BUSINESS MEETINGS<br />
GROUP MEMBERS<br /><ul><li> AHSAN JAVED
 M. MUSLIM
 TAIMOOR ALAM
TARIQ KHAN
 M. SHEHZAD</li></li></ul><li>BUSINESS MEETING<br />A gathering in which a purposeful exchange or transaction occurs among...
PURPOSE OF BM<br /><ul><li>Know purpose of meeting.
Discussions related ACTION.
Aware of powers and responsibilities.
Definite plans and duties.</li></li></ul><li>PREPARATION BEFORE BM<br /><ul><li>Follow the etiquettes
Be on time
Avoid electronic distraction
Recap meeting agenda
Prepare to be productive
Seriousness matters</li></li></ul><li>TYPES OF BM<br /><ul><li>Informational Meetings
Problem-Solving Meetings
Suggested-Solution Meetings</li></li></ul><li>LIST OF INVITEES<br /><ul><li>Participants can be who:
Have valuable information or good ideas
Can approve the results
Represent divergent views
Are vital to the success of the decision
Secretary to record time or minutes.</li></li></ul><li>AGENDA OF MEETING<br /><ul><li>State the problem properly, as a que...
include all relevant detail in the announcement.
including topic, date, time, place.
Responsibilities of the participants.</li></li></ul><li>WORKING PAPER<br />Papers to share ideas<br />Elicit feedback befo...
HOW TO START<br /><ul><li>In Informal meetings:
Brief introduction
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prezentation on Business Meetings

a presentation on effective business meetings , a part of negotiation skills
Published on: Mar 4, 2016
Source: www.slideshare.net


Transcripts - prezentation on Business Meetings

  • 1. BUSINESS MEETINGS<br />
  • 2. GROUP MEMBERS<br /><ul><li> AHSAN JAVED
  • 3. M. MUSLIM
  • 4. TAIMOOR ALAM
  • 5. TARIQ KHAN
  • 6. M. SHEHZAD</li></li></ul><li>BUSINESS MEETING<br />A gathering in which a purposeful exchange or transaction occurs among three or more people with a common interest, topic, or problem.<br />
  • 7. PURPOSE OF BM<br /><ul><li>Know purpose of meeting.
  • 8. Discussions related ACTION.
  • 9. Aware of powers and responsibilities.
  • 10. Definite plans and duties.</li></li></ul><li>PREPARATION BEFORE BM<br /><ul><li>Follow the etiquettes
  • 11. Be on time
  • 12. Avoid electronic distraction
  • 13. Recap meeting agenda
  • 14. Prepare to be productive
  • 15. Seriousness matters</li></li></ul><li>TYPES OF BM<br /><ul><li>Informational Meetings
  • 16. Problem-Solving Meetings
  • 17. Suggested-Solution Meetings</li></li></ul><li>LIST OF INVITEES<br /><ul><li>Participants can be who:
  • 18. Have valuable information or good ideas
  • 19. Can approve the results
  • 20. Represent divergent views
  • 21. Are vital to the success of the decision
  • 22. Secretary to record time or minutes.</li></li></ul><li>AGENDA OF MEETING<br /><ul><li>State the problem properly, as a question of fact, value, or policy.
  • 23. include all relevant detail in the announcement.
  • 24. including topic, date, time, place.
  • 25. Responsibilities of the participants.</li></li></ul><li>WORKING PAPER<br />Papers to share ideas<br />Elicit feedback before a meeting.<br />Includes briefs about agenda<br />
  • 26. HOW TO START<br /><ul><li>In Informal meetings:
  • 27. Brief introduction
  • 28. Maybe meet previously
  • 29. Simple recap</li></li></ul><li>HOW TO START<br /><ul><li>Formal Meetings:
  • 30. Proper Introduction
  • 31. Distribution of Handouts
  • 32. Agenda Discussed
  • 33. Minutes assigned
  • 34. Purpose of meetings </li></li></ul><li>PRACTICAL EXAMPLE<br />To obtain several possible solutions or suggestions for the participants current challenges or problems.<br />
  • 35. QUESTIONS<br />Did any one discover novel solutions that you have not previously considered?<br />Can you see any value in trying one of these suggestions?<br />Do some of these suggestions trigger other ideas or solutions for you?<br />What lesson does this teach us about reaching out to others for their assistance?<br />
  • 36. DURING MEETINGS<br /><ul><li>How to start proceedings:
  • 37. The presenter to do that
  • 38. Relating with subject of meeting
  • 39. Any other concern participant</li></li></ul><li>CHEER THE MEETING<br />The presenter.<br />Person calling the meeting<br />Informal and formal meeting priority<br />
  • 40. REPORTING<br /><ul><li>Person taking important points
  • 41. Noting down queries
  • 42. Suggestions for issues
  • 43. Assistant or advisor</li></li></ul><li>MINUTES<br /><ul><li>summarize what took place at the meeting
  • 44. Format of the sample
  • 45. Name of Organization
  • 46. Board Meeting Minutes: Month Day, Year
  • 47. Time and location
  • 48. board members attendance</li></li></ul><li>MINUTES IN BM<br />Items or issues at any given time <br />Include the date and time the meeting began <br />Frequency of the meeting--weekly, monthly or quarterly <br />Include previous minutes were approved <br />
  • 49. TIME KEEPER<br /><ul><li>Person that measure time
  • 50. Keeps track of time
  • 51. Assistance of Instruments
  • 52. Time taken, Time remaining
  • 53. Events, meetings, discussions</li></li></ul><li>TIME KEEPER<br /><ul><li>May say things like:</li></ul> “We've used up half our meeting time and have only covered one item. We have ten more items to cover”<br />
  • 54. EXAMPLES<br />Assistant or Helper<br />Secretary<br />Host<br />Presenter<br />Colleagues<br />
  • 55. Dos AND Don’t<br />Do thank the group for their time <br />Do Summarize what was accomplished, <br />Do review and assign actions.<br />
  • 56. Dos AND Don’t<br />Do actively participate in discussion.<br />Don't interrupt anyone who is speaking.<br />Do honor presenters by making them aware or their time slot.<br />Do not carry on conversations during meeting.<br />
  • 57. Dos AND Don’t<br />Do set a convenient time and place for meeting.<br />Do arrange to attend the entire meeting time. <br />Do not start the meeting late. <br />Do sure everyone knows the agenda.<br />
  • 58. Dos AND Don’t<br />Don't forget to assign a recorder.<br />Don't invite unnecessary people.<br />Do turn off phones and pagers <br />Do not turn on laptop (or PDA) <br />
  • 59. EXERCISE<br />Helps the team learn about how each of them thinks, get to know each other's values, and how they solve problems.<br />
  • 60. QUESTIONS<br />

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