (Figure 38). All RSS’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 38). All Published RSS’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 38). All rejected RSS’ records will be displayed. Exercise 1.3
  • 86. National Agricultural Information and Knowledge Management System 101 2. Institution Administrator The Institution Administrator receives RSS’ records from Data Entry. The following operations are carried by the Institution Administrator on RSS Module. 2.1 Publish RSS’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 2). 3. Click RSS link in the Modules main page. The RSS main page is displayed (Figure 38). 4. The Institution Admin can click on to be published (Figure 39) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 39). The record will be published on the front end interface. Figure 39: Institution Admin RSS main page To be Published and published View, Edit Exercise 2.1
  • 87. 2.2 Edit/Delete/Reject RSS’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit an RSS record, select the record then click Edit (Figure 39). The Edit RSS information page is displayed (Figure 40). 3. Edit the RSS’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Figure 40: RSS Edit main page 2.3 Delete RSS’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete an RSS record, select the record then click Delete (Figure 39). The Record will be deleted. Exercise 2.2 Exercise 2.3
  • 88. National Agricultural Information and Knowledge Management System 103 2.4 Reject RSS’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject an RSS record, select the record then click Reject (Figure 39). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the RSS’s record by clicking on view (Figure 39), and can add new record to be published directly by clicking on Add New (Figure 39). 2.5 Displaying RSS’ Records Status The Institution Admin can display RSS’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.4
  • 89. National Agricultural Information and Knowledge Management System 105 Good Practices / Success Stories Information Management System In this section, you will learn about how system administrators manage Good Practices / Success Stories Modules using back end interface.
  • 90. National Agricultural Information and Knowledge Management System 107 Good Practices Modules The Good Practices module is an integrated part of NAIS Network. The back end system of the Good Practices module enables system administrators to Add/Update/ Delete and View Good Practices' data. There are two users responsible for administrating Good Practices Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Good Practices’ Records. 2. Edit/Delete Good Practices’ Records that are added but not yet sent to Institution Administrator. 3. Display Good Practices’ Records Status. 2. Institution Administrator The Institution Administrator receives Good Practices’ records from Data Entry and has authority to: 1. Publish Good Practices’ records. 2. Edit Good Practices’ records. 3. Delete Good Practices’ records. 4. Reject Good Practices’ records. Note: The institution admin can add any Good Practice’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 91. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Good Practices Module 1.1 Adding a New Good Practices 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (Figure 2). 3. Click Good Practices link in the Modules main page. The Good Practices main page is displayed (Figure 41). 4. Click Add New link in the Good Practices main page (Figure 41). The Add-Edit Good Practices main page is displayed (Figure 42). 5. Type the Good Practices’ information in the displayed form then click Submit then Exit (Figure 42). The Good Practices record is added but not sent to the institution admin. To view the added Good Practices, click work in progress in the Good Practices main page (Figure 41). 1.2 Edit/Delete/send/View an Good Practices Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 43). All Good Practices records added but not send to institution admin will be displayed (Figure 43). 3. To delete a record, select the Good Practices record then click Delete (Figure 43). The record will be deleted. 4. To update a record, select the Good Practices record then click Edit (Figure 43) then change the fields to be updated and click Submit (Figure 42). The record will be updated Exercise 1.1 Exercise 1.2
  • 92. National Agricultural Information and Knowledge Management System 109 5. To send a Good Practices record to Institution Admin for approval, select the Good Practices record need to be sent then click Send (Figure 43). After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View a Good Practices record, Click View (Figure 43). Figure 41: Good Practices main page Add New To be published, published, Rejected by publisher, work in progress Figure 42: Add- Edit Good Practices page
  • 93. Figure 43: Work in progress Delete, Send and Add New View, Edit 1.3 Displaying Good Practices’ Records Status The Good Practices’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 43). All Good Practices’ records added but not yet sent for approval will be displayed (Figure 43). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 43). All Good Practices’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 43). Exercise 1.3
  • 94. National Agricultural Information and Knowledge Management System 111 All Published Good Practices’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 43). All rejected Good Practices’ records will be displayed. 2. Institution Administrator The Institution Administrator receives Good Practices’ records from Data Entry. The following operations are carried by the Institution Administrator on Good Practices Module. 2.1 Publish Good Practices’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 2). 3. Click Good Practices link in the Modules main page. The Good Practices main page is displayed (Figure 43). 4. The Institution Admin can click on to be published (Figure 44) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 44). The record will be published on the front end interface. Exercise 2.1
  • 95. Figure 44: Institution Admin Good Practices main page To be Published and published View, Edit 2.2 Edit/Delete/Reject Good Practices’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit a Good Practices record, select the record then click Edit (Figure 44). The Edit Good Practices information page is displayed (Figure 45). 3. Edit the Good Practices’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Figure 45: Good Practices Edit main page Exercise 2.2
  • 96. National Agricultural Information and Knowledge Management System 113 2.3 Delete Good Practices’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete a Good Practices record, select the record then click Delete (Figure 44). The Record will be deleted. 2.4 Reject Good Practices’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject a Good Practices record, select the record then click Reject (Figure 44). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the Good Practice’s record by clicking on view (Figure 44), and can add new record to be published directly by clicking on Add New (Figure 44). 2.5 Displaying Good Practices’ Records Status The Institution Admin can display Good Practices’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.3 Exercise 2.4
  • 97. National Agricultural Information and Knowledge Management System 115 Country Reports Information Management System In this section, you will learn about how system administrators manage Country Reports Module using back end interface.
  • 98. National Agricultural Information and Knowledge Management System 117 Country Reports Module The Country Reports module is an integrated part of NAIS Network. The back end system of the Country Reports module enables system administrators to Add/Update/ Delete and View Country Reports' data. There are two users responsible for administrating Country Reports Module. 1. Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to 1. Add Country Reports’ Records. 2. Edit/Delete Country Reports’ Records that are added but not yet sent to Institution Administrator. 3. Display Country Reports’ Records Status. 2. Institution Administrator The Institution Administrator receives Country Reports’ records from Data Entry and has authority to: 1. Publish Country Reports’ records. 2. Edit Country Reports’ records. 3. Delete Country Reports’ records. 4. Reject Country Reports’ records. Note: The institution admin can add any Country Report’s record directly to front end interface. We will first explain the Data Entry administrator responsibilities and will be followed by the Institution Administrator responsibilities.
  • 99. 1. Data Entry Administrator The Data Entry administrator is assigned to an institution by National Admin. The following operations are carried by the Data Entry on Country Reports Module 1.1 Adding a New Country Reports 1. Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (Figure 2). 3. Click Country Reports link in the Modules main page. The Country Reports main page is displayed (Figure 46). 4. Click Add New link in the Country Reports main page (Figure 46). The Add-Edit Country Reports main page is displayed (Figure 47). 5. Type the Country Reports’ information in the displayed form then click Submit then Exit (Figure 47). The Country Reports record is added but not sent to the institution admin. To view the added Country Reports, click work in progress in the Country Reports main page (Figure 46). 1.2 Edit/Delete/send/View an Country Reports Record 1. Repeat steps 1 to 3 in exercise 1.1. 2. Click work in progress (Figure 48). All Country Reports records added but not send to institution admin will be displayed (Figure 48). 3. To delete a record, select the Country Reports record then click Delete (Figure 48). The record will be deleted. 4. To update a record, select the Country Reports record then click Edit (Figure 48) then change the fields to be updated and click Submit (Figure 47). The record will be updated 5. To send a Country Reports record to Institution Admin for approval, select the Country Reports record need to be sent then click Send (Figure 48). Exercise 1.1 Exercise 1.2
  • 100. National Agricultural Information and Knowledge Management System 119 After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin. 6. To View a Country Reports record, Click View (Figure 48). Figure 46: Country Reports main page Add New To be published, published, Rejected by publisher, work in progress Figure 47: Add- Edit Country Reports page
  • 101. Figure 48: Work in progress Delete, Send and Add New View, Edit 1.3 Displaying Country Reports’ Records Status The Country Reports’ records have progress stages which are: 1. Work in Progress: are records added but not yet sent to Institution Admin for publishing 2. To be published: Records sent to Institution admin but not yet approved. 3. Published: Records that are approved by Institution Admin and published. 4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back to Data Entry to edit or delete. 1. Repeat steps 1 to 3 in exercise 1.1. 2. To display records added but not yet sent to Institution Admin for approval, click work in progress (Figure 48). All Country Reports’ records added but not yet sent for approval will be displayed (Figure 48). 3. To display records sent to Institution admin but not yet published click “To be published” (Figure 48). All Country Reports’ records sent to Institution admin but not yet published will be displayed. 4. To display records approved by Institution Admin and published to front end, click Published (Figure 48). Exercise 1.3
  • 102. National Agricultural Information and Knowledge Management System 121 All Published Country Reports’ records will be displayed. 5. To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher (Figure 48). All rejected Country Reports’ records will be displayed. 2. Institution Administrator The Institution Administrator receives Country Reports’ records from Data Entry. The following operations are carried by the Institution Administrator on Country Reports Module. 2.1 Publish Country Reports’ records 1. Login to back end interface by typing Institution Admin username and password then click login (Figure 5). 2. Click Modules link. The Modules main page is displayed (figure 2). 3. Click Country Reports link in the Modules main page. The Country Reports main page is displayed (Figure 48). 4. The Institution Admin can click on to be published (Figure 49) to revise the record details. 5. If the record accepted by the Institution Admin, select the record name then click publish (Figure 49). The record will be published on the front end interface. Figure 49: Institution Admin Country Reports main page To be Published and published View, Edit Exercise 2.1
  • 103. 2.2 Edit/Delete/Reject Country Reports’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To edit a Country Reports record, select the record then click Edit (Figure 49). The Edit Country Reports information page is displayed (Figure 50). 3. Edit the Country Reports’ data then clicks Submit after editing the record. The record information is updated and return back to Data Entry. Figure 50: Country Reports Edit main page 2.3 Delete Country Reports’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To delete a Country Reports record, select the record then click Delete (Figure 49). The Record will be deleted. Exercise 2.2 Exercise 2.3
  • 104. National Agricultural Information and Knowledge Management System 123 2.4 Reject Country Reports’ records 1. Repeat steps 1 to 3 in exercise 2.1. 2. To reject a Country Reports record, select the record then click Reject (Figure 49). The Record returns back to Data Entry for editing or deleting, it is not published. Note: The Institute admin can view the Country Report’s record by clicking on view (Figure 49), and can add new record to be published directly by clicking on Add New (Figure 49). 2.5 Displaying Country Reports’ Records Status The Institution Admin can display Country Reports’ records in different stages as. 1. To be published: are records sent to Institution admin but not yet approved by him. 2. Published: Records that are approved by Institution Admin and so published. Exercise 2.4